2025-01-31-accounts

Wrington Minibus Society CIO Annual accounts for the year from 1 February 2024 to 31 January 2025 A Charitable Incorporated Organisation Registered charity no 1196604

Wrington Minibus Society CIO Financial Statements for the year from 1 February 2024 to 31 January 2025 Contents Page Legal and Administrative Information Report ofthe Management Committee Independent Examinerfs Report 13 Income and Expenditure Account Balance Sheet Notes forming part ofthe financial stalements 17

Wringlon Minibus Society CIO Reg charity no 1196604 Report of the Management Committee for the year from 1 February 2024 to 31 January 2025 The Management Committee presents its report and financial statements for the year from 1 February 2024 to 31 January 2025. Reference and Administrative Information Charity name: Wrington Minibus Society CIO Charity registration number: 1196604 Correspondence address registered with the Charity Commission. Littlebrook Coxs Green Wringion Bristol BS40 SQU Management Committee Mr A J Hopkins Mr J P Empson Mrs L A Mcmanus Mrs J M Walters Mr D J Tomlinson Mrs A M Ledbury Mrs G Key MrRKey Chair Treasurer Appointed 2311012024 Appointed 2311012024 Independent Examiner Ms S Trafford ACA Bankers CAF Bank Natwest Bank Our Aims and Objectives The objecls ofthe CIO are.. To provide within the area of benefit a community minibus service for elderly {over 55} and disabled individuals in need and for non-profit making community groups which are established to advan￿ education. provide recreational facilities in the interestof social welfare, or to relieve distress. or for any other charitable purpose.

Wrington Minibus Society CIO Reg charity no 1196604 The Area of Benefit is defined as the villages ofwringion, Redhill, Butcombe and Burri ngton. Ensurin our work delivers our aims At each meeting of the management committee we review Ihe recent outings to establish which have been popularand which less so, in order to guide planning of the future programme and make sure we are meeting the needs of our beneficiaries. We also consider differentways of markeb'ng the programme to try to reach new customers. In 2024125 the new trustee Gill Key introduced a new programme ofoutings lo events and visitor attractions, including Bath and Wells Christmas markets, Westonbirt Arboretum and a birdwatching cruise on the River Exe. The new programme has proved popular and has increased the number of passengers carried by the minibus (details below). Wrington Minibus Society CIO is a public benefilentity, and as such its primary objects've is to provide services for Ihe general public and social benefit for the community it serves rather than with a view to providing a financial return to equity providers, shareholders or members. The CIO'S activities are in accordance with its aims and objectt'ves. A briefsummary of the main activities undertaken by the CIO to carry out its charitable purposes for publ ic benefit is given below. in Ihe seclion 'How our athvith'es deliver public benefif. The Trustees have complied with their duty to have due regard to the Charity Commission's public benefit guidan￿ when exercising any powers or dukn'es to which the guidan￿ is relevant. How our activities deliver public benefrt We deliver public benefitby providing a programme ofoutings, atlow cost, lo eldedy and disabled people who may be socially isolated or who would otheTwise find il difficult to explore outside the village, due lo Iheir disability or lack of their own private transport. There is a limiled local bus service. including an on-demand service, but this is within a small, defined area ofoperation. The Minibus is equipped for easy access for passengers who are disabled or have mobility issues by means of a dropped side step and a rear hydraulic lift which provides wheelchair access. Wheelchaii users can be transporled without needing lo transfer to a fixed seal.

Wrington Minibus Society CIO Reg charity no 1196604 The Wrington Minibus complements the timetabled and on-demand bus services by offering a variety of day and half-day trips to desb'nats'ons including market towns, coastal resorts, shopping ￿ntreS and garden centres, and this has now been enhanced by addilional outings to events and visitor attractions. Regular outings include.. Shopping trips to local towns such as Nailsea, Wells, Frome and Worle-, Pub lunches and trips lo garden centres for afternoon teas". Longer day trips lo destinations such as Somerset Lavender and Gloucester Quays. We also provide transport for local groups such as the Tuesday and Thursday lunch clubs, Ihe Church lunch group arld the young people taking part in the annual Youth Week. We operate a 3-tier fare structure. Local shopping journeys (e.g. to Nailsea and Clevedon) are now free of charge. medium length journeys to nearby markettowns (e.g. Wells and Frome) are charged at £5, and longerjourneys (such as to Slimbridge or Stourhead) are charged at £10. Al fares are for a return journey. Achievements and erforman The number of passengers carried were as follows: 2025 164 5.570 1,440 1303 (90°/0 205 (14°/0) 2024 146 4,999 1.136 1,071 (94%) 2051180/0) Number of outings No of miles travelled Number of passengers Number of passengers aged over 60 Number ofdisabled passengers We are pleased to report a 120/0 increase in the number of outings, and a 27 1 increase in passengers carried_ The increase is attributable to the new programme of visils to events and attraclions, which have proved popular and we even needed two trips to Westonbirt Arboretum.

