## **YOUNG MEDWAY**
**ANNUAL REPORT AND STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31ST OF MARCH 2025**
Independent Examiners Ltd The Grain Store Hills Barns Appledram Lane South Chichester, West Sussex PO20 7EG
## **YOUNG MEDWAY**
## **CONTENTS**
Page 3 Legal and Administrative Information Page 4 to 5 Trustees' Report Pages 6 Independent Examiner's Report on the accounts Page 7 Statement of Receipts and Payments Page 8 Statement of Assets and Liabilities Pages 9 to 10 Notes to the Accounts
2
## **YOUNG MEDWAY**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
**CHARITY NUMBER** 1196375 **START OF FINANCIAL YEAR** 1st April 2024 **END OF FINANCIAL YEAR** 31st March 2025 **TRUSTEES SERVING DURING AND** B W Cooper **AFTER THE YEAR ENDING 31ST** P V Martin **MARCH 2025** Cllr A Price J Williams - Resigned on 09.07.24 E Horner- Resigned on 17.04.24 K Self Cllr M W E Jones K-L Bottiglieri K Scott - Appointed on 03.04.24 C Gilhooly - Appointed on 03.04.24 Cllr Jim Gilbourne - Appointed on 12.03.2024 **GOVERNING DOCUMENT** CIO Foundation - registered on 02.11.2021
**OBJECTS** 1. TO PROMOTE THE EFFICIENCY AND EFFECTIVENESS OF CHARITIES PROVIDING SERVICES FOR CHILDREN OR YOUNG PEOPLE BY PROVIDING SUPPORT, ADVICE, TRAINING AND OTHER ASSISTANCE. 2. TO PROMOTE THE EFFECTIVE USE OF RESOURCES FOR CHARITABLE PURPOSES BY CHARITABLE AND NON-CHARITABLE BODIES WORKING WITH CHILDREN AND YOUNG PEOPLE BY PROVIDING ADVICE, SERVICES AND CONSULTATIONS. 3. TO ADVANCE IN LIFE AND RELIEVE THE NEEDS OF CHILDREN AND YOUNG PEOPLE THROUGH MAKING GRANTS TO ORGANISATIONS THAT DO ANY OR ALL OF THE FOLLOWING: • THE PROVISION OF RECREATIONAL AND LEISURE TIME ACTIVITIES PROVIDED IN THE INTEREST OF SOCIAL WELFARE, DESIGNED TO IMPROVE THEIR CONDITIONS OF LIFE; • PROVIDING SUPPORT AND ACTIVITIES WHICH DEVELOP THEIR SKILLS, CAPACITIES AND CAPABILITIES TO ENABLE THEM TO PARTICIPATE IN SOCIETY AS MATURE AND RESPONSIBLE INDIVIDUALS.
**BANKING** CAF Bank Ltd 25 Kings Hills Avenue Kings Hill, West Malling, Kent ME19 4JQ
**REGISTERED ADDRESS** Young Medway c/o Medway Youth Service Medway Council Gun Wharf Dock Road Chatham ME4 4TR **INDEPENDENT EXAMINER** Z Derbak Independent Examiners Ltd The Grain Store Hills Barns Appledram Lane South Chichester, West Sussex PO20 7EG
3
**YOUNG MEDWAY**
## **TRUSTEES' REPORT**
## **FOR THE YEAR ENDED 31ST MARCH 2025**
## **OBJECTIVES AND ACHIEVEMENTS**
1. To promote the efficiency and effectiveness of charities providing services for children or young people by providing support, advice, training and other assistance
2. To promote the effective use of resources for charitable purposes by charitable and non-charitable bodies working with children and young people by providing advice, services and consultations.
3. To advance in life and relieve the needs of children and young people through making grants to organisations that do any or all of the following:
• the provision of recreational and leisure time activities provided in the interest of social welfare, designed to improve their conditions of life; • providing support and activities which develop their skills, capacities and capabilities to enable them to participate in society as mature and responsible individuals.
In this third year of operation Young Medway continued to develop its partnership with the Young People’s Foundation Trust and Medway Council. Key activities included the delivery three networking sessions and two training opportunities for members. This work was facilitated by funding from the Young People’s Foundation Trust which enabled the commissioning of Young Ealing Foundation to provide some administrative and consultancy support to help organise the offer to members. Networking sessions were well attended and received by member organisations. The two training sessions were well received but had lower attendance and this part of the program is under review. Young Medway has also partnered with Medway Council to copromote spaces on its monthly training for volunteers in member organisation. This began in January and sessions have been well received.
