## **Trustees’ Annual Report for the period** ## **From 11[th] November 2021. To 31[st] March 2023** ## **Charity name: Bexhill Heritage** ## **Charity registration number: 1196525** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The conservation, protection and
improvement of the Bexhill-on-Sea built
environment| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The main activities of the Charity during this
period included:
-
The full restoration of the town’s
Victorian Bandstand which opened
on 1stApril 2023.
Bexhill Heritage’s financial
contribution and other smaller
projects was £23,587 during the 17
months of this accounting period.
-
Planning and preparation for
projects to restore the Collins and
Pallott mural on Town Hall Square,
the RNLI collection box on the
Marina and the K6 phone kiosk at
Normans Bay.
No cost.
-
Comments made on planning
applications or development
proposals with heritage implications
including the proposed Town Hall
extension.
No cost.
-
Organising and presenting the 2022
Civic Pride Awards.
This incurred negligible printing
costs.
-
Hosting guest speakers on a variety
of topics designed to increase public
knowledge and understanding of the
town’s history and heritage. Also,
attending and organising town
events to reach a wider public, and
giving talks to local groups. The cost
of these activities was £1660 over
the accounting period.| |Statement confirming|Para 1.18|The trustees have taken full account of the| whether the trustees have guidance issued by the Charity had regard to the guidance Commission on public benefit and are issued by the Charity confident that all the Charity’s activities are Commission on public consistent with this guidance. benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The Charity does not currently award
grants.| |Policy on social investment
including program related
investment|Para 1.38|Through this accounting period the Charity
operated a business account with the Nat
West Bank. There were no additional
investments.| |Contribution made by
volunteers|Para 1.38|All the Charity’s officers are volunteers as
are those members engaged on restoration
work. A core group of eight volunteers was
responsible for the planning, management
and implementation of the Bandstand
restoration project. The group was
supported by professional tradespeople,
local authority officers, and a local
architect.
Our volunteer historian and support officer
made a huge contribution to the
development of our website and design of
the Bandstand booking system.
Our volunteer planning officers made
considerable progress on the issue of town
centre window replacement and an
extremely important contribution to local
planning decisions including the withdrawal
of the Town Hall extension proposal.
Our volunteer surveyor used his expertise
to advise on and supervise structural
elements of the Bandstand renovation. His
support for the project was invaluable.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**1.**
**The full restoration of the town’s**
**Victorian Bandstand which**
**opened on 1st April 2023.**
The restored Bandstand hosted a
series of ‘free’ concerts including our
opening concert, an additional
Celebration Concert and concerts on
both Sussex Day and Bexhill Day. A
wide variety of entertainers used the
facility for public benefit. Bexhill
Museum, and a wide range of local
organisations and clubs also booked
the Bandstand.
**2.**
**Organising and presenting the**
**2022 Civic Pride Awards.**
These awards continue to raise
awareness of the town’s rich heritage
and of those individuals, groups and
organisations that have made
significant contributions to the
conservation, protection and
improvement of the built environment.
**3.**
**Continuing to promote the**
**importance of heritage and**
**highlight the town’s heritage**
**assets.**
Presentations to local groups and
organisations, and to groups of elected
members brought Bexhill’s rich heritage
to a wider and often influential audience.
This helped to influence local authority
decision-making.
Permanent interpretation boards and
temporary seafront displays brought the
Charity’s message to a wider public.
This helped in the recruitment of active
members and meant that local
fundraising was effective.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|
We opened the restored bandstand in April
2023 rather than, as anticipated, in August
2022. This was due to delays related to
shortages of suitable building materials and
longer than usual lead-in times for planning
permission approval.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|The Charity was successful in raising funds
to meet our share of the Bandstand
restoration costs that were agreed in
advance with the local authority. Items
included:
-
electricity supply, lighting, and
audio;
-
glazing;
-
door furniture and locks.
