CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From January 2022 Period stsrt date To December 2022 Perlod end date Charity name: Valley Dafft)dils Charlty registration number: 1196510 Objedlves and Acllvllles SORP reference Para 1.17 Summary of the purposes of the charity as sel out in its governing document To provide an inclusive community group for families of childrenl young people and adulls wilh D&ALN, which promotes inclusivity, fun, personal achievement and family values. Through fun play sessions and activities. Summary of the main activities in relation lo those purpose$ for the public benefit, in particular, the activities, projects or services identified in the accounts. Para 1.17 and 1.19 Valley Daffodils run a weekly Saturday Club aimed al families and a Wednesday Cifcle of Friends Club for adutts only. Both are delivered at the YMCA in Bargoed and a variety of actNlties which rotate and link lo popularity and interest. They include XboxlPS4 Gaming, sensory tent and aclivilies, dancing, musical instruments, crafts, toys plus a special activity which will change weekly such as animal therapy, bouncy castle, workshops including pottery, slime, ytsja, circus skills. Kidzfit drumming, Music Therapy boxing. touch trust lo name but a few. A variety of monthty activities are held al other venues including bowling {also weekty). swimming, horse therapy, super tubing. paddle boarding and golf, Indoor climbing and archery. Annual events have included day trips to Folly fami. a Summer Ball, Discos {Valenline and Halloween), Christmas paty. Ice Skating at Caerphilly Castle, Driving Experience and pumpkin carving.
Slatemenl confimiing whether the trustees have had regard lo the guidance issued by the Charity Commission on public benefit Para 1.18 Valw Daffodils provides public benefft as a charity by providing activities for D&ALN children and adults throughout the Caerphilty Borough. Valley Daffodils are one of a small number of groups that provide fun and inclusive sessions for D8ALN with a growing number of users. This is proving particularly true of the Wednesday session, Circle of Friends. Since Covid many day centres and provisions have not restarted and Caerphilly Social Services activety promote Valley Daffodils to their users, clearty showing the benefft Valley Daffodils provides lo communty. Valley Daffodils are a volunteer led organisalion that relies on the users paying for sessions but these are often subsidised by donalions, fundraising and grants. Valley Daffodils continue lo comply with the Charity Commission's public benefit guidance in carrying out ils sessions 8nd providing a much needed service to Caerphilty's D&ALN children. adults and their familles and carers. Addltlonal Infomiotlon {optlonall You may choose to include further slalemenls Whe relevant about.. SORP reference Policy on gr8nt making Para 1.38 Policy on scKial investment including program related investment Para 1.38 Contribution made by volunteers Para 1.38
other Achlevements and Perforniance SORP reference At the beginning of 2022 the Saturday Club averaged 10 to 20 D&ALN weekty users and this has been consistent throughout the year. It was soon recognised there was a demand for an additional session as CCBC facilities had reduced in the area. Summary ofthe main achievements of the charity. identifying the difference the charity's work has made to the circum$lances of its beneficiaries and any wider benefits to society as a whole. Para 1.20 In May of 2022 the Wednesday Circle of Friends began, which has meant an additional 30 adult D&ALN users are now being ached on a weekly basis and a much greater public benefrt provided. Key achlevements include securing £10k lottery funding to provide swimming lessons. Further fundraising and donations allowed a Summer Ball and parties al V8lenline, Easter. Halloween and Christmas to be either free or heavity subsKlised. The Volunteers have remalned farthful and consistent which has allowed the group lo have continuity and grow relationships with each other and the users. Addltlonal Informatlon {oplional) You may choose to include further statements where relevant about.. Valley Daffodils first achievement was to attain Charity status at the end of 2021 so that Ihe organisation can Continue to grow and access funding. Achievements against objectives set Para 1.41 Other objecltves achieved wa$ to grow a Strong community group which is evidenl in the Saturday Club and Wednesday Circle of Friends group. Where we deliver fun sessions and events for our users. Vvhere we recognise that each individual has their