Throughout this year trustees have operated in accordance with the guidance from the Charity Commission, focussing their work on the public benefit.
## **ACHIEVEMENTS AND PERFORMANCE**
During 2024-25 Young Medway achieved various goals, including:
- •Delivering a program of activities to support members
- •Further developing online content including funding support and guidance.
## **FINANCIAL REVIEW AND RESERVES POLICY**
By the 31st March of 2025 Young Medway held £45,502 in its accounts with the Charities Aid Foundation Bank. £34,857 of this was restricted fund, from which £30,337 was held on behalf of youth projects previously administered by Woodlands Youth Centre, Strood Youth Centre, Woodies Youth Centre and Parkwood Youth Centre. These legacy funds were donated to Young Medway at its formation as the previous charities closed in 2021/22.
In addition, it held £15,165 associated with the direct activity of Young Medway. These include Restricted Funds of £3,085 remaining of the 23/24 £10,000 grant from the Colyer Fergusson Charitable Trust and £1,434 from the Young People’s Foundation Trust. Both of these relate to support costs and developing Young Medway’s membership offer. Young Medway gratefully received a significant donation of £3,198 from the Mayor of Medway in September 2024 who had fund raised for Young Medway as one of their chosen charities of their 2023/24 Mayoral Year.
All spending has remained within the boundaries of available funds.
Young Medway aims to hold three months of unrestricted funds. As a newly formed organisation the Trustees keep this policy under review. Young Medway is holding historical restricted funds totalling £30,337 on behalf of four youth centres in Medway. This has arisen after the winding down of the four small local charities in 2021/22 that held the funds connected to each youth centre. Each were struggling to recruit enough active local management committee members to keep them viable as stand alone committees. The remaining funds are restricted to being spent for the benefit of young people who attend those youth centres. Young Medway, in conjunction with local young people, will be spending down these funds over the next two years. Young Medway have a process in place, that is available on request for agreeing to hold further funds, which must be approved by the Chair and Treasurer.
There are no specific concerns or reasons for the charity to not be able to continue to run in its current format. However, the charity is seeking core funds to be able employ staff and further develop its business.
4
##
##
##
|Structure,
Governance
and|Structure,
Governance
and|nianagement|nianagement|nianagement|||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Young Medway|is a Charitably
|Incorporated||||Organisation||||or CIO.|||||||||||||||||
|The trustee
|board
is made
|up|as described||||by|the||below||section|||of|the constitution:|||||||||||
|(3) Number
|of charity
trustees||||||||||||||||||||||||||
|(a) There should be:|||||||||||||||||||||||||||
|Not less than|3 nor more than|12 elected|||trustees;||||||||||||||||||||||
|1 ex officio trustee;
and|||||||||||||||||||||||||||
|Not less than|2 nor more than|4|||||||||||||||||||||||||
|nominated
trustees.|||||||||||||||||||||||||||
|(b) There must|be at least three||charity||trustees.
|||If|the|number||falls||below||this minimum,
|||the|remaining|trustee
|or trustees
|may|act only||to|
|call a meeting
|of the charity
trustees,
|||or|appoint||a|new||charity
||trustee.|||||||||||||||
|(c) The maximum
number
of||charity
trustees||||that||can||be appointed||||is as||provided|in sub-clause|||(a) of this clause.||No trustee|appointment||||
|may be made|in excess
of these||provisions.||||||||||||||||||||||||
|Trustee
selection
is detailed|||in the|below|||section|||of the||constitution:|||||||||||||||
|Appointment|of charity
trustees||||||||||||||||||||||||||
|(1 ) Appointed|charity
trustees||||||||||||||||||||||||||
|(a) Apart from|the first charity||||||||||||||||||||||||||
|trustees,
every|appointed
trustee||must|be appointed|||||for a term|||of|three||years by||a|resolution||passed at a properly||convened|meeting
||of|the|
|charity
trustees.|||||||||||||||||||||||||||
|(b) In selecting|individuals
for|appointment||||as|appointed|||charity||trustees,||||the charity||trustees
||must have regard||to the skills,|knowledge||||
|and experience|needed for the|effective|||administration|||||of the CIO.|||||||||||||||||
|(2) Ex officio|charity
trustee||||||||||||||||||||||||||
|The Portfolio
holder
for Medway|||Childrenas||Services||||will|either
|serve||as||or|nominate||an ex-officio||trustee|for the time being ("the|||office|||
|holder")
shall|automatically,
by virtue
|||of|holding||that||office ("ex|||officio"),||||be a charity||trustee.|||||||||
|If unwilling
to|act as a charity
|trustee,
||the||office||holder||may:|||||||||||||||||
|(a) before
accepting
appointment|||as a|charity|||trustee,|||give notice|||in|writing||to the|trustees
||of|their unwillingness
||to act in that capacity;||||or|
|(b) after
accepting
appointment|||as a charity
|||trustee,|||resign under
||||the provisions
||||contained
||in|clause 15|(Retirement|and removal||of charity|||
|trustees).
