Churches in Ross Community Larder
Report of the Trustees and Financial Statements
For the Year Ended 31st March 2025
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Churches in Ross Community Larder Contents of the Financial Statements Year Ended 31st March 2025
Page Contents
1-2 Report of the Trustees 3 Independent Examiner’s Report 4 Statement of Financial Activities 5 Balance Sheet
- 6 Notes to the Financial Statements
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Churches in Ross Community Larder Report of the Trustees Year Ended 31st March 2025
The Trustees present their report with the financial statements of the Charity for the year ended 31st March 2025. For the year ended 31st March 2024 the Trustees adopted the provisions of the Statement of Recommended Practice (SORP) ‘Accounting and Reporting by the Charities issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number:
1196586
Principal address
St Mary’s Hall Church Row Ross on Wye HR9 5HP
Trustees
Mrs Margaret Mason Mrs Lindsay Cole Mrs Annie Fisher Mrs Irene Rothwell Very Rev John Davies (appointed 15[th] November 2024) Mrs Caroline Bennett Rev’d Sean Semple (resigned 22[nd] May 2024)
Independent Examiner
Mr Mark Hayman Weston-under-Penyard Herefordshire
Structure, Governance and Management Status
The Ross Community Larder is a Charitable Incorporated Organisation whose only voting members are its charity trustees. The trustees are empowered to do anything which is calculated to further the objects of the charity or is conducive or incidental to doing so. An elected committee is responsible for the dayto-day running of the charity.
Trustee recruitment and training
Trustees, up to a maximum of seven, are appointed for a term of three years. The trustees select individuals to fill vacancies having regard to the skills, knowledge and experience needed for the effective administration of the charity.
On or before appointment, a new trustee will be given copies of the constitution and the most recent Trustees’ Annual Report and Statement of Accounts.
Policies
The charity has the following policies:
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Complaints policy and procedures
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Safeguarding policy and procedures
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Safeguarding vulnerable beneficiaries
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Trustee conflicts of interest policy and procedures
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• Volunteer management
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OBJECTIVES AND ACTIVITIES
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The relief of poverty in Ross-on-Wye and surrounding area through the provision of basic food and basic amenities and encouraging health and wellbeing.
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Serving the community as an ecumenical, not-for-profit food larder that operates with assistance from individuals and organisations contributing both food and monies. The larder is a distribution point for those in need.
Public Benefit
The charity is a public benefit entity. The trustees have complied with their statutory duty to have due regard to the guidance on public benefit published by the Charity Commission in deciding what activities the charity should undertake, and how those activities are made available to the public.
Assistance is provided both to local residents and to those with no fixed abode.
Volunteer recruitment and training
All trustees and helpers are volunteers and offers of regular assistance are welcomed. Appropriate training, which includes familiarisation with the various policies of the charity, is given to all new recruits.
ACHIEVEMENT AND PERFORMANCE
We have provided food for 1,361 adults and 983 children. Whilst the number of adults is almost the same as last year, the number of children has risen. We have noticed more young families coming to us needing help.
Food stocks have never run dry thanks to the amazing generosity of the people of Ross who support the charity with gifts of food and funds.
Long term investments plans
A savings account is being opened to ensure that interest is earned on dormant funds.
FINANCIAL REVIEW
Summary
The Charity has no earned income, all receipts are from donations.
Total receipts of funds were £17,319 (2024: £17,733).
The net result for the year was an excess of resources expended of -£2,567 (2024: -£6,055).
Dissolution of the Charity
The charity may only be dissolved by a resolution of its members as regulated by the charity’s constitution. Any resolution for the dissolution of the charity will contain a provision directing how any remaining assets of the charity shall be applied.
Approved by order of the board of Trustees on 27th May 2025 and signed on its behalf by
Margaret Mason Chairman and Trustee
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Independent Accountant’s Report to the Trustees of Churches in Ross Community Larder Year Ended 31st March 2025
I report on the accounts for the year ended 31st March 2025 which comprise Profit and Loss Account and Balance Sheet.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year (under Section 144(2) of the Charities Act 2011 (the 2011 Act)) and that an independent examination is required.
