## Barham Village Hall Charitable Incorporated Organisation ## Trustees’ Annual Report – 3[rd] November 2025 ## 1. Overview 2025 has been another positive year for Barham Village Hall. The Hall remains popular with hirers and is in a good financial position. There is just one regular afternoon space available on a Tuesday – demonstrating the value for money and popularity of the community space. ## 2. Activities and achievements There have been several projects undertaken this year to improve, modernize and maintain the Hall as well as a Community Event, celebrating 10 years since the re-development of the Village Hall and Shop. ## a. Replacement Flooring Project In August, the natural wooden flooring in the Hall’s two main spaces – the Main Hall and the Grabham Room was replaced to a more hard-wearing alternative. Following concerns about the splintering flooring, we recognised the necessity to replace the floor to keep the hall safe and welcoming. During the work, we added insulation to improve energy efficiency, and the stage has undergone essential maintenance, ensuring it remains a usable asset for hall hirers for years to come, We are delighted that the community have been able to make use of the old wood from the hall, minimising wastage and keeping history in the village. Thanks to the generosity of the National Lottery Community Fund, and the Bernard Sunley Foundation, we were able to complete this project using minimal charity reserves. The Bernard Sunley Foundation awarded us £5,000, and the National Lottery Community Fund, £18,700. We are so grateful for their support. Many thanks to Andy and David for your help in making this project happen. ## b. New Website Following trustee agreement that the Village Hall website had become a bit dated and that key information was difficult to find, it was agreed that there was a need to build a new website that better reflected the Village Hall as it is today, and is easier to navigate. As well as this our hosting package hadn’t been reviewed for a number of years, so it was a good opportunity to review this as well. We were able to reduce the hosting fee, and through doing the website build ourselves, have achieved a refreshed website and reduced the cost of our hosting fees. ## c. 10[th] Anniversary of the Re-Development of Barham Village Hall and Shop July 2025 marked 10 years since the re-development of Barham Village Hall and Shop – where a significant project was undertaken to modernise, expand, and improve the space. A sub-committee of trustee members arranged the event which included demonstrations from our regular hall hirers, an art display from the Barham Art Club who were celebrating their 40[th] Anniversary, craft stalls, tastings, bowls taster sessions, information stands, and more. It was so lovely to see the community come together to celebrate our community space, and the event was well received. Many thank to Pat, Carol, Deb and Debbie for organising the day so brilliantly! ## d. Smaller projects 1. In March this year, following reports of uneven paving slabs around the bowls club, the trustees agreed to instruct a contractor to re-lay the slabs to ensure a safe environment for all users. 2. Also in March, we leased the land behind the Hall to an owner of a neighbouring property at a cost of £100 a year, who will be maintaining and using the space for a wildlife garden. 3. In April, a revised rental agreement with the Community Shop was decided, with the rent being £8,000 per year in August 2025, and from then on increasing by £1,000 until it reaches £10,000 in August 2027. The next rent review will be in August 2028. 4. Following a suggestion from a community member to our Community Warden, Keeley, that a free seated exercise class would be beneficial to locals, our treasurer, Alison, and Keeley applied for funding from the Crown Charity Fund to finance a teacher, with the Hall providing the space free of charge. We’re delighted that their funding application was successful and the class is now up and running. Many thanks to Alison and Keeley for your work on this initiative. 