## **Trustees’ Annual Report for the period**
## **From 1 Jan 2024 Period start date to 31 Dec 2024 Period end date**
## **Charity name: Plymouth Mayflower Specials**
## **Charity registration number: 1196439**
## **Objectives and Activities**
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SORP reference
Summary of the purposes of Para 1.17 To promote social inclusion for the public benefit by
the charity as set out in its working with people in the City of Plymouth and
governing document surrounding areas who are socially excluded on the
grounds of their intellectual disability, to relieve the needs
of such people and assist them to integrate into society, in
particular by:
1. Providing or assisting in providing sports and
recreational facilities for people with intellectual disabilities
and to organise, support and promote Olympic style games
events and competitions for such people and to encourage
them to participate in sporting activities at all levels to
assist in their integration into society and to improve their
quality of life, their self-esteem. Health, and mental
wellbeing, and
2. Raising public awareness of the issues affecting people
with intellectual disabilities (and their families) both
generally and in relation to their social exclusion.
Summary of the main Para 1.17 and People with Intellectual Disabilities are at risk of exclusion
1.19
activities in relation to those from mainstream society and from opportunities of
purposes for the public employment, ill health, lack of friendship and not achieving
benefit, in particular, the their potential or developing confidence in themselves.
activities, projects or services Plymouth Mayflower Specials uses activity and sport as
identified in the accounts. the platform to give young people and adults with an
Intellectual Disability the opportunity to achieve their
personal best in an inclusive, supportive and safe
environment which encourages every individual to become
more self-confident, while improving their fitness, health &
wellbeing, and promoting inclusion in wider society at the
same time.
Plymouth Mayflower Specials is committed to increasing
the availability of our programmes and competitions, with
the ultimate aim of ensuring anyone in the Plymouth area
with an Intellectual Disability has the opportunity to take
part in activities or sport and all the benefits this brings,
both for themselves and for the public benefit.
Statement confirming Para 1.18 The trustees, to the best of their ability, have had regard to
whether the trustees have the Charity Commission guidance on public benefit in all
had regard to the guidance the various activities carried out by the charity.
issued by the Charity
Commission on public
benefit
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**Additional information (optional)**
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## You may choose to include further statements where relevant about:
SORP reference
|You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:|You may choose to include further statements where relevant about:|
|---|---|---|
|SORP reference|||
|Policy on grant making|Para 1.38|The charity does not make grants, but consideration
may be given by the trustees to assisting beneficiaries
who are experiencing financial hardship at any given
time.|
|Policy on social investment
including program related
investment|Para 1.38|Not applicable|
|Contribution made by
volunteers|Para 1.38|The charity was founded by volunteers, is run by
volunteers and could not exist without the dedication
and hard work of its volunteers, both regular and
occasional. It is indicative of the value placed on the
contribution made by volunteers that the charity now
has two trustees who began their journey with the
charity as members of the University of Plymouth
student led volunteering scheme.|
## **Achievements and Performance**
||Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have instituted a constitutional change to a
Foundation Charity which will enable greater efficiency
in the strategic running of the charity. The charity has
further increased participation in sport and activity for
people with Intellectual Disabilities (ID) by widening the
range of competitions available to them, and through
partnerships with several other organisations that
support people with ID.
In February we had a visit from the Prime Minister Rishi
Sunack which we hope the PR from his visit will help the
charity to increase the diversity of our membership and
ensure every person with ID in the Plymouth area has
access to our programme and have engaged with local
higher education providers who will use our activities as
practical training for their students and provide
opportunities for the charity to increase the impact of its
social media output.
The charity continues to empower every associate
member to fulfil their potential, both sporting and
personal, by listening to them and in setting sports and
activity goals that are right for them. Associate
members are also now involved directly in the running
of the charity by having an associate member on the
board of trustees and forming a fundraising committee,
chaired by a Trustee and linked with the operational
group tasked with overseeing the charity’s weekly
sports club activities. This all results in improving their
health, wellbeing and employability skills which benefits
both our associate members and society in general.