Wrington Minibus Society CIO Reg charity no 1196604 In Ihe year 2024125 we ran 87 trips {in addilion lo Ihe regular group outings) and 10 of these were part ofour new programme ofvisits to events and attraclions. Unfortunalely, cancelled trips increased from 23 to 27, usually due to lack of passerlgers. New destinations for the miriibus have included Berkeley Casue (for an exhibition of Strictly Come Dancing costumes). the arts centre in Somerlon (to see The Red Dress'l. Bath Christmas markeL Westonbirt Arboretum and the Somerset Levels (for the starling murmarations). There were 69 trips providing transportfor the village lunch club and the church's Thursday and Sunday lunch clubs as well afternoon teas on four occasions. Average occupancy for these trips was over 90 % . There were 15 private use trips this year (last year- 15}, including a shutde bus to Redhill for the Redsiock festival and Youlh Week transport as well as use by All Saints Church, Wrington Primary School and the Wrington Women's Inslitute. Who used and benefited from our servI￿s? Our beneficiaries are predorninanly people aged 60 and over who live in our area of benefit. We do nol keep records of beneficiaries, addresses. apart from what is needed for pick-ups. but many are regular passengers and well-known by the drivers. We do keep {anonymous) data on the number of passengers aged over 60. and the number with a declared disability. which means we are able to state that 900/0 of our passengers are aged over 60, and 14 /0 regard themselves as disabled. The number of people we can reach is constrained in three main ways: the number of people in our target population, the carrying capacity oflhe minibus and the availability of volunteer drivers. The Parish of Wrington (our approximate area of benefil) had a total population of2700 in the 2021 ￿nsus, ofwhom 25% were aged over 65 and 13 % were disabled under the Equality Act definition. Given that there is an overlap in these categories, the number ofelderly and disabled people in our area of benefit is approximately 800 to 900. The current minibus (a PeugeotBoxer) can carry up to 12 passengers, including the seat alongside the driver. This capacity is often reached on the lunch club trips. Demand is somewhat variable and unpredictable. but Ihe longer distance journeys are usually more popular. Our services are advertised very locally, for example in Ihe monthly village journal which is del ivered to subscribing households, on noticeboards in the villages and on the Wrington Matters Facebook page. to ensure thal our potenb'al beneficiaries are aware ofour services.

Wrington Minibus Society CIO Reg charity no 1196604 Gill Key, now a trustee, is Ihe driving force behind our new programme of visits and attractions. This is generating increased passenger nuinbers which we hope will continue. We are also working to improve the communicats.on of planned trips with the launch in 2025 of a monthly emailed newsletter and by creating our own website. and we are exploring the most efficient and cosl-effeclive way of doing Ihis. We also maintain the profile ofthe Minibus Society and raise funds by holding an annual lunch in the village. The lunch held in July 2024 was attended by over 100 people. Itwas held in Ihe garden of a villager and the catering was carried oul entirely by volunteers. Most oflhe food costs were also covered by donations. An annual prize draw is held atthe same time as the annual lunch. Contribution made b volunteers The organisation has no paid employees-, it is run entirely by volunteers. There are currently 8 trustees, who be￿een them carry oulthe roles of chair, treasurer, minutes secretary, co-ordination oftrips and drivers. Ihe training of new drivers, marketing and maintenance of the minibus. As at 3110112025 we had 14 drivers on our books. Some are aged over 70 and need to renew their licence with a medical and eye testtriennially. A rota of trips is created each month and drivers volunteer based upon their availability. Their contribukn'on ranges from a few hours to a few days or part days each month. A publicity drive at Ihe end of Novernber resulted in four new volunteers but due to factors outside our control progress in training Ihem has been slow. Financial Review Wrington Minibus Society was initially founded as a charitable trust (see 'Structure, Governance and Managemenv below). A Charitable Incorporated Organisation (CIO) was crealed lo replace il and was registered on 16 November 2021. The charity's assets, primarily cash and a Peugeot Boxer minibus, were transferred from the original organisation in 2022. The Minibus Society received income of£10,191 in 2024r25 (2023124- £10,508}. This fall of3°/o was due to large decreases in income from bequesis, donations and interest, which were balanced by increases in fare income (up by 25 /ol and income raised by the annual fundraising dinner. the price of which was increased from £10 to £15 wilh no negative impact on numbers attending.