5. In October, a digital display screen was installed to keep the community informed of events taking place at the Hall. Regular hirers have been given the opportunity to provide an image to promote their group, and we are considering opening this up to local businesses as an advertising option, and small income stream for us. 6. Also in October, a key safe has been installed. This was previously not possible due to our insurance policy, but having renewed our policy in October to include this cover, the key safe will enable us to allow irregular hirers access to the space without a trustee needing to be present to let hirers in. ## 3. Year ahead Looking ahead, we have plans to install further solar panels to reduce our energy costs, install permanent projector screens to further benefit users, and to make changes to the stage to improve the accessibility. ## 4. Financial review The hall remains in a strong financial position with income from regular hirers and fundraising activities covering running costs and contributing to reserves which are in a healthy position at £68k. ## 5. Thanks and acknowledgements Lastly, we would like to extend our thanks to: - all the regular hirers for continuing to choose Barham Village Hall - the Coffee Stop and 100s club for their contributions both financial and social - Andy for working so hard on maintaining the Hall and fixing whatever he can himself, keeping our costs at a minimum - Geoff for his ongoing help maintaining the Hall’s greenery - Richard for his assistance with accounts and legal documents - Linda, Liam & Mark for all their work cleaning the Hall, keeping it looking at it’s best - Deb for doing a great job keeping the village hall Facebook page and notice boards upto-date - Pat, Carol, Deb and Debbie for organising a brilliant 10[th] Anniversary Event - Alison for doing an amazing job looking after the bookings, accounts and more - Delia for your role as secretary and being a fountain of knowledge, and - all the trustees for their help and advice Finally, thank you to everyone in our community who continues to support and use the Hall - your involvement keeps it thriving. Barham Vlllage Hall CIO Annual Accounts for the period 1 st July 2024 10 30th June 2025 pag Slat8menl of Finana81 Activities Balance Sheet Notes lo th¢ Accounts Independent Examiner's Report Barham Vlllage Hall CIO Stalernenl of Financial Activits'es lor the ￿rI0￿ 1st July 2024 to 30th June 2025 TDLII En￿)￿nInt Ih4y•tytJts nd• 2025 Unr••trfthd Jndi In¢orn• fun Jun• 2024 INCOME In¢¢Vrt• and •ndowmints frtyis.. Donwlian$ gnd ￿9￿19 Fun4raiBing acti¥*ios aDd oven15 OperniiDq Incomè- H*e of h•ll •nd Inièraii i•Cèivod 29 1,500 38,635 1,881 2,045 1,800 37.456 1,812 1.5 36.6 Glonti i•c*v•¢ Olhèi Tot41 I￿¢0￿• 42,045 EXPENDITURE e¥VDd1￿r• on., Rai￿￿ fundB and chailtabk? 8eporatè ochedub ol maioritil Olhor admln151raiNe owandltur8 Depreciat￿n ol Fix¢d A•B•t• 701•l Exwndlture n￿02 Z21 ntha2 92.403 1,606 33,338 1,0 32.000 32,U3 1,848 32,000 noio 2 933 68.943 68.943 ee,112 N•t In¢orn•ll•Mp•ndtturnl b•lor•tBx lorth• r•porfng 8.035 19331 132.0001 124,8971 (2).5971 Tax p8y8blo N•t Incorn•ll•Mp•ndltur•} •ft•r t•x b•lor• nots1 a.035 19331 132.0001 124.8971 (2).5971 Exlr•ordln4ry Il•ms Tr•thif•rn b•t¥¥••n lund¥ Oth•r r•cognl••d galn•llhi••••l'. tsains on rovgluaiion ol ian91b￿ Iixod IDr Ihv thnrills own use no￿9 N•t rnpv•m•nl In fvnd• foi th• y••1 0.035 (OJ?) 132.0001 124.8971 (23.5971 R•con¢lll•lloffl olfvnd•.' Total lunds brought loFw&rd nol8 9 2058 1936 COD 2.010 284 Toi•l fun&• 10rn4rd Iuee 8aLrynGe 8he*l 80.261 1,125 1,904.000 1.985.388 2.010,244 NaWIcop•B•D 3to SfrATh BarhBm Village Hall CIO Balèrnce Sheèt as at 30th June 202S RMtrfet•d Uw•*rl¢t•d In￿ Endts*in•M TO￿ nd* JrA Jun• 202J Jun• 2024 FIXED AS3ET8 Tawibh assot5 I￿￿1 80&* no￿5 1,904.OOD 1,904.000 1,904.000 1,938,Tr1 1.936.