Tiverton Town Band Trustees Report to Annual General Meeting - 27[th] February 2023
In this report we reflect on the activities of Tiverton Town Band during 2022. Specifically commenting on:
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Our fulfilment of the Charitable Objectives as set out in the constitution.
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Highlights of the year
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How we approach 2023
It is pleasing to report that we have continued to fulfil our Charitable objectives.
In providing amenities for the promotion of brass band music
Thanks to the cooperation and generosity of the Tiverton Rugby Club we have been able to hold weekly rehearsals throughout the year. In welcoming new members, we have been able to draw from our instrument stock to provide opportunities for new players. We have supported other ensembles by loaning out from our extensive music library.
Entertaining the general public in the art of brass band music
Feedback from concerts and playouts: “I didn’t realize that Brass Bands could play such a wider range of music” (Brass for Ukraine concert); “You created a memorable event to rival others..” (Concert for Remembrance), “Created a lively and fun atmosphere – more please” (Ompah music in the Pannier Market); “Great, can we book you for next year” (Christmas playouts).
The band can take great satisfaction from the high standards of performance it has demonstrated during the year. It is also pleasing to note the enjoyment that band members felt throughout the many performances during the run up to Christmas.
Enabling musicians of all ages, abilities and ethnic background to make music together…
As one new member commented to another prospective member “If you want to rediscover the joy of playing music you have joined the right band….” Thanks to the talents of our Musical Leadership during the year we have been a band that has welcomed players of widely ranging ability and experience. During the year when our musical leadership team has seen many changes; Mike Kempster until August, Andy Harris through to November and our Bandmaster Graham Pillivant, filling gaps and leading us through the Christmas period. We have benefitted from their common focus on encouragement rather than criticism.
Highlights of the year
Following the difficult years of Covid lock downs and other precautions it has been very satisfying to see the Band recover and grow stronger in many aspects than before 2020.
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We have built stronger links with other bands, coming together for the “Brass for Ukraine” concert in aid of the Disasters Emergency Committee appeal and demonstrating to a new audience what brass bands are capable of.
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We have welcomed eight new players to the band.
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We have built links with other organisations (local Rotary Clubs and British Legion) in launching and publicising concerts.
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We have raised over £4,000 for charities and help others through at fetes and other events.
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Our players have supported other bands and benefitted from participation in training workshops and other events.
A number of players have for a variety of reasons stepped down from the band and we acknowledge their contributions over many years. We said au revoir to Mike (Kempster), Amanda, Aduka and Meski as they move to Egypt. Sadly, we also said our final farewell to the much loved Professor Mike Fowler who had brought so much fun and energy to the band over the last seven years.
How we approach 2023
The Band had a strong finish to 2022 and has already grown stronger in 2023 as we have enjoyed the Musical Direction of Brian Kelloway. He has built on the foundations laid by Mike Kempster and Andy Harris and we look forward with excitement and anticipation.
It is our intention to continue to focus on providing enjoyment through performance of appealing music with special qualities that a Brass Band can provide. This grows from an enjoyable and supportive rehearsal environment which as Trustees we are committed to maintain.
riverton Town Band Treasurerfs Report to Trustees for Financial Year 2022 l. The overall financial situation of the band is satisfartory. With a small increase in funds during the year. A financial summary is appended. Income for the year Expenditure for the year Increase in funds Closing Balance of Funds 6.896.66 6 174.74 728.92 2. The income for the year is due to income in November and December of £4019.52 which is 58% of the total for the year. £l,IK)O of these receipts were the discretionary grant from Tiverton Town Council. Subscriptions of £1,130 represent 16 % of the total income. 3. The largest expenditure categories are= Expenses for Musical Leadership, Insurance and membership subscriptions, and administration costs; which combine to £4.120.58 repfesenting 67% of the expenditure. 4. Closing year balances at Barclays and in the Treasurer Petty Cash have been confirmed by the Chair and reconciled with the accounting records. The Band has no other accounts. 5. For some years the band has held some designated funds- originally given for the Training Band and it is recommended that these are used for a specific purpose- such as uniforms required following the combination of the training and Senior band5. 6. Every year has unusual features and we can anticipate that in 2023 we can experience additional costs for musical leadership due to having appointed an MD and it is likely that the contribution to the Rugby Club for the use of the function room will return to pre- Covid levels. These factors will increase expenditure by £1.(. 7. Accounts this year have been prepared on an income and expenditure basis using the Data Developments Accounting package. This is a more complex package than we require and needs some appreciation of accounting methods to use. To simplify future record keeping it is intended to move to a receipts and payments basis and maintain records on Excel spreadsheets. 8. As Tiverton Town Band is a registered charity with a turnover of under £25,C(10 it is the responsibilFty of the trustees to approve the accounts. Treasurer Chair ¢wlSL, ( Bandmaster Secretary
rNerton Band Flnandal Summaryfor 2022 Income: Engagements Fund Ralsln8 and Collections Membership Subscriptions sponlship and Grants Donations- general Car Boot Sales 1.872.75 2.394.91 1.130.(K) I.)0.(M) loo.j 399.(K) 6896.66 Total Income ExpendIra. Engagement Expenses Contestin8 Expenses Music Unlfornis Expenses for Muslcal Leadershlp Insurance and 5ub5criptions Rental room and storage Gifts and Trfbutes Donations Admlnlstratlon Band Soclals 220.08 214.39 194.97 2.130.00 1,068.82 750.00 170.00 450.00 921.76 43.22 6.167.74 Tol•l Expendlture Balan¢¢ 5h••t Increase in funds Funds at start of year 728.92 10,430.55 Funds at end of y•ar Unrestrlcted Oesl8nated 10,849.47 310.00 Totsl Funds 8arclJys Community Account Treasurer Petty Cash Current Assets Accounts Payable at year end 11,690.89 18.58 11,709.47 550.