own identity. needs, wishes, choices, beliets and values and can have a sense of well-being throughout Ihe actNlties. Valley Daffodils recognise Ihe value of life eXperIenS and continually bring new experiences to the sessions and encourage each individual to be involved and participate. Throughout the year Valley Daffodils have Involved individuals and their carers, in the development of our service. Valley Daffodils financial objective was lo be self-funding for the sessions pro¥ed. Performance of fundraising activrties against objectives This is not always wssible and funding was sort from a number ofgrant or9anisation and received £11.540.00 of unrestricted grants which were for art and crafts. workshops, hire cosl, gaming and equipment. Lottery funding of £10,000.00 was attained and feslricted for swimming lessons onty. Para 1.41 Volunteer fundraising amounted lo £8303.7 which was done through a lady running marathon and various raffles, scratch cards and bucket collections. Donations were received tolalty £1933.97. Investment performance against objectives Para 1.41 Other
Financial Revlew Review of the charity's financial position al the end of the period Para 1.21 YE 2022 Gross income for the year 54.963 Total expenditure for the year 35.494 Net sutplus for the year 19.469 Detailed Statement of Financial Activities has been uploaded. NIA Statement explaining the policy for holding reseNes slating why they are held Amount of reserves held Reasons for holding zero reserves Details of fund materialty in deficrt Explanalion of any uncertainties about the charity continuing as a going concern Para 1.22 Para 1.22 Para 1.22 NIA Not deemed necessary by the Charity Trustees, as sessions are self-funding Para 1.24 Para 1.23 No uncertainties Addltlonal Informatlon (optlonal) You may choose to include further slalements where relevant about.. Charging for Sessions, fundraising and donations from the general public and members. Granls also received during period. The charty's prlnclpal sources of funds {including any fundraising) Para 1.47 Not applicable. Investment policy and objectives including any social investment policy adopted Para 1.46 Nol applipAble. A descrlplion of the principal risks facing the charity Para 1.46 Other
Structure, Govomance and Management Description of charity's trusts= Type of governing document Itrusl deed. royal chailerl How is Ihe charity consliluled? le.g unincorporated association, CIO Trustee sele¢lion methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Valley Daffodils is govemed by its constr(ulion documents Valley Daffodils is a Charitabte In¢0[Fated Organisation {ClOI. Para 1.25 Para 1.25 The trustees as a whole would appoint any new Injstees, after interviewing in line with Ihe skills required for the rose and what they could bring to the charity. Addillonal Informatlon (optionall You may choose to include further statements where relevant about.. Valley Daffodils has a document which serves as an introduction to a new volunteer or trustee. This outlines our vision. mission aims and objectlV8s, values and principals. Policies and procedures adopted for the induction and training of Iruslees Para 1.51 No The charity's organisalional structure and any wider neork with which the charity works Para 1.51 No Relationship with any related parties Para 1.51 Other
Reference and Adrninistrative details Charity name Valley Daffodils CIO Other name the charity uses Registered charity number NA 1196510 Charity's principal address Graig View 93 Penalta Road Ystrad Mynach CF82 7 GN Name$ of the charity trustees who manage the charty Trusteo name Date$ acted If not for whole year Name of person lor body) entled to appoint trustee {if any) Office (rf any) Ceri Hooper Carole Dunleavy Trina Drummond Chairperson Secretary Treasurer Sept 2021 to June 2022 Wendy L8haJ Danielle Hatherall Trustee Treasurer Nov 2022 to dale 10 11 12 13 14 15 16 17 18 19 20 Corporate trustees- names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the chartty Trustee name Dates acted If not for whole year Funds held as custodian trustees on behalf of others Description of the assets held in this capacty Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity's oblects Details of arrangemenls for safe custody and segregalion of such assets from the charity's own assets Additsonal Infomiatlon {optionall Namos and addrosses of advlsers Ioptlonal Infomiatlon) Type of Name Addre88 advl$&r Name of chlef executlve or names of senlor stsff membors (Optional infonnation)
