## **FRIENDS OF ST PETER & ST PAUL, EWHURST** ## **TRUSTEES ANNUAL REPORT January – December 2022** **Registered Charity Number:** 1196479 **Contact:** 2 Larkfield, Ewhurst, Surrey GU6 7QU 01483 268694 secretary.fspsp@gmail.com www.friendsofewhurstchurch.com **Objectives:** To promote the restoration, preservation, repair, maintenance, improvement and beautification of the church building, including, but not limited to, monuments, fittings, fixtures, stained glass, furniture, ornaments and chattels in the church and churchyard belonging to the church. The advancement of the education of the public in the heritage and conservation of the church building and its environment. **Summary of Main Activities in 2022:** **Fund Raising** FSPSP continued to fundraise through involving the local community. **The Easter Market** in April was a huge success, attracting record numbers of stalls and visitors, resulting in our highest profit for this event of over £2000. This was due to many volunteers, the generous donation of many items and the use of a classic bus to transport people. **The Family Fun Day** held in July at Sayers Croft Activity Centre, a new fundraising venture, was another success. Over 1200 people attended, including many families. They enjoyed the facilities and finding out what the FSPSP and Sayers Croft have to offer. The stall holders also had a good day. The overall profit was almost £6000. Local businesses were very generous with their sponsorship to cover the cost of the Centre instructors and we again had many volunteers and the generous donation of many items for the Raffle. FSPSP produced four new designs of **Christmas cards** , based on pictures/photos made by local residents. Card sales raised over £200 and helped us advertise with our logo and website on the back of the cards. FSPSP have also taken part in and received donations from **other village events:** - A Quiz Night in the Village Hall in February which raised £650 being half of the proceeds. - A floral display at the church’s celebration of the Queens Platinum Jubilee. - A stall at the Ewhurst Carnival in July, giving information about FSPSP and asking people to guess the weight of a Horsham Roof Slab, which covers part of the church roof. - The first Pub Quiz at the newly opened Bulls Head in September. We were able to promote ourselves at the Quiz and over 80 people attended. Page 1 of 4 **FRIENDS OF ST PETER & ST PAUL, EWHURST** ## **TRUSTEES ANNUAL REPORT January – December 2022** - A stall at the Village Christmas Market in December, giving information about FSPSP and selling Christmas cards and logo items We have recently purchased a large FSPSP horizontal banner plus a gazebo, to aid our advertising when we take part in fundraising and promotion events. **Visits:** Schools from London have visited the church while based at the Sayers Croft Activity Centre. The schools have tailormade history sessions to suit their needs. Visiting local U3A groups and the village school have also had history sessions, aided by our Ewhurst History Society Trustee. FSPSP has put up special stewarded History displays during Heritage weekends and the Parish Fete. Again, a positive response from all involved. - **Repairs** : In February 2022 we reported storm damage to the Parochial Church Council (PCC) of Ewhurst with Okewood and Forest Green (EOFG), as they held a maintenance fund from a prior Heritage Lottery Grant. Once the money was forthcoming, FSPSP oversaw the repair work to the correct standards. Research work has begun on a submission for a Heritage Lottery Grant to help fund the urgently needed repairs to the south transept roof and upper stonework, plus the stonework on the bell tower. As a result, talks are being held with local schools and youth groups as to how they can become involved in planned drama events linked to the history of the church and the village. All responses have been positive. ## **Contribution made by volunteers** These activities could not have been achieved without our hard-working volunteers, who make it clear that they come because they enjoy meeting people as much as they help support FSPSP. They see the church as the heart of the community and value its history ## **Achievements and Performance** - We raised an additional £32,392 for the charity that will be used towards the repairs and maintenance of the church building. - We identified repair work that needed doing and worked with the PCC to oversee the work. - In addition, we ran events to promote the work of the charity, the history of the church and to explain the restoration work. Page 2 of 4 ## **FRIENDS OF ST PETER & ST PAUL, EWHURST** ## **TRUSTEES ANNUAL REPORT January – December 2022** ## **Financial Review** The accounts for the year have been externally reviewed by a Mr. Neil Doody, chartered accountant and are set out below. ## **ACCOUNTS Jan – Dec 2022** ## **INCOME** ## **Event donations:** G. Harry Quiz Bull’s Head Quiz Village Carnival Flower Festival Less cost of gazebo |**INCOME**|| |---|---| |One-Off Donations
Regular Donations
Gift Aid & VAT refunds
**Total Donations**
Logo Sales & Books
Xmas Cards
Net Event Donations
Family Fun Day
Easter Market
**Total Fund Raising**
**TOTAL INCOME**
**EXPENDITURE**
Admin cost
Bank charges
**TOTAL EXPENDITURE**
Net income
Opening Balance
**Balance in Bank**|£10,987.94
£7,166.82
£5,200.86| ||**£23,355.62**
£52.00
£328.36
£1,037.02
£5,950.68
£2,264.27| ||**£9,632.33**| ||**£32,987.95**
(£522.70)
(£72.96)| ||**(£595.66)**
£32,392.29
£23,290.71| ||**£55,683.00**| ## **NOTES** Average monthly donations £587 The largest part of the one-off donations was a single anonymous donation of £10,000. The next largest was £600 received from the Ellens Green Mission Hall Trust. There was rebate on the VAT for the residual work on the porch in 2021. Gift Aid forms a significant amount of our income. We have been banking with Cashplus since inception but opened an additional account with Barclays in 2022 as Cashplus cannot accept cheques. The policy is to limit the balance at Cashplus to around £25,000 and transfer the remainder to Barclays. These funds are being left to accumulate until the next stage of restoration is started, which will be after we receive more grant funding. The next project is to restore the roof of the south transept Page 3 of 4 FRIENDS OF ST PETER & ST PAUL, EWHURST TRUSTEES ANNUAL REPORT January- December 2022 and rnake further repairs to the upper stonework and to the stonework on the bell tower, for which we r￿ed to raise over £250,(￿), Strurture, Governance and Management The chariiy is governed by its Trust Oeed and is an unincorpofated association. The tnjstees comprise the rertor and a churchwarden as ex-officio mernbers and up to 6 elected rnembers. Trustees serve for a period of 3 years and are appointed by a resolution of the twsiees passed at specml meeting. Related Partles Whereas the objective of the charity is to raise funds for the preservation and repair of the Church Buildir4g, the responsibility for carrying out this work rests with the PCC. wilh whom the charity works very closely. L151 of Trustees Year appointed Mary Jane Harry Chair 2021 Jacqueline Helen Avery Secretary 2021 Clive Anthony Ward Treasurer lex-officio churchwardenl 2021 Janice Margaret Allen 2021 Janet Mary Balchin 2022 Martin Granville Lockwood 2022 There is a vacancy for the Rector as Clare Frances Shepherd has resigned. Mary Jarbe Harry is due to retire this year, but intends to stand for re-election at the AGM on 14th March 2023. Declaratlons The trustees declare that they have approved the trustee< report above. Slgne¢J on behall of Ihe ¢harlty's trustees ?Jty Jane Harry Chair July 4, 2023 Pate4of4 FRIENDS OF ST PEfER & ST PAUL EWHURST REGISTERED CHARITY NUMBER 1196479 INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022 INCOME Donations Books and Logo sales Christmas Cards sales Events- Family fun day Easter Market - Other events Gift Aid and VAT refunds 18155 52 328 5952 2264 1037 5201 32989 EXPENDITURE Administration costs Bank charges 523 73 Excess of income over expenditure 32393 BALANCE SHEET AS AT 31 DECEMBER 2022 Balance at Bank Represented by . General Fund Balance as at l January 2022 Surplus for the Year 55683 23290 32393 55683 I have examined the above Income and Expenditure Account for the Year and the Balance Sheet as at 31 December 2022 from the records maintained by the Treasurer and certify that they are a True and Fair View of the figures Neil B Doody FCA Chartered Accountant Finchampstead Berkshire RG40 4JN 23 February 2023