It is my responsibility to:
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Examine the accounts under Section 145 of the 2011 Act
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To follow the procedures laid down in the General Directions given by the Charity Commission (under Section 145(5)(b) of the 2011 Act); and
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To state whether particular matters have come to my attention.
Basis of the independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statements below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that, in any material respect, the requirements have not been met:
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To keep accounting records in accordance with Section 130 of the 2011 Act; and
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To prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mark Hayman ACA Weston-under-Penyard Herefordshire
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Churches in Ross Community Larder Statement of Financial Activities Year Ending 31st March 2025
| Notes | 2024-25 | 2023-24 | |
|---|---|---|---|
| INCOMING RESOURCES | |||
| Voluntary Income | 2 | 17,319 | 17,733 |
| Other Income | 3 | - | |
| Total incoming resources | 17,319 | 17,733 | |
| RESOURCES EXPENDED | |||
| Food Costs | 11,859 | 13,627 | |
| Vouchers and Gift Cards | 3,943 | 5,154 | |
| Support Initiatives | - | 650 | |
| Acts 435 | 340 | 690 | |
| Electricity and rent | 2,250 | 1,350 | |
| Phone costs | 172 | 164 | |
| Cleaning costs | 225 | 270 | |
| Miscellaneous costs | 1,097 | 1,883 | |
| Total Resources expended | 19,886 | 23,788 | |
| NET INCOMING/(OUTGOING) RESOURCES | (2,567) | (6,055) | |
| RECONCILIATION OF FUNDS | |||
| Total funds brought forward | 17,915 | 23,970 | |
| TOTAL FUNDS CARRIED FORWARD | 15,348 | 17,915 |
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Churches in Ross Community Larder Balance Sheet Year Ended 31st March 2025
| Notes | 2024-25 | 2023-24 | |
|---|---|---|---|
| FIXED ASSETS | |||
| Tangible assets | 4 | - | - |
| CURRENT ASSETS | |||
| Debtors | 5 | - | - |
| Cash at Bank | 15,348 | 17,915 | |
| CREDITORS | |||
| Amounts falling due within 1 year | 6 | - | - |
| NET CURRENT ASSETS | |||
| Total Assets less current liabilities | 15,348 | 17,915 | |
| NET ASSETS | 15,348 | 17,915 | |
| FUNDS | |||
| Unrestricted funds | 15,348 | 17,915 | |
| TOTAL FUNDS | 15,348 | 17,915 |
The financial statements were approved by the Board of Trustees on 27th May 2025 and were signed on its behalf by:
Margaret Mason - Trustee
Annie Fisher - Trustee
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Churches in Ross Community Larder Notes to the Financial Statements Year Ended 31st March 2025
1. ACCOUNTING POLICIES
Accounting convention
The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standard for Smaller Entities (effective April 2008), the Charities Act 2011 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities.
Incoming resources
All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income, and the amount can be quantified with reasonable accuracy.
Resources expended
Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
There were no fixed assets in the period of accounts, so no depreciation policy is required.
Taxation
The charity is exempt from tax on its charitable activities
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
2. VOLUNTARY INCOME
| 2024-25 | 2023-24 | ||
|---|---|---|---|
| £ | £ | ||
| Donations | 17,319 | 17,733 | |
| Donated services and facilities | - | - | |
| Total | 17,319 | 17,733 | |
| 3. | OTHER INCOME | ||
| 2024-25 | 2023-24 | ||
| £ | £ | ||
| Deposit Account interest | - | - |
4. TANGIBLE ASSETS
There were no fixed assets at the balance sheet date or during the period of accounts.
5. DEBTORS
There were no debtors at the balance sheet date or during the period of accounts.
6. CREDITORS
There were no creditors at the balance sheet date or during the period of accounts.
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