Exemptions from disclosurg Reason for non-disclosure of key personnel details other optional Inforniation
Declarations The trustses declare that they have approved the trustees, roport above. Signed on bohalf of the charity's trustees Signaturels) Full nam•l$} Carole Dunleavy Secretary Posltlon leg Secretary. Chair, etG} Date 25110123
Valley Daffodils
Charity No. 1196510
Company No. CE027168
Trustees' Report and Unaudited Accounts
31 December 2022
Valley Daffodils Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 3 | |
| Independent Examiner's Report | 4 | |
| Statement of Financial Activities | 5 | |
| Summary Income and Expenditure Account | 6 | |
| Balance Sheet | 7 | |
| Notes to the Accounts | 8 to | 12 |
| Detailed Statement of Financial Activities | 13 to | 14 |
Page 1
Valley Daffodils Trustees Annual Report
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the period ended 31 December 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. CE027168
Charity No. 1196510
Registered Office
93 Penallta Road Ystrad Mynach Hengoed CF82 7GN
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
T. Drummond (Resigned 30 June 2022)
C. Dunleavy
D. Hatherall
C. Hooper W. Lehaj
Accountants
Seamount Accountancy Gryson House The Grove Pontllanfraith NP12 2EQ
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document is to provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of children and young people with disabilities and additional learning needs living in Caerphilly and the surrounding areas, and by extension their parents and carers, who have need of such facilities by reason of their youth or disablement in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
Valley Daffodils is a volunteer led group and the main activities undertaken in relation to providing activities to Disabled and Additional Learning Needs (D&ALN) young people and adults. We provide weekly and monthly sessions/events at various locations in Caerphilly to have fun in a safe, caring and inclusive environment. Some of the activities include pottery, music & dance, swimming, paddle boarding, animal therapy and sensory sessions.
Page 2
Valley Daffodils Trustees Annual Report
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
C. Dunleavy Trustee 25 October 2023
Page 3
Valley Daffodils Independent Examiners Report
Independent Examiner's Report to the trustees of Valley Daffodils
I report to the charity trustees on my examination of the financial statements of Valley Daffodils for the period ended 31 December 2022.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in accordance with section 386 of the 2006 Act ; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
A. Hiscock FMAAT Seamount Accountancy Gryson House The Grove Pontllanfraith
NP12 2EQ 25 October 2023
Page 4
Valley Daffodils Statement of Financial Activities
for the period ended 31 December 2022
| Notes Income and endowments from: Donations and legacies 3 Charitable activities 4 Other 5 Total Expenditure on: Raising funds 6 Charitable activities 7 Other 8 Total Net gains on investments Net income Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds carried forward |
Unrestricted funds 2022 £ 25,810 19,113 40 |
Restricted funds 2022 £ 10,000 - - |
Total funds 2022 £ 35,810 19,113 40 |
|---|---|---|---|
| 44,963 304 31,735 3,455 |
10,000 - - - |
54,963 304 31,735 3,455 |
|
| 35,494 - |
- - |
35,494 - |
|
| 9,469 41,353 |
10,000 - |
19,469 41,353 |
|
| 50,822 | 10,000 | 60,822 | |
| 50,822 | 10,000 | 60,822 | |
| 50,822 | 10,000 | 60,822 |
Page 5
Valley Daffodils Summary Income and Expenditure Account
for the period ended 31 December 2022
| Income Gross income for the period Expenditure Total expenditure for the period Net income before tax for the period Net income for the period |