The|office of ex officio||charity||trustee||will||then remain|||vacant|||until the||office holder
|||ceases to|hold office.||||||
##
## **INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS**
Report to the trustees/members of Young Medway on the accounts for the year ended 31st March 2025 set out on pages 7 to 10.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The charity's trustees consider that an audit is not required for this year (under section 144 (2) of the Charities Act 2011) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts (under section 145 of the 2011 Act),
- to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act), and
- to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER'S STATEMENT**
My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the organisation and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **INDEPENDENT EXAMINER'S STATEMENT**
In the course of my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in, any material respect, the trustees have not met the requirements to ensure that:
- proper accounting records are kept (in accordance with section 130 of the Act); and
- accounts are prepared which agree with the accounting records and comply with the accounting requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Zita Derbak MAAT AATQB Independent Examiners Ltd The Grain Store Sign: Hills Barns Appledram Lane South Chichester, West Sussex PO20 7EG Date: 15.10.2025
6
## **YOUNG MEDWAY**
## **STATEMENT OF RECEIPTS AND PAYMENTS FOR THE YEAR ENDED 31ST MARCH 2025**
|Notes
**RECEIPTS :**
Voluntary Receipts
2
**TOTAL RECEIPTS**
**PAYMENTS :**
Costs of Charitable Activities
3a
Governance Costs
3b
**TOTAL PAYMENTS**
**NET INCOMING/(OUTGOING) RESOURCES**
Transfer between funds
Cash funds last year end
**Cash funds this year end**|Unrestricted
Designated
Restricted
**Total**
**Total**
Funds
Funds
Funds
**2024/25**
**2023/24**
£
£
£
**£**
**£**
6,447
3,198
12,938
22,583
40,685
**6,447**
**3,198**
**12,938**
**22,583**
**40,685**
173
3,688
61,494
65,355
15,797
-
-
1,260
1,260
1,320
**173**
**3,688**
**62,754**
**66,615**
**17,117**
**6,274**
**-490**
**-49,816**
**-44,032**
**88,522**
-
-
-
-
-
4,371
490
84,673
89,534
88,522
**10,645**
**-**
**34,857**
**45,502**
**89,534**|
|---|---|
The notes on pages 9 to 10 form part of these accounts.
All operations are continuing operations.
7
##
##
|||||||Unrestricted|Designated|Restricted|31-Mar-25|31-Mar-24|
|---|---|---|---|---|---|---|---|---|---|---|
||||||Notes|Fu nd|Fund|Funds|Total|Total|
|||||||E|E||E||
|ASSETS|||||||||||
|Cash Funds:|||||||||||
|General|Account|||||2,358|||2,358|1,839|
|Savings|Account|||||8,287||34,857|43,144|87,695|
|||||||10,645||34,857|45,502|89,534|
|Assets
|retained
||for the Charity's|own use:|||||||
|Equipment|||||||||||
|Amount
|due|to the|charity||||||||
|LIABILITIES|||||||||||
|Independent
||Examiners
Fee||||720|||720|1,320|
|||||||720|||720|1,320|
##
## **YOUNG MEDWAY**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2025**
## **1. BASIS OF ACCOUNTING**
The accounts have been prepared under the “Receipts and Payments” basis as prescribed by the Charity Commissioners, and they meet the appropriate legal requirements.
