## **Tiverton Town Band**
**§ Registered Charity No. 1196473**
## Annual General Meeting
Date - 4 March 2024
Time - 19:30
Location - Tiverton Rugby Club
## Agenda
1. Welcome and Introduction
2. Approval of Trustees Report and Financial Report
3. Verbal report from Brian Kelloway as Musical Director
4. Verbal report from Graham Pillivant as Band Master
5. Appointment of officers
- a. Returning on rotation – 2 year appointment
- i. **Bandmaster** nominations received
1. Graham Pillivant
- ii. **Treasurer** nominations received
1. Les Affleck
- b. Resignation
i. **Secretary** – 1 year appointment nomination Jack Hughes
6. Committee members – annual appointment
- a. Nominations
- Essie Attwood
- Jo Hill
- Tina Pillivant
- Royston Potter
- Kate Smith
7. AOB
## **Tiverton Town Band**
Warren Lodge, Canal Hill, Tiverton, EX16 4JQ **www.tivertontownband.org Registered Charity No. 1196473**
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## **Tiverton Town Band**
**Registered Charity No. 1196473**
## **Trustees Annual Report**
_4 March 2024_
In this report we reflect on the activities of Tiverton Town Band during 2023. Specifically this report addresses:
- Our activities during the last year and how they have enabled us to continue to fulfil our Charitable Objectives as defined in our constitution.
- Our plan for the charity in 2024.
The objectives of Tiverton Town Band are to;
- _Provide amenities for promotion of brass band music._
- _Educate the general public in the art of brass band music._
- _Enable musicians of all ages, abilities and ethnic backgrounds to make music together._
We are delighted to report that we have successfully continued to fulfil our Charitable Objectives.
## **In providing amenities for the promotion of brass band music**
Thanks to the cooperation and generosity of Tiverton Rugby Club, we’ve held weekly rehearsals throughout the year. As we have welcomed new members, we have been able to draw from our instrument stock to provide opportunities for new players. We have also supported other ensembles by loaning out from our extensive music library.
In recognition of our work in the local community the All Souls Masonic Lodge provided us with a generous donation of £2,000, this along with other funds has allowed us to invest over £6,000 in improving the Bb flat bass tuba instruments.
## **Entertaining the general public in the art of brass band music**
Over the last year, we have provided an engaging and inclusive programme at a variety of events throughout the county. In particular, high and low lights have been:
- The wettest summer of engagements that any of us can remember, through which the band managed to maintain its’ good spirits.
- At short notice, we put on an excellent concert at St Peter’s Church. This was the first time for many years that we have played in this historic building.
- A moving concert in support of the British Legion Poppy appeal.
## **Tiverton Town Band**
Warren Lodge, Canal Hill, Tiverton, EX16 4JQ
**www.tivertontownband.org**
**Registered Charity No. 1196473**
- An exceptional Christmas programme with 14 engagements including the lively Uffculme Light switch on and Carol service at St Paul’s with over 300 in attendance.
## **Enabling musicians of all ages, abilities and ethnic backgrounds to make music together**
We have maintained a regular weekly programme of rehearsals under the leadership of Brian Kelloway, Mike Kempster, Graham Pillivant and Colin Dance. Brian’s expertise and experience in developing the capabilities of players of all standards is evident. We have been exceptionally fortunate to have such a talented and committed musical leadership team working under Brian’s direction.
We also appreciate all of the band members, friends, families and acquaintances who have provided support in many ways; fundraising at car boot sales, collecting donations, preparing publicity material, carrying equipment to venues, sorting out music, tidying our storage areas and setting up for rehearsals. It has been a feature of the year that many members of the band have taken on these tasks.
## **How we approach 2024**
At the beginning of 2023 our priorities were to:
- Welcome Brian Kelloway as our Musical Director.
- Extend our public performances following the restrictions of the Covid years.
- Invest in improving the Bb Flat tubas.
- Prepare for a new uniform to be acquired in 2024.
We are extremely happy to report that we have achieved each of these objectives. Together we have been able to make progress with the new uniforms comprising individually tailored waistcoats that will soon be complete.
Our financial situation is set out in the attached report and shows us to be in a satisfactory position and able to anticipate a development expenditure of £1300 based on current activities. This is at the lower end of the range of ambitions that the trustees consider achievable. More ambitiously we would like extend our capacity to introduce others, young and old to share our enjoyment and satisfaction in playing brass instruments.
In 2024, our priorities are to;
- Continue to upgrade uniforms.
- Explore further learning and training opportunities.
- Introduce further contemporary popular music to our repertoire.
- Invest in instruments as needed.
We look forward to another fulfilling year.
## **Tiverton Town Band**
Warren Lodge, Canal Hill, Tiverton, EX16 4JQ
**www.tivertontownband.org Registered Charity No. 1196473**
Roger Stickland - On behalf of the Trustees
iverton Town Band
Wairen Lodge, Canal Hill. Tiverton, EXI 6 4JQ
ww.tivertontownband.org
Registered Charity No. 1196473
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## **Tiverton Town Band**
**Registered Charity No. 1196473**
## **Financial Report at Year End 2023**
_4 March 2024_
## **Position at the year end**
The cash accounts for 2023 are summarised below, showing that in the year the cash balance reduced from £11,709.47 to £8,024.67, which is as expected due our planned expenditure on Bb Tuba purchase and refurbishment.
## **Tiverton Town Band**
Warren Lodge, Canal Hill, Tiverton, EX16 4JQ
**www.tivertontownband.org**
**Registered Charity No. 1196473**
## **Some notes of further explanation**
1. Due to the way we have recorded income from engagements and fundraising, particularly during December the two categories should be viewed together.
2. The income for this year includes a donation of £2,000 from the All Saints Masonic Lodge in recognition of our contribution to community activities in Tiverton and Mid Devon.
3. At the year end we are yet to receive and have commitments for:
|**Income**|_£_|**Expenditure**|_£_|
|---|---|---|---|
|Grant from Tiverton Town
Council|1000|Musical Leadership costs|500|
|Payment from Mole Valley|?|Uniforms est|2500|
|||Donation to MND charity|145|
## **Budget for 2024**
We estimate that our income for next year will be close to £6,000 based on roughly three equal parts of subscriptions, engagements and fundraising, and sponsorships. We plan to deliver three concerts in the year, two of which will be in the support of other charities and it is possible that the third will enable us to raise additional funds to assist in furthering our charitable aims.
This will allow us to cover the projected expenditure of the band and allow some funds for development activities. If we stay at our target reserve level of around £5,000, we are recommending that we set aside £1300 for development such as instrument purchase. If we raise additional funds during the year this figure may be increased. But it is useful to note that most of our fundraising takes place in December which makes this difficult to forecast.
Les Affleck
Treasurer
Tiverton Town Band
## **Tiverton Town Band**
Warren Lodge, Canal Hill, Tiverton, EX16 4JQ
**www.tivertontownband.org**
**Registered Charity No. 1196473**