2022 £ 54,963 |
|---|---|
| 54,963 | |
| 35,494 | |
| 35,494 | |
| 19,469 | |
| 19,469 |
Page 6
Valley Daffodils Balance Sheet
at 31 December 2022
| at 31 December 2022 | ||
|---|---|---|
| Company No. CE027168 |
Notes | 2022 |
| £ | ||
| Current assets | ||
| Cash at bank and in hand | 60,822 | |
| 60,822 | ||
| Net current assets | 60,822 | |
| Total assets less current liabilities | 60,822 | |
| Net assets excluding pension asset or liability | 60,822 | |
| Total net assets | 60,822 | |
| The funds of the charity | ||
| Restricted funds | 10 | |
| Restricted income funds | 10,000 | |
| 10,000 | ||
| Unrestricted funds | 10 | |
| General funds | 50,822 | |
| 50,822 | ||
| Reserves | 10 | |
| Total funds | 60,822 |
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the period ended 31 December 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 25 October 2023
And signed on its behalf by:
C. Dunleavy
Trustee
25 October 2023
Page 7
Valley Daffodils Notes to the Accounts
for the period ended 31 December 2022
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Income
| Income | |
|---|---|
| Recognition of | Income is included in the Statement of Financial Activities (SoFA) when the charity |
| income | becomes entitled to, and virtually certain to receive, the income and the amount of |
| the income can be measured with sufficient reliability. | |
| Income with related | Where income has related expenditure the income and related expenditure is |
| expenditure | reported gross in the SoFA. |
| Donations and | Voluntary income received by way of grants, donations and gifts is included in the |
| legacies | the SoFA when receivable and only when the Charity has unconditional |
| entitlement to the income. | |
| Tax reclaims on | Income from tax reclaims is included in the SoFA at the same time as the |
| donations and gifts | gift/donation to which it relates. |
| Donated services | These are only included in income (with an equivalent amount in expenditure) |
| and facilities | where the benefit to the Charity is reasonably quantifiable, measurable and |
| material. | |
| Volunteer help | The value of any volunteer help received is not included in the accounts. |
| Investment income | This is included in the accounts when receivable. |
| Gains/(losses) on | This includes any gain or loss resulting from revaluing investments to market value |
| revaluation of fixed | at the end of the year. |
| assets | |
| Gains/(losses) on | This includes any gain or loss on the sale of investments. |
| investment assets |
Page 8
Valley Daffodils Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital.
Page 9
Valley Daffodils Notes to the Accounts
3 Income from donations and legacies
| Fund raising Grants - Unrestricted Grants - Restricted Donations 4 Income from charitable activities Sessions Events Refreshments Memberships 5 Other income 6 Expenditure on raising funds Costs of generating voluntary income Fund raising |
Unrestricted £ 12,107 11,540 - 2,163 25,810 |
Restricted £ - - 10,000 - 10,000 Unrestricted £ 14,131 3,692 1,079 211 19,113 Unrestricted £ 40 40 |
Total 2022 £ 12,107 11,540 10,000 2,163 35,810 Total 2022 £ 14,131 3,692 1,079 211 19,113 Total 2022 £ 40 40 |
|---|---|---|---|
| Unrestricted £ 304 304 |
Total 2022 £ 304 304 |
Page 10
Valley Daffodils Notes to the Accounts
7 Expenditure on charitable activities
| Expenditure on charitable activities Sessions Events Refreshments Governance costs 8 Other expenditure General administrative costs 9 Staff costs No employee received emoluments in excess 10 Movement in funds Restricted funds: Restricted income funds: Lottery for Circle of Friends Total Unrestricted funds: General funds Total funds |
of £60,000. Incoming resources (including other gains/losses) £ 10,000 10,000 44,963 54,963 |
Unrestricted £ 18,817 11,140 1,778 31,735 Unrestricted £ 485 468 2,502 3,455 Resources expended £ |
Total 2022 £ 18,817 11,140 1,778 31,735 Total 2022 £ 485 468 2,502 3,455 Gross transfers £ - - 41,353 41,353 |
At 31 December 2022 £ 10,000 |
|---|---|---|---|---|
| - | ||||
| - (35,494) (35,494) |
||||
| 10,000 | ||||
| 50,822 | ||||
| 60,822 |
Purposes and restrictions in relation to the funds:
Restricted funds: Lottery for Circle of Friends Arts, crafts and hire etc.