|**2. RECEIPTS**
Notes
Charitable activities
5
Donations and legacies
5
Other Income
5
Services
4, 5
Miscellaneous Income
Interest
**3. PAYMENTS**
Notes
**a) Costs of Charitable Activities**
Equipment and Supplies
5
Insurances
4, 5
Maintenance
5
Meals and entertainment
4, 5
Office/General Administrative Expenses
4, 5
Other Professional Services
4, 5
Rent / Room Hire
5
Training
5
Travel and Accommodation
5
Activities
5
Computer Cost
5
Printing, Postage and Stationery
5
Other Expenditure
4, 5
Advertising
5
Phone Cost
5
Interest Payable
Cash bill payments
5
**b) Governance Costs**
Independent Examination
5|Unrestricted
Designated
Restricted
**Total**
**Total**
Funds
Funds
Funds
**2024/25**
**2023/24**
£
£
£
**£**
**£**
-
-
2,876
2,876
-
-
-
6,196
6,196
29,470
2,040
-
231
2,271
446
-
3,198
3,635
6,833
7,830
2,994
-
-
2,994
1,331
1,413
-
-
1,413
1,608
**6,447**
**3,198**
**12,938**
**22,583**
**40,685**
Unrestricted
Designated
Restricted
**Total**
**Total**
Funds
Funds
Funds
**2024/25**
**2023/24**
£
£
£
**£**
**£**
-
-
34,145
34,145
27,554
-
119
8
127
96
-
-
3,764
3,764
-
-
199
1,306
1,505
415
-
57
5,113
5,170
827
110
319
2,216
2,645
3,646
-
-
614
614
375
-
-
3,942
3,942
2,610
-
-
354
354
-
-
-
6,225
6,225
2,574
10
-
259
269
126
-
-
162
162
38
48
2,994
2,040
5,082
92
-
-
938
938
-
-
-
210
210
-
5
-
-
5
-
-
-
198
198
-
**173**
**3,688**
**61,494**
**65,355**
**38,353**
-
-
1,260
1,260
1,320
**-**
**-**
**1,260**
**1,260**
**1,320**|
|---|---|
9
## **YOUNG MEDWAY**
## **NOTES TO THE ACCOUNTS (continued) FOR THE YEAR ENDED 31ST MARCH 2025**
|**4. DESIGNATED FUNDS**
**Current year**
Young Medway General
**Previous year**
Young Medway General
**5. RESTRICTED FUNDS**
**Current year**
Parkwood Youth Service
Strood Youth Service
Woodlands Youth Service
WREC Youth Service
Young Medway (KCF & YPFT)|Cash funds at
Receipts
Payments
Transfer
Cash funds at
01st Apr 2024
31st Mar 2025
£
£
£
£
£
490
3,198
-3,688
**-**
**-**
**490**
**3,198**
**-3,688**
**-**
**-**
Cash funds at
Receipts
Payments
Transfer
Cash funds at
01st Apr 2023
31st Mar 2024
£
£
£
£
£
**-**
**-**
-1,470
1,960
490
**-**
**-**
**-1,470**
**1,960**
**490**
Cash funds at
Receipts
Payments
Transfer
Cash funds at
01st Apr 2024
31st Mar 2025
£
£
£
£
£
17,445
1,101
-6,353
**-**
12,193
14,011
10,362
-16,433
**-**
7,940
7,524
1,475
-5,996
**-**
3,003
29,080
-
-21,879
**-**
7,201
16,613
-
-12,093
**-**
4,520
**84,673**
**12,938**
**-62,754**
**-**
**34,857**|
|---|---|
Each of the histroic restricted funds contribute a 3% of their holding funds to cover the general running cost of the organisations each year. These are included in the Payments category.
|**Previous year**
Parkwood Youth Service
Strood Youth Service
Woodlands Youth Service
WREC Youth Service
Young Medway (KCF & YPFT)|Cash funds at
Receipts
Payments
Transfer
Cash funds at
01st Apr 2023
31st Mar 2024
£
£
£
£
£
24,839
1,544
-8,938
**-**
17,445
20,292
3,998
-10,279
**-**
14,011
12,280
1,513
-6,269
**-**
7,524
22,939
13,290
-7,149
**-**
29,080
6,269
17,500
-5,196
-1,960
16,613
**24,839**
**37,845**
**-37,831**
**-1,960**
**84,673**|
|---|---|
## **6. PAYMENTS TO TRUSTEES OR RELATED PARTIES**
No material transaction took place between the organisation and a trustee or any person connected with them.
## **7. PUBLIC BENEFIT**
The charity acknowledges its requirement to demonstrate clearly that it must have charitable purposes or ‘aims’ that are for the public benefit. Details of how the charity has achieved this are provided in the Trustees report. The Trustees confirm that they have paid due regard to the Charity Commission guidance on public benefit before deciding what activities the charity should undertake.
10