-
tables and chairs;
-
a notice board and signage.| |---|---|---| |Investment performance
against objectives|Para 1.41|Not applicable| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The Charity’s finances were robust at the
end of this accounting period. Despite
record expenditure of over £23,500 on
projects and price uncertainty, we recorded
only a small deficit of just over £500 and, it
was possible to carry forward £12,091 into
financial year 2023/4.
This is sufficient to cover general
expenditure and provide for a contribution
of £5,000 to projects planned for 2023/4.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Charity’s policy on reserves is to retain
the equivalent of six months average
expenditure, not including spending on
projects. This is to enable the Charity to
meet its regular commitments and running
costs should there be an unexpected
collapse in membership subscriptions and
donations.
In this accounting period, there was a time
lag between the receipt of grants and
donations, and planned expenditure. This
accounts for the significant variations in the
Charity’s bank balance through the
accounting period.| |Amount of reserves held|Para 1.22|£4044 was available as a reserve at the
end of the accounting period – March 31st
2023.This is based on the equivalent of six
months of average expenditure, not
including spending on projects.| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|There are no uncertainties about the charity
continuing as a going concern.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The Charity’s principal source of funds is
through membership subscriptions and
donations.
The Charity sold calendars, badges and
souvenirs, organised raffles and ran an
annual tombola.
In this accounting period, the Charity
organised a local appeal for the additional
grants and donations necessary to restore
the town’s Victorian Bandstand.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|During this accounting period, the Charity
ran only a current account.| |A description of the principal
risks facing the charity|Para 1.46|During this accounting period, the Charity
faced the following risks:
-
insufficient volunteers to meet its
commitments;
-
over-commitment of some
committee members;
-
insufficient trustees to provide good
governance;
-
possible reputational damage
following a change of Chairman.
The Charity has gone some way to mitigate
these risks through the recruitment of
additional active volunteers and a fourth
trustee with governance experience. The
successful opening of the restored
Bandstand has gone a long way to
restoring the Charity’s good reputation.| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Charity Commission scheme. Our
constitution specifies how the Charity is
governed.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|The charity is constituted as a
Charitable
Incorporated Organisation (CIO)| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are elected for one, two, or three-
year terms at the Charity’s Annual General
Meeting (AGM) in June. Each member of
the charity has one vote. They may vote in
person, by proxy or by post / email.
Trustees may co-opt additional trustees
between AGMs but any co-opted trustee
serves only until the next AGM at which
point they must be elected by members
should they wish to continue.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
All trustees are made aware of their legal
responsibilities. Induction is through
conversation with the Chairman.
Formal policies and procedures have yet to
be adopted but the trustee board intends to
do this prior to its expansion to five
members in 2024.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Charity’s trustee board are responsible
for strategy, oversight, and evaluation.
They are elected by members and report to
members.
The elected committee acts as the
Charity’s executive, making operational
decisions consistent with the policies and
plans set by the trustees. The committee is
elected by members, and report to trustees
and members.| |Relationship with any
related parties|Para 1.51|Bexhill Heritage cooperates with Rother
District Council and Bexhill Town Council in
pursuit of its charitable objectives. We
enjoy cordial links with Rother Voluntary
Action, Bexhill 100 Motoring Club, the local
Men’s Shed and St Barnabas Church.| |Other||| ## **Reference and Administrative details** |Charity name|Bexhill Heritage| |---|---| |Other name the charity uses|None| |Registered charity number|1196525| |Charity’s principal address|c/o St Barnabas Church, Cantelupe Road, Bexhill-on-Sea,