Page 11
Valley Daffodils Notes to the Accounts
11 Analysis of net assets between funds
| 11 Analysis of net assets between funds | ||
|---|---|---|
| Net current assets 12 Reconciliation of net debt Cash and cash equivalents Net debt |
Unrestricted funds £ 60,822 60,822 Cash flows £ |
Total £ 60,822 |
| 60,822 | ||
| At 31 December 2022 £ |
||
| 60,822 | 60,822 | |
| 60,822 60,822 |
60,822 | |
| 60,822 |
13 Related party disclosures Controlling party
The company is limited by guarantee and has no share capital; thus no single party controls the company.
Page 12
Valley Daffodils Detailed Statement of Financial Activities
for the period ended 31 December 2022
| Income and endowments from: Donations and legacies Fund raising Grants - Unrestricted Grants - Restricted Donations Charitable activities Sessions Events Refreshments Memberships Other Total income and endowments Expenditure on: Costs of generating donations and legacies Fund raising Total of expenditure on raising funds Charitable activities Sessions Events Refreshments Total of expenditure on charitable activities Other expenditure General administrative costs, including depreciation and amortisation |
Unrestricte d funds 2022 £ 12,107 11,540 - 2,163 25,810 14,131 3,692 1,079 211 19,113 40 40 44,963 304 304 304 18,817 11,140 1,778 31,735 31,735 485 468 953 |
Restricted funds 2022 £ - - 10,000 - 10,000 - - - - - - - 10,000 - - - - - - - - - - - |
Total funds 2022 £ 12,107 11,540 10,000 2,163 |
|---|---|---|---|
| 35,810 | |||
| 14,131 3,692 1,079 211 |
|||
| 19,113 | |||
| 40 | |||
| 40 | |||
| 54,963 304 |
|||
| 304 | |||
| 304 18,817 11,140 1,778 |
|||
| 31,735 | |||
| 31,735 485 468 |
|||
| 953 | |||
Page 13
Valley Daffodils Detailed Statement of Financial Activities
| Valley Daffodils Detailed Statement of Financial Activities |
|||
|---|---|---|---|
| Equipment repairs and maintenance General insurances Postage and couriers Stationery and printing Sundry expenses Total of expenditure of other costs Total expenditure Net gains on investments Net income Transfers between funds Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
903 886 10 415 288 2,502 3,455 35,494 - 9,469 41,353 50,822 - 50,822 - 50,822 |
- - - - - - - - - 10,000 - 10,000 - 10,000 - 10,000 |
903 886 10 415 288 |
| 2,502 | |||
| 3,455 | |||
| 35,494 - |
|||
| 19,469 41,353 |
|||
| 60,822 - |
|||
| 60,822 | |||
| - | |||
| 60,822 |
Page 14
Valley Daffodils
Charity No. 1196510
Company No. CE027168
Trustees' Report and Unaudited Accounts
31 December 2022
Valley Daffodils Contents
| Pages | ||
|---|---|---|
| Trustees' Annual Report | 2 to 3 | |
| Independent Examiner's Report | 4 | |
| Statement of Financial Activities | 5 | |
| Summary Income and Expenditure Account | 6 | |
| Balance Sheet | 7 | |
| Notes to the Accounts | 8 to | 12 |
| Detailed Statement of Financial Activities | 13 to | 14 |
Page 1
Valley Daffodils Trustees Annual Report
The trustees, who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the unaudited financial statements of the charity for the period ended 31 December 2022.
REFERENCE AND ADMINISTRATIVE DETAILS
Company No. CE027168
Charity No. 1196510
Registered Office
93 Penallta Road Ystrad Mynach Hengoed CF82 7GN
Directors and Trustees
The Directors of the charitable company are its Trustees for the purposes of charity law. The following Directors and Trustees served during the year:
T. Drummond (Resigned 30 June 2022)
C. Dunleavy
D. Hatherall
C. Hooper W. Lehaj
Accountants
Seamount Accountancy Gryson House The Grove Pontllanfraith NP12 2EQ
OBJECTIVES AND ACTIVITIES
The purpose of the charity as set out in its governing document is to provide or assist in the provision of facilities in the interests of social welfare for recreation or other leisure time occupation of children and young people with disabilities and additional learning needs living in Caerphilly and the surrounding areas, and by extension their parents and carers, who have need of such facilities by reason of their youth or disablement in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
Valley Daffodils is a volunteer led group and the main activities undertaken in relation to providing activities to Disabled and Additional Learning Needs (D&ALN) young people and adults. We provide weekly and monthly sessions/events at various locations in Caerphilly to have fun in a safe, caring and inclusive environment. Some of the activities include pottery, music & dance, swimming, paddle boarding, animal therapy and sensory sessions.