Wrington Minibus Society CIO Reg charity no 1196604 The reduction in bank interest was due to the closure of the CAF deposit account (provided by Shawbrook Bank) when the depositfor the new minibus was paid in De￿rnber 2023. CAF require a new application to repla￿ this account as our charity number has changed since the accountwas opened, and the application will be submitted Ihis year. Expenditure in Ihe year was £7,253. a fall of 60/0 compared with the previous year 12023124 - £7.734). This was due lo lower vehicle repair costs, down from £1,644 in 2023124 to £614. To a certain extentthis was due to timing, as repair and servicing costs of£570 were incurred in the first few weeks of the following (2025126) financial year. A deposit of£31,443.50 on a new Citroen Relay minibus had been paid to Courtside Conversions Ltd in December 2023. The manufacture and conversion ofthe minibus has taken longer than expected. and delivery is now expected in June 2025. The deposit has been capitalised as a fixed asset. The Minibus Society is committed to pay the balance of £43.300.90 to Courtside Conversions Ltd on delivery of the new minibus. The Minibus Society recorded a surplus of £2,938 {2023124 = £2.7741. which increased unrestricted reserves to £136.837. The carrying value ofthe current Peugeot Boxer minibus (WX13 AKN) was depreciated to £2,676, but its markel value is believed to be higherthan this. Reserves Polic The CIO'S policy is to hold sufficient reserves lo= 1. Continue Ihe charitable activities of the CIO should its income and fvndraising activities fall short and as a cushion against unforeseen expenditure. 2. Replace its primary asset (the Minibus) on a 5-10 year cycle, dependent on mileage. wear and tear and legislative changes. As a minimum, the Irustees consider it sensible lo hold sufficient funds to cover the replacement cost of the minibus {estimated at £75,000 based on quotes oblained in May 2023), and running costs for six months in the event of unforeseen reduction in income (£4.000 based on running costs in 2023124). However given a replacemenl cycle of 5-10 years, Ihere is no certainty that following the first purchase, sufficient fijnds would become available in time to buy the next minibus. The CIO'S income is normally only sufficienlto cover costs and provide a small surplus. unless an exceptional bequest is received, as occurred in 2022123.

Wrington Minibus Society CIO Reg charity no 1196604 As such exceptional income is ofcourse not guaranteed, Ihe trustees consider it prudentto hold reserves up to the value of the next Iwo purchases (2 x £75,000). Our reserves requirement is therefore £150,000. Our reserves were £136,837 at31 January 2025. and cash slood at£102.352. The payment of the balance olthe Citroen minibus currendy being purchased will reduce cash by £43,301, and the new minibus will then be deprecialed at 200/0 of net value each year. 11 is therefore thought unlikely Ihat our reserves target will be ex￿eded in Ihe near fulure. Investment Poli Wrington Minibus Society cio is a small charity with limited fvnds. and while funds can be held for several years pending the purchase ofthe next minibus, we are unwilling to acceptlhe risk of loss offvnds that inveslment in stock markets would involve. Cash reserves are therefore held in three separate accounts with CAF Bank and Natwest Bank. 11 is our intention to open a CAF Gold account as it pays a higher interest rate than our previous Shawbrook accounL can be managed online and a15ows instant access. Structure, Governance and Management Governin Document Wrington Minibus Society Charitable Incorporated Organisation (CIO) was registered with the Charity Commission for England and Wales on 16 November2021. replacing a charitable trustwith Ihe same name and objectives. It is governed by a new CIO Constitution. If the CIO is wound up, the members ofthe CIO have no liability to contribute to its assets and no personal responsibility for setding its debts and l labilities. Recruilment and A ointment ofthe Mana ement Committee The CIO uses the 'foundation' model of constitution ur)der which the only voting members are the charity trustees. The first (or founding) trustees were appointed for terms of between 2 and 4 years. Apartfrom Ihe first charity trustees, every trustee must be appointed for a term of three years by a resolution passed at a properly convened meeting ofthe charity trustees.

