Trustees’ Annual Report - Repor�ng period: 2024/25
This report outlines the ac�vi�es and achievements of the trustees and the management team of Peak 4x4 Response during the period since our last submission to the Charity Commission on 21st January 2025. The trustees would like to formally record their thanks to the management team and members for their con�nued commitment and support throughout the year.
Background
provides logis�cal support to a range of agencies during periods of adverse weather and other incidents, opera�ng under both the Derbyshire County Council Local Resilience Forum and the North Staffordshire Civil Con�ngencies Unit.
Members u�lise their own personal vehicles to transport key workers and essen�al supplies and to assist members of the public where appropriate. Our opera�ng policy has remained consistent since registering as a Charitable Incorporated Organisa�on (CIO), charity number 1196547.
organisa�on were retained and transferred to the charity.
Finances
charity remains in a stable financial posi�on.
Throughout the year, Peak 4x4 Response has a�ended numerous public events and provided opera�onal cover for a wide range of community ac�vi�es across our opera�onal areas. These ac�vi�es, alongside ongoing fundraising, have enabled the charity to maintain a healthy balance of funds. This has only been possible due to the con�nued voluntary commitment of our responders and management team.
During the repor�ng period, the charity has also been fortunate to receive substan�al dona�ons from local enterprise and business organisa�ons, which have made a significant contribu�on towards mee�ng core overheads, including insurance, training provision, and opera�onal costs. The trustees are extremely grateful for this support, which has strengthened the charity’s financial resilience.
The charity has con�nued to invest in member training, incurring associated costs to ensure that all opera�onal ac�vity is undertaken safely, competently, and in line with best prac�ce.
The trustees con�nue to explore addi�onal sponsorship opportuni�es to assist with the provision of personal protec�ve equipment (PPE) and to contribute towards the ongoing costs of our opera�onal so�ware.
Management and Governance
previous year to allow for more effec�ve governance and shared responsibility across trustee and management roles.
Trustees are appointed on staggered terms to ensure con�nuity of knowledge and experience. This structure ensures that at least one trustee from a previous term remains in post at all �mes, suppor�ng effec�ve governance and con�nuity of informa�on.
The trustees work closely with the established management commi�ee to ensure that the charity operates efficiently and in accordance with its charitable objec�ves.
Membership
Membership has con�nued to grow steadily throughout the year, both in terms of numbers and member engagement. Members remain the most important asset of the organisa�on and are central to the delivery of all charitable ac�vi�es.
Peak 4x4 Response remains a paid membership organisa�on and con�nues to operate an enhanced DBS checking policy to minimise risk to service users and partner organisa�ons.
The charity currently operates with approximately 55–60 ac�ve members.
Training
The trustees place a strong emphasis on training to ensure responder safety, capability, and professionalism.
TMCE training has again been provided for members during the year, funded by the charity. In addi�on, a programme of technical training sessions has been delivered, covering areas such as terrain assessment, vehicle recovery techniques, and basic map reading.
the organisa�on to both develop and formally assess responder capabili�es in a controlled environment. This training allows prac�cal evalua�on of driving skills, decision-making, and vehicle handling under challenging condi�ons, ensuring members are suitably prepared for opera�onal deployment.
Looking ahead, addi�onal specialist driver training has been planned for members, further enhancing driver safety and competence in low-grip and adverse weather condi�ons. This reflects the charity’s ongoing commitment to con�nuous improvement and risk reduc�on.
Looking Forward
its opera�ons into the coming year. Funds con�nue to be retained within a dedicated savings account to ensure responder expenses can be reimbursed promptly while awai�ng recompense from end-user organisa�ons.
commi�ee, con�nues to func�on effec�vely. All trustees and management commi�ee members remain unpaid volunteers and claim out-of-pocket expenses only.
The charity has con�nued to operate alongside neighbouring 4x4 Response groups, including both na�onally governed and independent organisa�ons. These collabora�ve rela�onships will con�nue to be developed during 2025/26, with joint training events planned.
Peak 4x4 Response has maintained and increased its end-user agreements (Memoranda of Understanding) inherited from the former not-for-profit organisa�on and remains a key contributor to county-level emergency planning through the Derbyshire Resilience Partnership and Staffordshire County Council’s Civil Con�ngencies Unit (Support Staffordshire).
The trustees believe the charity is in a strong posi�on to con�nue to grow and to provide vital assistance to communi�es when required.
Signed on behalf of the trustees
- Chris Riggo� 3rd January 2026
Balance Sheet
Peak 4x4 Response
As at 30-04-2025
| £ | £ | ||
|---|---|---|---|
| Capital Assets | |||
| Other Capital Asset Brought Forward | 2,378 | ||
| Other Capital Asset Depreciation Brought Forward | -678 | ||
| Other Capital Asset Depreciation | -658 | ||
| Net Book Value | 1,042 | ||
| Current Assets | 18,433 | ||
| Trade Debtors | 464 | ||
| Bank Account: PayPal account | 124 | ||
| Bank Account: Secretary petty cash | 54 | ||
| Bank Account: Publicity Petty Cash | 125 | ||
| Bank Account: Peak 4x4 Response Main | 614 | ||
| Bank Account: Peak 4x4 Response Savings | 17,052 | ||
| _less_Current Liabilities | 12,006 | ||
| Bank Account: Stainby Float Account | 160 | ||
| Suspense Account | 11,846 | ||
| Net Current Assets | £6,428 | ||
| Total Assets | £7,470 | ||
| Owner's Equity | |||
| Retained Profit | 7,470 | ||
| Total Owner's Equity | £7,470 |
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Profit & Loss
Peak 4x4 Response
Accounting Year 2024/25
| Debit | Credit | |
|---|---|---|
| Turnover | 24,494 | |
| Sales | 15,976 | |
| Donations | 7,371 | |
| Member Subscription Fee | 620 | |
| Member Deposits (Workwear/Radio/Training) | 101 | |
| Member Clothing/Equipment Sales | 86 | |
| Member Contribution to Xmas Meals | 340 | |
| add Other Income | 388 | |
| Interest Received | 162 | |
| Grant Income | 227 | |
| less Cost of Sales | 634 | |
| Clothing for Sale to Members | 634 | |
| Gross Profit | 24,248 | |
| less Administration Expenses | 18,689 | |
| Workwear | 356 | |
| Technical Services (Domain, Sarsys, Internet) | 252 | |
| Radios (Purchase, Accessories, Licenses) | 1,591 | |
| Trailer Running Costs | 137 | |
| Meals | 871 | |
| Advertising and Promotion | 1,623 | |
| Accountancy Fees | 64 | |
| Office Costs (Postage, Repairs, Equipment) | 458 | |
| Charitable Donations | 1,187 | |
| Bank/Finance Charges | 18 | |
| Insurance | 387 | |
| Responder Expenses (Mileage) | 11,745 | |
| less Staff Costs | 1,236 | |
| Staff Training | 1,236 |
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| less Depreciation | 658 | ||
|---|---|---|---|
| Depreciation Charge | 658 | ||
| Operating Profit | £3,665 | ||
| less Drawings | £0 | ||
| less Profit & Loss journal entries | £0 | ||
| Retained Profit this period: | £3,665 | ||
| Retained Profit brought forward: | £3,805 | ||
| Distributable Reserves / Retained Profit carried forward: | £7,470 |
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