Page 2
Valley Daffodils Trustees Annual Report
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Trustees are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
The above report has been prepared in accordance with the provisions applicable to companies subject to the small companies regime as set out in Part 15 of the Companies Act 2006 and in accordance with the Charities SORP (FRS 102).
Signed on behalf of the board
C. Dunleavy Trustee 25 October 2023
Page 3
Valley Daffodils Independent Examiners Report
Independent Examiner's Report to the trustees of Valley Daffodils
I report to the charity trustees on my examination of the financial statements of Valley Daffodils for the period ended 31 December 2022.
Responsibilities and basis of report
As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 ('the 2006 Act.
Having satisfied myself that the financial statements of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's financial statements as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I can confirm that no material matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in accordance with section 386 of the 2006 Act ; or
-
the financial statements do not accord with those records; or
-
the financial statements do not comply with the accounting requirements under section 396 of the 2006 Act other than any requirement that the financial statements give a 'true and fair' view which is not a matter considered as part of an independent examination; or
-
the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
A. Hiscock FMAAT Seamount Accountancy Gryson House The Grove Pontllanfraith
NP12 2EQ 25 October 2023
Page 4
Valley Daffodils Statement of Financial Activities
for the period ended 31 December 2022
| Notes Income and endowments from: Donations and legacies 3 Charitable activities 4 Other 5 Total Expenditure on: Raising funds 6 Charitable activities 7 Other 8 Total Net gains on investments Net income Transfers between funds Net income before other gains/(losses) Other gains and losses Net movement in funds Reconciliation of funds: Total funds carried forward |
Unrestricted funds 2022 £ 25,810 19,113 40 |
Restricted funds 2022 £ 10,000 - - |
Total funds 2022 £ 35,810 19,113 40 |
|---|---|---|---|
| 44,963 304 31,735 3,455 |
10,000 - - - |
54,963 304 31,735 3,455 |
|
| 35,494 - |
- - |
35,494 - |
|
| 9,469 41,353 |
10,000 - |
19,469 41,353 |
|
| 50,822 | 10,000 | 60,822 | |
| 50,822 | 10,000 | 60,822 | |
| 50,822 | 10,000 | 60,822 |
Page 5
Valley Daffodils Summary Income and Expenditure Account
for the period ended 31 December 2022
| Income Gross income for the period Expenditure Total expenditure for the period Net income before tax for the period Net income for the period |
2022 £ 54,963 |
|---|---|
| 54,963 | |
| 35,494 | |
| 35,494 | |
| 19,469 | |
| 19,469 |
Page 6
Valley Daffodils Balance Sheet
at 31 December 2022
| at 31 December 2022 | ||
|---|---|---|
| Company No. CE027168 |
Notes | 2022 |
| £ | ||
| Current assets | ||
| Cash at bank and in hand | 60,822 | |
| 60,822 | ||
| Net current assets | 60,822 | |
| Total assets less current liabilities | 60,822 | |
| Net assets excluding pension asset or liability | 60,822 | |
| Total net assets | 60,822 | |
| The funds of the charity | ||
| Restricted funds | 10 | |
| Restricted income funds | 10,000 | |
| 10,000 | ||
| Unrestricted funds | 10 | |
| General funds | 50,822 | |
| 50,822 | ||
| Reserves | 10 | |
| Total funds | 60,822 |
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
For the period ended 31 December 2022 the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies.