Wrington Minibus Society CIO Reg charity no 1196604 All trustees give Iheir time voluntarily and re￿iVed no benefits from the CIO for their work as trustees. Several trustees made purchases on behalfofthe Minibus Society and recovered Ihese costs through expenses daims. These are set out in note 8 to the accounts. As trustees must live in the area ofbenefit ofthe CIO. we use the Village Journal (covering Ihe villages of Wrington, Redhill, Butcombe and Burrington) for our recruitment advertising for new trustees. Specific skills are requested when needed. for example when recruib'ng a new treasurer. Mr J P Empson, Mrs L A Mcmanus. Mrs J M Walters and Mrs A M Ledbury all retire as trustees in 2025 when their terms of office expire and. being eligible. offer themselves for re-election. Mr D J Tomlinson also retires as a trustee and is not seeking re- election. Mr and Mrs Key were botri appointed at the 2024 AGM *or terms of 3 years. Trustee Induction and Trainin New trustees are invited to atter)d a meeting of Ihe trustees before committtng to the role, and are given a one-to-one inducb'on by the Chair which covers the operation and management of the CIO in detail. New trustees also receive key documents including the constitution, the most recent accounts and a link to the Charity Commission's online guidance for trustees: The essential trustee: whal you need to know, whatyou need to Risk mana ement The Management Committee has conducted a review ofthe major risks lo which the CIO is exposed. A risk register has been established and was fully revised and updated n 2023124. The risks idenlified include Ihe legality and roadworlhiness of the minibus, breakdowns, driver ability, refuelling, fire, injuries to passengers. driver welfare and carrying disabled passengers. To ensure the roadworthiness of the Minibus, it is serviced in line wilh the manufacturer's recommendations and undergoes an annual MOT test. In addition and as per industy guidelines. the Minibus is inspected every 10 weeks by a qualified engineer (Wrington Motors), and the hydraulic rear lift is serVi￿d at 6-monthly intervals. The drivers are also required to complete and record a pre-drive inspection and report any issues for invesb'gab'on and rectification. 10

Wrington Minibus Society CIO Reg charity no 1196604 anisab'onal Structure The CIO has no paid stsff and is entirely tnanaged by Ihe volunteer trustees. All tasks are undertaken either by trustees or the volunteer drivers. There is no structure or hierarchy as such, but the management. operation and developmerlt ofthe CIO is guided bythe Chair. Related Parties Wrington Minibus Society CIO is an independent charity with no related parties_ Statement of Trustees. Responsibilities The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordan￿ with applicable law and United Kingdom Accounting Standards (United Kingdom Generally AC￿pted Accounts'ng Practice} Company law requires the trustees to prepare financial slatements for each financial yearwhich give a true and fairview of the state of affairs of the charitable company and of the incoming resources and application of reSoUr￿s, including the income and expenditure of the charitable company for thal period. In preparing these financial statements, the trustees are required to.. a} select suitable accounts'ng policies and apply them consistenuy,. b) observe the methods and principles in the Chaiities SORP., c) make judgments and accounting esknmates that are reasonable and prudent., d) state whether applicable UK accounting standards have been followed, subject to any material departures disclosed and explained in Ihe financial statements- e) prepare the financial statements on the going con￿rn basis unless it is inappropriate to presume that the charitable company will continue in operation. The Trustees are responsible for keeping proper accounting records Ihal are sufficient to show and explain the CIO'S transactions and disclose with reasonable accuracy at any time the financial position of the CIO and enable them to ensure that the financial statements comply wilh the Charities Act 2011_ They are also responsible for safeguarding the assets ofthe CIO and hen￿ for taking reasonable steps forthe prevention and detection of fraud and other irregularities.

Wrington Minibus Society CIO Reg charity no 1196604 This report was approved by the board of trustees on 17 September 2025, and is signed on behalf of all trustees by. AJ Hopkins Chair J P Empson Treasurer 12

Independent examiner'5 report to the trustees of Wrington Minibus Society CIO I report on the financial statemenls of the charity for the year from 1 February 2024 to 31 January 2025, which are set oulon pages 14 to 18. Respective responsibilities of trustees and examiner As the charity's trustees you are responsible for the preparats'on ofthe accounts in accordance wilh Ihe requirements of the Charities Act 2011 ('the Ad). The trustees consider that an audit is not required for this period under s. 144(2} of the Charities Act 2011 (the 2011 Aci) and that an independent examination is needed. I report in respect of my examination of the charity's accounts carried out under seckn'on 145 ofthe Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under seclion 145(5)(b) oflhe Act. Basis of independent examiner's report My examination was carried out in ac(x)rdance with the Directions given by the Charity Commission. An examination includes a review of the ac(x)untir)g records kept by the charity and a comparison of Ihe accounts presented with those records. It also includes consideration of any unusual items or disclosures in Ihe accounts, and explana￿'OnS sought from you as trustees concerning any such matters. The procedures underlaken do not provide all the eviden￿ that would be required in an audit and that the report is l imited to those matters set out in the statement below. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect- 1. accounting records were not kept in respect of the charity as required by section 130 of the Act- or 2. the accounts do not accord with those records-, or 3. the accounts do not comply with the applicable requirements concerning Ihe form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ￿ue and fair view. which is not a matter considered as part of an independent examination. 4. the accounts have not been prepared in accordan￿ with Ihe methods and principles of the Statement of Recommended Practice for accountsng and reporting by charities applicable to charities preparing their accounts in accordan￿ with the Financial Reportsng Standard applicable in the UK and Republic of Ireland (FRS102).