We provide clear pathways for all sports and all ability
levels and provide better access to coach training and
qualifications. We continue to place associate members
at the heart of what we do by involving our associate
members in our decision making processes.|
|---|---|---|---|
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## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41|Our objectives during 2024 have not changed since
2023. The constitution change to a Foundation Charity
has been done to consolidate the work done in previous
years and strengthen the foundations on which the
charity can grow in future years, and to add new
pathways towards integration into society both for the
benefit of our associate members and for the public
benefit. The trustees consider that these objectives
have been met and are determined to continue
improving the charity and its governance mechanisms.
Plymouth Sound is now a National Marine Park and the
charity has partnered with local organisations to provide
the opportunity to learn sailing and kayak for any of our
associate members who wish to partake. This project
has been achieved with a grant from Sport England.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|We have received a grant from Sport England in 2024
for sailing and kayaking. The fundraising events we
have held have been successful which bodes well for
the coming year and points to growing interest in our
aims for the growth of the charity and its work with
Plymouth’s intellectual disability community.|
|Investment performance
against objectives|Para 1.41|Not applicable as the charity currently has no
investments, although some of the restricted funds held
by the charity is held in business savings accounts to
earn some interest rather than lying dormant for most of
the year as it may only be used to finance the charity’s
annual Mayflower Games, held each summer.|
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## **Financial Review**
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Review of the charity’s Para 1.21 An objective of the trustees over the past two years has
financial position at the end been to achieve financial stability. Despite the ongoing
of the period economic uncertainty brought about by Covid-19 and
wars in Ukraine and the middle east, which is still
affecting the ability of individuals to donate as freely to
charities, this has largely been achieved.
Statement explaining the Para 1.22 The reserves policy, which is reviewed annually,
policy for holding reserves requires that reserves are held equal to the known and
stating why they are held predicted expenditure on the operations of the charity
for one year. This gives the certainty that basic
operations can and will continue to help our
beneficiaries regardless of the current financial climate,
while the charity continues to build relationships with the
commercial enterprises that have supported and
continue to support our work.
Amount of reserves held Para 1.22 As of 31 December 2024, the charity held an
unrestricted funds balance of £23,206 which, based on
the budget for 2025, should support operations of the
charity for one year with minimal income or none, in
accordance with the reserves policy, most recently
reviewed in November 2024.
Reasons for holding zero Para 1.22 Not applicable
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 The trustees continue to have no uncertainties about
uncertainties about the the charity continuing as a going concern.
charity continuing as a going
concern
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## **Additional information (optional)** You may choose to include further statements where relevant about:
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity is funded by associate member
subscriptions, various fundraising events through the
year, sport and activity-related grant funding and
commercial sponsorship|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|It was planned to develop and introduce an investment
policy during 2024 but due to several changes in the
make-up of the board of trustees, this has been
postponed until later in 2025.|
|A description of the principal
risks facing the charity|Para 1.46|A resurgence of the Covid-19 pandemic and changes in
bank charges would further affect our income and make
it even more difficult to realise our plans to expand our
reach and offer regular competitions and social events
for our associate members.|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Foundation Constitution|
|How is the charity
constituted?|Para 1.25|Charitable Incorporated Organisation|