The members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
Approved by the board on 25 October 2023
And signed on its behalf by:
C. Dunleavy
Trustee
25 October 2023
Page 7
Valley Daffodils Notes to the Accounts
for the period ended 31 December 2022
- 1 Accounting policies
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.
Change in basis of accounting or to previous accounts
There has been no change to the accounting policies (valuation rules and method of accounting) since last year and no changes have been made to accounts for previous years.
Income
| Income | |
|---|---|
| Recognition of | Income is included in the Statement of Financial Activities (SoFA) when the charity |
| income | becomes entitled to, and virtually certain to receive, the income and the amount of |
| the income can be measured with sufficient reliability. | |
| Income with related | Where income has related expenditure the income and related expenditure is |
| expenditure | reported gross in the SoFA. |
| Donations and | Voluntary income received by way of grants, donations and gifts is included in the |
| legacies | the SoFA when receivable and only when the Charity has unconditional |
| entitlement to the income. | |
| Tax reclaims on | Income from tax reclaims is included in the SoFA at the same time as the |
| donations and gifts | gift/donation to which it relates. |
| Donated services | These are only included in income (with an equivalent amount in expenditure) |
| and facilities | where the benefit to the Charity is reasonably quantifiable, measurable and |
| material. | |
| Volunteer help | The value of any volunteer help received is not included in the accounts. |
| Investment income | This is included in the accounts when receivable. |
| Gains/(losses) on | This includes any gain or loss resulting from revaluing investments to market value |
| revaluation of fixed | at the end of the year. |
| assets | |
| Gains/(losses) on | This includes any gain or loss on the sale of investments. |
| investment assets |
Page 8
Valley Daffodils Notes to the Accounts
Expenditure
-
Recognition of Expenditure is recognised on an accruals basis. Expenditure includes any VAT which expenditure cannot be fully recovered, and is reported as part of the expenditure to which it relates.
-
Expenditure on These comprise the costs associated with attracting voluntary income, fundraising raising funds trading costs and investment management costs. Expenditure on These comprise the costs incurred by the Charity in the delivery of its activities and charitable activities services in the furtherance of its objects, including the making of grants and governance costs.
-
Grants payable All grant expenditure is accounted for on an actual paid basis plus an accrual for grants that have been approved by the trustees at the end of the year but not yet paid.
-
Governance costs These include those costs associated with meeting the constitutional and statutory requirements of the Charity, including any audit/independent examination fees, costs linked to the strategic management of the Charity, together with a share of other administration costs.
-
Other expenditure These are support costs not allocated to a particular activity.
Trade and other debtors
Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Cash and cash equivalents
Cash and cash equivalents comprise cash at bank and on hand, demand deposits with banks and other short-term highly liquid investments with original maturities of three months or less and bank overdrafts. In the statement of financial position, bank overdrafts are shown within borrowings or current liabilities. In the Statement of Cash Flows, cash and cash equivalents are shown net of bank overdrafts that are repayable on demand and form an integral part of the company's cash management.
Trade and other creditors
Short term creditors are measured at the transaction price. Other creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Receipt of donated goods, facilities and services
All donated goods, facilities and services received are recognised within incoming resources and expenditure at an estimate of the value to the charity.
2 Company status
The company is a private company limited by guarantee and consequently does not have share capital.