I have no concerns and have come across no other matters in connection with the examination to which attenb'on should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed Ll( Sophie Trafford ACA Dale

Wrington Minibus Society CIO Income and expenditure account for the year from 1 February 2024 to 31 January 2025 2025 Unrestricted 2025 Total 2024 Total Note Income Fares Fundraising Donations Interest on bank deposits Grantfunding Bequests 5.063 3,607 715 362 444 5,063 3,607 715 362 444 3,786 2,747 1,866 810 299 1,000 Total income 10.191 10.191 10,508 Expenditure Vehicle running costs Insurance Training Administration and other costs Publicity Monthly bank charges Fundraising expenses Depreciation of minibus 3,677 1,358 354 205 121 60 809 669 3.677 1.358 354 205 121 60 809 669 4,409 1,314 105 105 81 60 824 836 Total expenditure 7253 7,253 7,734 Surplus for the period 2,938 2,938 2,774 Funds brought fonvard 133,899 133.899 131,125 Total funds carried forward 136,837 136,837 133,899

Wrington Minibus Society CIO Balance Sheet as at 31 January 2025 2025 Total 2024 Total Note Cash funds CAF Cash account Nalwest Current accounl Natwest Business Reserve account Total cash funds 85,402 9,179 7.771 102,352 90,337 1,040 7,548 98,925 Other monetary assets Debtors 845 740 Asset retained for the charity's own use Peugeot Boxer WX13 AKN Deposit paid on Citroen Relay 2,676 31,444 34.120 3,345 31,444 34,789 Liabilities Creditors_. amounts falling due within one year 480 555 Net assets 136,837 133,899 Funds Unrestricted funds Funds brought forward Su rplusl{Deficit} for the period 133,899 2,938 131,125 2,774 Closing balance 136,837 133,899 The accounts were approved by trustees on 17 September 2025 and signed on behalf of all trustees by: A J Hopkins Chair J P Empson Treasurer 16

Wrington Minibus Society CIO Notes to the accounts 2025 2024 1. Fares Cash fares Lunch club fares Private hire Hire by groups 4,146 124 447 346 2,559 344 605 278 Total fares 5,063 3,786 2. Grant funding 2025 2024 Dff Bus Service Operators. Grant 444 299 Total grant funding 444 299 3. Vehicle running costs 2025 2024 Fuel Servicing Repairs and parts Vehicle tax Vehicle parking 1,436 1,437 614 165 25 1.327 1,256 1,644 165 17 Total vehicle running costs 3,677 4,409 4. Insurance 2025 2024 Vehicle insuran Liability & indemnity insurance 997 361 1,005 309 Total insurance costs 1,358 1,314

1. Fixed assets: Peugeot Boxer WA13 AKN and deposit on new Citroen Relay YG25 ZFB (not yet supplied at year end) Note.. The minibus is depreciated at200k of net value each year Peugeot Citroen Boxer Relay Total Cost At 1 February 2024 Additions in year At31 January 2025 5.226 31,444 36,670 5,226 31,444 36,670 Depreciation At 1 February 2024 Charge for period At31 January 2025 1,881 669 2.550 1.881 669 2,550 Net book value At31 January 2025 At 1 February 2024 2,676 3.345 31,444 31.444 34,120 34,789
2. Debtors 2025 2024 Trade debtors Accrued income: December 2024 & January 2025 fares 45 100 530 317 125 Accrued income: Lunch Club fares Accrued income- Donation Accrued income.. Bus servi￿ Operators. Granl. April - September 25 245 198 Total debtors 845 740

3. Creditors 2025 2024 Trade creditors Accruals 480 450 105 Total CTeditors 480 555 18

4. Payments to trustees 2025 2024 Mrs L Mcmanus - Reimbursed expenses Mrs L Mcmanus - Contribution towards So￿are costs re MIDAS training Mrs J Walters - Reimbursed expenses Mrs G Key- Reimbursed expenses Mr A Hopkins - Reimbursed expenses 224 80 55 45 327 448 19