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(e.g unincorporated
association, CIO)
Trustee selection methods Para 1.25 The board of YMCA Plymouth is empowered to appoint
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|(e.g unincorporated
association, CIO)|(e.g unincorporated
association, CIO)|(e.g unincorporated
association, CIO)|
|---|---|---|
|Trustee selection methods|Para 1.25|The board of YMCA Plymouth is empowered to appoint|
|including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees||one trustee to the charity for a 3-year term. All other
trustees are appointed by the current board of trustees
for a three year term and may only serve for three
consecutive terms, at which time they must stand down,
but may be re-appointed after an interval of at least 3
years.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|**Reference and Administrative details**|**Reference and Administrative details**|
|---|---|
|Charity name
Plymouth Mayflower Specials||
|Other name the charity uses
PMS||
|Registered charity number
1196439||
|Charity’s principal address
YMCA, Honicknowle Lane, Plymouth PL5 3NG||
|||
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for whole
Trustee name Office (if any) entitled to appoint trustee (if
year
any)
1 A R Stockdale
2 M J Stockdale
3 J A Lee-Hansen
4 T Lavis YMCA Plymouth
5 I K Bamforth Safeguarding Officer
6 S E Dann
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7 L M Fergusson Treasurer 1 Jan – 2 Sep 2024
8 J K Carter Secretary 1 Jan – 6 Sep 2024
9 M J Tozer 1 Jan – 31 Oct 2024
10 K Busfield
11 C Baer 11 Nov – 31 Dec 2024
12 Z Sayers Secretary 11 Nov – 31 Dec 2024
13 J L Mercer Chair of Trustees 11 Nov – 31 Dec 2024
14
15
16
17
18
19
20
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– Corporate trustees names of the directors at the date the report was approved
**Director name** N/A
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for whole year
None
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## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|None|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Type of**|**Name**|**Address**|
|---|---|---|
|**adviser**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
|None|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
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## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signed** **on behalf of**|**the charity’s trustees**||
|---|---|---|
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Johnny Mercer||
||John Mercer|A R Stockdale|
||Chairman|Trustee|
|||1 September 2025|
||2/9/25|1 September 2025|
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##
|||||Unrestrioted
funds|Restrioted
funds|Endowment
funds|Totalfunds|Last year|
|---|---|---|---|---|---|---|---|---|
|||||to thenearestE|to the nea.estE|to the nee.este|to thenearest e|tolheneareste|
|A1 Recei|||||||||
|Donetions andgifts||||2,475|1,100||3,575|3,901|
|Grahts|||||15,000||15,000||
|Compctitioncntry|t..s|||468|395||863|245|
|Non-sport event entry fees||||230|||230||
|Fundraising events||||4,',|4',1|||4,141|2,753|
|Mcmbarsubsoriptions||||6,6'12|||6,612|4,971|
|Merohandise sales||||145|||145|951|
|Refunds received||||361|||36'l|116|
|Errorcorrcctions||||158|||158|324|
|Deposit error|||||||||
|Cardnetrcociptslatcr passed on||||25||||595|
|Training fees received||||662||||755|
|Bankinterest|||||1,233||'1,233|536|
|GiltAid||||105|||105||
|u|ross ncome|||15,382|17,728||33,110|15,479|
|A2Asset and investment sales,(seetable)|||||||||
|||u|to||||||
||Total|receipts||15,382|17,728||33,110|'t5,479|
|A3Pa
ents|||||||||
|||||657|||657|636|
|Charity set-up cosls||||||||1,000|
|||||750|||750|420|
|Goods for resale||||280|||2AO|592|
|Costsoffundrarsing|events|||'1,4'15|||'1,415|647|
|CostsofI\,4ayflowerGames|||||3,'t79||3,179|4,447|
|CostsofotherPI!4S|sports events|||245|196||441||
|Volunteer/Memberuniforms|||||||||
|Refunds given (SOPD Cardnet||Jan)||25|||25|645|
|Printing||||||||'122|
|Governance costs||||50|||50|50|
|Bankcharges|||||||I|16|
|Travecosis||||227|||227|43|
|Costsofnon-sporls|events|||738||||387|
|DBSFees||||||||50|
|DevonFACosts||||216|||2'16|214|
|Volunteertrarning||||120|||'120|85|
|I\,4embershipfees||||||||'10|
|Error corrections||||'158|||158|384|
|Equipment||||77|135||2'12||
|[,4edals &trophies||||134|||134||
|l\rlayllower onthe Water project|||||2,700||2,700||
|Fair entryfees||||45|||45||
|Stationery (including|prrnterconsumables)||||||||
|||||256|||256||
|Postage||||30|||30||
|Training Expenses|||||||5||
|Sundries||||32|||||
||sub||total|5,467|6,209||11,677|9,781|
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