Trustees Annual Report
This report outlines what we as trustees, and the management team, to which we extend our thanks, have been achieving since our last submission to the Charity commission on 10th October 2023.
Background:
Peak 4x4 response was initially a not for profit organisation founded in 2007. The organisation provides logistical support to a number of agencies during adverse weather conditions under both Derbyshire County Council LRF and also North Staffordshire civil contingencies unit. Members use their own personal vehicles to transport key workers and supplies, along with assisting members of the public. Our policy remains the same since registering as a charitable CIO number 1196547.
The CIO retained all property and agreements of the not for profit organisation and funds were transferred over to the charity.
Finances:
A separate financial report will be made available, but due to the combined efforts of our members and management team we have managed to attend many public events and also provisioned cover for numerous community events throughout our operational areas. This has kept a good balance on our funds through fantastic efforts from our responders giving their time freely throughout the year to undertake the many commitments we have attended in 2024.
We have continued to extend training and as such incurred costs for providing such. This training is to ensure that our members can complete their duties safely.
We are currently looking at securing a further sponsorship to contribute towards PPE and also to cover the cost of our operational software which is greatly appreciated from our sponsors.
Management:
This year at the AGM of members we increased the amount of trustees from three to five to enable a more active input at Trustee and management roles. The trustees are set on different terms to allow continuity should changes be required, so there should always be at least one trustee from previous terms to enable a continuation of information etc to the other four trustees
Membership:
The membership has continued to steadily increase since becoming a charity, with a steady increase in both numbers and engagement. The members remain as always, the most important part of this organisation. We remain a paid membership organisation
We continue to operate an enhanced DBS policy to minimise the risk to our end user services. We are operating between 55-60 active members
Training:
TMCE training has again been provided for our members at a cost to the charity.
Technical training sessions are also being implemented covering a wide array of information such as terrain reading, recovery techniques, basic map reading to assist the safety and wellbeing of our members.
Moving forward: the coming year
We remain comfortably in a position to have financial stability to continue operating as an organisation and to continue providing training and PPE for our members, and retain funds in a separate savings account which enables us to be able to recompense our responders their expenses whilst we wait to receive the recompense from our end users.
The charity is running exceptionally well under its current format of having 5 trustees and the pre-existing management committee. All trustees and management committee remain unpaid volunteers claiming out of pocket expenses only.
The charity is in good stead to continue to provide our services to the people of our community that require them.
This year we have also been operational with neighbouring 4x4 Response groups, both national governed and independent groups, and 2025 will see us continue to forge these relationships with joint training events being planned
The charity has maintained, and increased its end user agreements (MoUs) from the previous not for profit organisation, and will also remain a key part of the County Councils emergency plans under the newly recognised Derbyshire Resilience Partnership, and through Staffordshire County Councils CCU – Support Staffordshire
The charity will continue to successfully grow allowing us to provide more assistance where needed.
Signed on behalf of the trustees
Christopher Riggott
21[st] January 2025
Profit & Loss
Peak 4x4 Response
Accounting Year 2023/24
| Debit | Credit | |
|---|---|---|
| Turnover | 12,434 | |
| Sales | 5,843 | |
| Donations | 4,264 | |
| Member Subscription Fee | 640 | |
| Member Deposits (Workwear/Radio/Training) | 375 | |
| Member Clothing/Equipment Sales | 832 | |
| Member Contribution to Xmas Meals | 480 | |
| add Other Income | 133 | |
| Interest Received | 122 | |
| Grant Income | 11 | |
| less Cost of Sales | 860 | |
| Clothing for Sale to Members | 860 | |
| Gross Profit | 11,707 | |
| less Administration Expenses | 7,891 | |
| Workwear | 598 | |
| Technical Services (Domain, Sarsys, Internet) | 245 | |
| Radios (Purchase, Accessories, Licenses) | 723 | |
| Trailer Running Costs | 8 | |
| Meals | 854 | |
| Office Costs (Postage, Repairs, Equipment) | 21 | |
| Bank/Finance Charges | 2 | |
| Insurance | 371 | |
| Responder Expenses (Mileage) | 5,070 | |
| less Staff Costs | 3,306 | |
| Staff Training | 3,306 | |
| less Depreciation | 396 | |
| Depreciation Charge | 396 |
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| Operating Profit | £113 |
|---|---|
| less Drawings | £0 |
| less Profit & Loss journal entries | £0 |
| Retained Profit this period: | £113 |
| Retained Profit brought forward: | £1,692 |
| Distributable Reserves / Retained Profit carried forward: | £1,805 |
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Balance Sheet
Peak 4x4 Response
As at 30 April 2024
| £ | £ | |
|---|---|---|
| Capital Assets | ||
| Other Capital Asset Brought Forward | 403 | |
| Other Capital Asset Purchase | 1,975 | |
| Other Capital Asset Depreciation Brought Forward | -282 | |
| Other Capital Asset Depreciation | -396 | |
| Net Book Value | £1,701 | |
| Current Assets | 13,950 | |
| Bank Account: PayPal account | 81 | |
| Bank Account: Secretary petty cash | 54 | |
| Bank Account: Publicity Petty Cash | 125 | |
| Bank Account: Peak 4x4 Response Main | 3,107 | |
| Bank Account: Peak 4x4 Response Savings | 10,584 | |
| _less_Current Liabilities | 13,846 | |
| Bank Account: Business Current Account | 2,000 | |
| Suspense Account | 11,846 | |
| Net Current Assets | £105 | |
| Total Assets | £1,805 | |
| Owner's Equity | ||
| Retained Profit | 1,805 | |
| Total Owner's Equity | £1,805 |
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