[￿} Total fix•d 1,804.000 CURRENT ASgfT8 DèblorJ Prepayments InvosknenLJ C8•h ai bonk thnd In hand not• O 7,440 n¢fyi 7 73,431 eo,871 74.556 81.996 75.03e T¢t•l ¢ury•nl a8M 1,125 CREDITQR$.' •wwt• l•lNn• T•AlhlD on• Tr•d* ¢Y•di￿and arcJu•l• ot•8 610 610 NAI ¢urr•rt •WW W W•tdl￿lO* 80,262 81.388 74,Z84 Totsl u••ts or Il•bMNI 8D.2e2 1.125 1,S￿,000 1.985,386 2,010.264 FUNDS OFTME ellARrrY Endowment lu￿ R•valuBtion r•o•prf• nole g 1.904.000 1.904,WQ 1.936.QJO A￿tT￿t•d hcom• tsnd• D￿9Th31•d Fur￿* UN•itlct•d fuTrJ* nDlw g 46.140 34.122 40.140 34.122 48,140 26,OB6 Totsl l￿d9 80.282 1,125 1.904,tJJO 1.985.386 2.010 284 tru8ts•8 ackn￿￿K•dgt th￿r r•*pOn84￿l￿￿1 fortomW￿￿g wbth th8 requirnments of the Chanlk81 Act with roupectto m•ini•ining Fyop8r •GrA)uDb'nu rety)ids. safeou8rtliry the 8$sets, 8nd the ky¥parnIN￿ of at¥￿InIs. 91on•d by i*p Iiu•l••• qn bvhawql •ll th• Iru•ts•• d•t• ILI W R(C43tM4NI Ilioiic 3 /10/ Tr¢Tth(mpw3toSlrfft Barham Village Hall CIO Indopondont Bxamln•r's r8port to the trustees of the Barham Vlllage Hall CIO on tho accounts for the yoar ended 30th June 2025 hanty numbor 1196678 l iepon ￿ the tnJst8•$ on rny ex8rninalbn ofthe accounts of the above charity llho Tr￿fI for tho yoar nded 31yh June 2025 aB ￿1 out M p8988 110 7, shry•4irva nel 4¥¥¢ts of £1,965.388. R••pon•lbllltl•• and b••l• of r•port AB Ih8 ¢h•rW$ tru5t805, you aro re&pon81bl8 lorffta proparaiion of tha attwnts In *ccord&no6 wth Ih requirements ol the Charrtit8 A¢1 2011 l-tho Act"). I r•port In r8specl of my oxamlnallon of Iho Tru$i'B aecouni8 carrièd out undor $￿￿t)n 145 of th• 2011 Aci and In carylng out my examination. I have fdlow•d all the appllcable Dirodions given by th8 Charlty C(%nml88￿ under Becllon 1445llbl oflhe Aci. Ind•p•nd•nt •x4mln•rf• •tat•m•nt I eemoL•ted my 8￿mIna￿0n and confim IhBI no mat¢rt81 mattofs h8ve ¢ome Io rny 8tt•ntson In conn•cl*n ￿th the •xamlnAtson g￿eB m8 CSU89 lo b8118v8 that In, any mat8rt81 r88P8cI.' the acwJnllng records were noi k&PI in accoro8nco Wrth sxbon 130 0lth• C￿rrtI•$ A¢i.' c tho acwJnl8 did ￿1 accord with Ihe 8ccouniin9 r•rA)rdJ,' or the ac￿nts ¢kJ ￿11 ¢omply ¥%lth the ap￿￿￿b￿ requiTemonl8 conc8mlng Ihe forn aTrJ ca)nlonl of counls sel out in the ChanlSes IAccounl8 and R6Wrtsl RegulaiionB 2008 oth¢r Ih•n any r6qulwm8ni IhBI the 8c¢¢unts gry• o'iru• and fair, vkIW￿lch not 8 rn*¢•rconJKSw•d u purt ol an ind•pend8nl •X8mlnatson. I ha¥e rKs concern8 and ha¥• o)mo 8cros8 no otsr matt•r8 ￿1h Iho •¥8min8tk)n to 8tt0ntlon Shou￿ b8 drawn In Ihls r8Wt In rrter to 8nabk8 a proper under8tsndlrvJ ofthe accounts 10 b8 roach￿. S*ned Dale.. pag• 8 Barham Village Hall CIO Independent examiner's report to the trustees of the Barham Village Hall CIO on the accounts for the year ended 30th June 2025 Charity number 1196678 I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended 30th June 2025 as set out on pages 1 to 7, showing net assets of £1.985,386. Responsibilities and basis of report As the charity's trustees. you are responsible for the preparation of the accounts in accordance with the requirernenis of the Charities Act 2011 ("'the Act-}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinatiop.. I have followAd all thts app11n￿blts Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my exarp.ination and confirm that no matenal matters have come to my attention 111 connection with the exanination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records", or the accoLints did not comply with the aL)plicable requirements concerning the fom and conlent of accounts set out in the Chanties (Accounts and Reports) Regulations 2008 other thaq ansi requirement that the accounts give a 'true and falrf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attenb'on should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signed Date: (Z,- lu page 8