Trustees Annual Report
This report outlines what we as trustees, and the management team, to which we extend our thanks, have been achieving since our registration on 12[th] November 2021 until 01[st] May 2023.
Background:
Peak 4x4 response was initially a not for profit organisation founded in 2008. The organisation provides logistical support to a number of agencies during adverse weather conditions under both Derbyshire County Council LRF and also North Staffordshire civil contingencies unit. Members use their own personal vehicles to transport key workers and supplies, along with assisting members of the public. Our policy remains the same since registering as a charitable CIO number 1196547.
The CIO retained all property and agreements of the not for profit organisation and funds were transferred over to the charity.
Finances:
A separate financial report will be made available, but due to the combined efforts of our members and management team we have managed to attend many public events and also provisioned cover for numerous community events throughout our operational areas. This has kept a good balance on our funds through fantastic efforts from our responders giving their time freely throughout the year.
We have extended training and as such incurred costs for providing such. This training is to ensure that our members can complete their duties safely.
We have secured sponsorship for 2 years to contribute towards PPE and also to cover the cost of our operational software which is greatly appreciated from our sponsors.
Membership:
Although prior to becoming a charity we did lose several members, the membership has steadily grown to exceed the number of members who joined us in becoming a charity, with a steady increase in both numbers and engagement. The members are after all, the most important part of this organisation. We are a paid membership organisation
We continue to operate an enhanced DBS policy to minimise the risk to our end user services.
We are operating between 50-55 active members
Training:
TMCE training is being provided for our members at a cost to the charity.
Technical training sessions are also being implemented covering a wide array of information such as terrain reading, recovery techniques, basic map reading to assist the safety and wellbeing of our members.
Moving forward: the coming year
We currently have financial stability to continue operating as an organisation and to continue providing training and PPE for our members, and retain funds in a separate savings account which enables us to be able to recompense our responders their expenses whilst we wait to receive the payments from our end users.
The charity is running exceptionally well under its current format of having a management committee.
The charity is in good stead to continue to provide our services to the people of our community that require them.
The charity has maintained, and increased its end user agreements (MoUs) from the previous not for profit organisation, and will also remain a key part of the County Councils emergency plans.
The charity will continue to successfully grow allowing us to provide more assistance where needed.
Signed on behalf of the trustees
18[th] October 2023
Christopher Riggott
Steven Hales
Matthew Green
Balance Sheet 01/05/2023
| Peak 4x4 Response - | ||
|---|---|---|
| Capital Assets | ||
| Other Capital Asset Brought Forward | 403 | |
| Other Capital Asset Depreciation Brought Forward | -282 | |
| Net Book Value | 122 | |
| Current Assets | 15416 | |
| Bank Account: Business Current Account | 6942 | |
| Bank Account: Savings account | 8104 | |
| Bank Account: Secretary petty cash | 54 | |
| Bank Account: Publicity Petty Cash | 125 | |
| Bank Account: Treasurer petty cash | 191 | |
| less Current Liabilities | 11846 | |
| Suspense Account | 11846 | |
| Net Current Assets | 3570 | |
| Total Assets | 3692 | |
| Owner's Equity: | ||
| Retained Surplus | 3692 | |
| Total Owner's Equity | 3692 |
| Peak 4x4 Response - Proft and Loss 12-11-2021 - 01-05-2023 | ||||
| Debit | Credit | |||
| Total Income (Detailed Below) | 16696 | |||
| Charitable Activities | 7386 | |||
| Donations | 8219 | |||
| Member subscription fee | 1090 | |||
| add Other Income | 1182 | |||
| Interest Received | 42 | |||
| Grant Income | 1140 | |||
| less Total Expenditure (Detailed Below) | 14909 | |||
| SarSys CAD Software licence fee | 960 | |||
| Internet & Telephone | 1058 | |||
| Stationery | 9 | |||
| Miscellaneous | 3503 | |||
| Meals | 428 | |||
| Advertising and Promotion | 1113 | |||
| Bank/Finance Charges | 18 | |||
| Insurance | 302 | |||
| Volunteer mileage Expenses | 7519 | |||
| less Volunteer Costs | 257 | |||
| Volunteer Training | 257 | |||
| less Bad Debts | 80 | |||
| Bad Debts Written Of | 80 | |||
| less Depreciation | 202 | |||
| Depreciation Charge | 202 | |||
| Surplus | 2431 | |||
| less Drawings | 0 | |||
| less Proft & Loss journal entries | 0 | |||
| Retained Surplus this period: | 2431 | |||