Page 9
Valley Daffodils Notes to the Accounts
3 Income from donations and legacies
| Fund raising Grants - Unrestricted Grants - Restricted Donations 4 Income from charitable activities Sessions Events Refreshments Memberships 5 Other income 6 Expenditure on raising funds Costs of generating voluntary income Fund raising |
Unrestricted £ 12,107 11,540 - 2,163 25,810 |
Restricted £ - - 10,000 - 10,000 Unrestricted £ 14,131 3,692 1,079 211 19,113 Unrestricted £ 40 40 |
Total 2022 £ 12,107 11,540 10,000 2,163 35,810 Total 2022 £ 14,131 3,692 1,079 211 19,113 Total 2022 £ 40 40 |
|---|---|---|---|
| Unrestricted £ 304 304 |
Total 2022 £ 304 304 |
Page 10
Valley Daffodils Notes to the Accounts
7 Expenditure on charitable activities
| Expenditure on charitable activities Sessions Events Refreshments Governance costs 8 Other expenditure General administrative costs 9 Staff costs No employee received emoluments in excess 10 Movement in funds Restricted funds: Restricted income funds: Lottery for Circle of Friends Total Unrestricted funds: General funds Total funds |
of £60,000. Incoming resources (including other gains/losses) £ 10,000 10,000 44,963 54,963 |
Unrestricted £ 18,817 11,140 1,778 31,735 Unrestricted £ 485 468 2,502 3,455 Resources expended £ |
Total 2022 £ 18,817 11,140 1,778 31,735 Total 2022 £ 485 468 2,502 3,455 Gross transfers £ - - 41,353 41,353 |
At 31 December 2022 £ 10,000 |
|---|---|---|---|---|
| - | ||||
| - (35,494) (35,494) |
||||
| 10,000 | ||||
| 50,822 | ||||
| 60,822 |
Purposes and restrictions in relation to the funds:
Restricted funds: Lottery for Circle of Friends Arts, crafts and hire etc.
Page 11
Valley Daffodils Notes to the Accounts
11 Analysis of net assets between funds
| 11 Analysis of net assets between funds | ||
|---|---|---|
| Net current assets 12 Reconciliation of net debt Cash and cash equivalents Net debt |
Unrestricted funds £ 60,822 60,822 Cash flows £ |
Total £ 60,822 |
| 60,822 | ||
| At 31 December 2022 £ |
||
| 60,822 | 60,822 | |
| 60,822 60,822 |
60,822 | |
| 60,822 |
13 Related party disclosures Controlling party
The company is limited by guarantee and has no share capital; thus no single party controls the company.
Page 12
Valley Daffodils Detailed Statement of Financial Activities
for the period ended 31 December 2022
| Income and endowments from: Donations and legacies Fund raising Grants - Unrestricted Grants - Restricted Donations Charitable activities Sessions Events Refreshments Memberships Other Total income and endowments Expenditure on: Costs of generating donations and legacies Fund raising Total of expenditure on raising funds Charitable activities Sessions Events Refreshments Total of expenditure on charitable activities Other expenditure General administrative costs, including depreciation and amortisation |
Unrestricte d funds 2022 £ 12,107 11,540 - 2,163 25,810 14,131 3,692 1,079 211 19,113 40 40 44,963 304 304 304 18,817 11,140 1,778 31,735 31,735 485 468 953 |
Restricted funds 2022 £ - - 10,000 - 10,000 - - - - - - - 10,000 - - - - - - - - - - - |
Total funds 2022 £ 12,107 11,540 10,000 2,163 |
|---|---|---|---|
| 35,810 | |||
| 14,131 3,692 1,079 211 |
|||
| 19,113 | |||
| 40 | |||
| 40 | |||
| 54,963 304 |
|||
| 304 | |||
| 304 18,817 11,140 1,778 |
|||
| 31,735 | |||
| 31,735 485 468 |
|||
| 953 | |||
Page 13
Valley Daffodils Detailed Statement of Financial Activities
| Valley Daffodils Detailed Statement of Financial Activities |
|||
|---|---|---|---|
| Equipment repairs and maintenance General insurances Postage and couriers Stationery and printing Sundry expenses Total of expenditure of other costs Total expenditure Net gains on investments Net income Transfers between funds Net income before other gains/(losses) Other Gains Net movement in funds Reconciliation of funds: Total funds brought forward Total funds carried forward |
903 886 10 415 288 2,502 3,455 35,494 - 9,469 41,353 50,822 - 50,822 - 50,822 |
- - - - - - - - - 10,000 - 10,000 - 10,000 - 10,000 |
903 886 10 415 288 |
| 2,502 | |||
| 3,455 | |||
| 35,494 - |
|||
| 19,469 41,353 |
|||
| 60,822 - |
|||
| 60,822 | |||
| - | |||
| 60,822 |
Page 14