TN40 1JG| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Stephen Johnson|Chairman and
Treasurer||| ||Simon Allen|Vice Chairman
Projects’ Officer||| ||Alexis Markwick|Support Officer
Vice Chairman||| ||Raymond Konyn|Chairman|11th November 2021 -
25thFeb 2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Not applicable Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |Not applicable||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets Not applicable held in this capacity Name and objects of the Not applicable charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Not applicable safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** None ## **Name of chief executive or names of senior staff members (Optional information)** Not applicable ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details Not applicable ## **Other optional information** **Please note that this report is based on a more detailed report to trustees that was circulated to members prior to the 2023 AGM.** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Simon Allen **Full name(s)** Alexis Markwick **Position (eg Secretary,** Vice-Chairman Projects Officer **Chair, etc)** **Date** 17/01/24 **Charity Name No (if any) Bexhill Heritage 1196525 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 11/11/2021 3/31/2023 |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Membershipfees
**5,145**
Donations
Sales and event income
**1,677**
Refunds and miscellaneospayments
**1,367**
Grants and sponsorship
**-**
**-**
**8,189**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 8,189**
**A3 Payments**
Communications -phone, post,internet
**277**
Fees,commission and refunds
**343**
Equipment
**3,503**
Venue hire and speaker fees
**1,660**
Cateringand events
**530**
Marketing
**2,210**
Office supplies
**415**
Insurance
**338**
Project expenditure
**_Sub total_ 9,276**
**-**
**-**
**_Sub total_ -**
**_Total payments_ 9,276**
**_Net of receipts/(payments)_ - 1,087**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**12,926**
**_Cash funds this year end_ 11,839**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**2,879**
**-**
**-**
**21,139**
**-**
**-**
**-**
**24,018**
**-**
**-**
**-**
**24,018**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**23,587**
**23,587**
**-**
**-**
**-**
**23,587**
**431**
**-**
**-**
**431**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**
**5,145**
**2,879**
**1,677**
**1,367**
**21,139**
**-**
**-**
**32,207**
**-**
**-**
**-**
**32,207**
**277**
**343**
**3,503**
**1,660**
**530**
**2,210**
**415**
**338**
**23,587**
**32,863**
**-**
**-**
**-**
**32,863**
**- 656**
**-**
**12,926**
**12,270**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**5,145**|**-**| ||||**2,879**|**-**| ||||**1,677**|**-**| ||||**1,367**|**-**| ||||**21,139**|**-**| ||||**-**|**-**| |||||**-**| ||||**-**|**-**| ||||**32,207**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|**-**| ||||**-**|**-**| |||||| |||**-**|**32,207**|**-**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**277**|**-**| ||||**343**|**-**| ||||**3,503**|**-**| ||||**1,660**|**-**| ||||**530**|**-**| ||||**2,210**|**-**| ||||**415**|**-**| ||||**338**|**-**| ||||**23,587**|**-**| ||||**32,863**|**-**| |||||| |||**-**
**-**
**-**|**-**|| ||||**-**|| ||||**-**|**-**| |||||| |||**-**|**32,863**|**-**| |||||| ||**431**|**-**
**-**
**-**
**-**|**- 656**|**-**| ||**-**||**-**|**-**| ||**-**||**12,926**|**-**| ||**431**||**12,270**|**-**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Nat West current account
Cash in hand
**Details**
None
**Details**
None
**Details**
Gazebo
Publicity boards
Projector
Amplifier and associated equipment
Tools
Tabards
Chairs and tables for Bandstand
**Details**
Refund to Lions club
Signature
#VALUE!
#VALUE!
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Purchase of commemorative plaques in the
~~Bandstad~~|**Restricted funds**
**to nearest £**
**to nearest £**
**12,091**
**-**
**181**
**-**
**-**
**-**
**12,272**
**-**
OK
OK
**Restricted funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unresticted
**-**
Restricted
**-**
Unresticted
**-**
Unresticted
**-**
Unresticted
**-**
Unresticted
**-**
Restricted
**-**
**-**
**-**
**Amount due (optional)**
Restricted
**1,500**
Restricted
**180**
**-**
**-**
**-**
Print Name
STEPHEN JOHNSON
SIMON ALLEN
**Unrestricted**
**funds**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||#VALUE!|STEPHEN JOHNSON|1/28/2024| ||#VALUE!|SIMON ALLEN|1/28/2024| #