## **Trustees’ Annual Report for the period** ## **From 01/04/22 Period start date To 31/03/23 Period end date** ## **Charity name: Cary Cares** ## **Charity registration number: 1196363** ## **Objectives and Activities** |Summary of the purposes
of the charity as set out in
its governing document|_To relieve either generally or individually_
_persons resident in the Parishes of Castle Cary_
_and Ansford who are in conditions of need,_
_hardship, or distress by making grants of money_
_or providing or paying for items, services or_
_facilities calculated to reduce the need,_
_hardship, or distress of such persons or to_
_advance the educational or recreational_
_activities of such persons or groups for the_
_benefit of thepublic._| |---|---| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|_Our constitution and objectives limit the main_
_services we provide to any residents and_
_organisations within the parishes of Castle Cary_
_and Ansford. The main activities carried out_
_this year were as follows:_
•
_The free provision of emergency food and_
_essentials to residents in need_
•
_The free provision of a community larder,_
_reducing food waste within the_
_community._
•
_The free provision of a signposting service_
_to provide help with benefit applications_
_etc._
•
_The provision of grants to organisations_
_and individuals in particular to offset_
_financial hardship arising as a result in_
_unforeseen changes of circumstances._| |Statement confirming
whether the trustees have
had regard to the|_The trustees confirm that they have referred to_
_the guidance contained in the Charity_| |guidance issued by the
Charity Commission on
public benefit|_Commission’s guidance on public benefit when_
_agreeing Cary Cares’ aims and objectives, in_
_planning services & activities and when setting_
_thegrant making policy for theyear._| |---|---| _The Charity has established its grant making policy to achieve its objectives to relieve_ Policy on grant making. _conditions of need, hardship or distress to any persons or organisations in need within the parishes of Castle Cary and Ansford. In the past year, we have focussed our provision to assisting families, individuals or organisations suffering hardship arising because of an unforeseen change of circumstances. We have actively promoted the availability of our grants through social media, newsletters, the town website and through a telephone campaign specifically reaching out to local organisations. Many of our referrals for individual grants come from the health professionals, local schools, and churches, in addition to the CAB and other ‘signposting’ services. When considering grant applications, the trustees carry out appropriate due diligence and ensure that the application meets with both our charitable purposes and our current priorities. Our policy allows us to respond very quickly to hardship requests when needed. All ‘group’ beneficiaries are asked to provide a report giving evidence to show that the grant has been used appropriately. Cary Cares currently has 25 volunteers, and we are hugely grateful to the many hours they_ Contribution made by _spend in running the Community Food Bank_ volunteers. _and larder and providing emergency help and support. Without this valuable contribution of time, energy and expertise we would not be able to operate. All our volunteers and trustees provide their time free of charge._ ## **Achievements and Performance** |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|_Our Main Services:_
•
_The on-going provision of an emergency_
_food and essentials service has ensured_
_that residents experiencing financial_
_hardship have had free local access to_
_food and essentials alleviating the_
_requirement for beneficiaries to travel to_
_Food banks in neighbouring towns,_
_saving both time, cost and fuel_
_consumption. During the past year we_
_provided 135 food and essentials boxes_
_which equates to about 420 days of food_
_support. In addition, as part of our_
_‘signposting’ service users of this scheme_
_are invited to have discussions with one_
_of our trustees who has up to date_
_knowledge of the benefits system to assess_
_whether other support may also be_
_available to them. Through this initiative_
_we have successfully assisted residents_
_with applications for various benefits._
•
_In conjunction with Castle Cary Town_
_Council, we have established a Food Bank_
_and Community Larder in the Millbrook_
_Hub in the town. This facility ensures we_
_have a secure base from which to provide_
_our emergency food and essentials service_
_whilst at the same time ensuring that_
_food waste within the town is minimised._
_The larder currently has 75 registered_
_local families who are using the service_
_on a regular basis, equating to about 225_
_individual beneficiaries. On average we_
_see around 50 visitors per week and_
_distribute around 165kg of food in total._
_We have established relationships with_
_local supermarkets and organisations_
_which has assisted us in significantly_
_reducing the cost of this service._
•
_This year, following discussions with staff_
_at Ansford Academy, we established a_
_‘Community cupboard’ within the school._
_The purpose of the cupboard is to ensure_
_that all students regardless of their home_
_situation have access to certain_
_essentials, including emergency snacks._
_The contents of the cupboard are_
_available to any student in need as_| |---|---| _identified by the staff. Items include toiletries, ‘breakfast bars ‘, essential stationery items, washing detergent, underwear etc._ • _This year we have assisted many individuals and families in dire financial need thus reducing their hardship and distress. We have awarded 7 specific financial grants to individuals and families, totalling £1449 and numerous grants of goods or services, including for example the sourcing of furniture, and providing blankets for families experiencing fuel poverty._ • _In the past year we have issued 9 grants to local organisations totalling £1727. This included assistance towards a ‘warm space’ initiative in the scout hut and a well-being initiative being run by Cary moor Environmental Trust._ • _In December, for the third successive year, we coordinated our very successful Christmas Gift Box scheme; collecting festive donations and distributing them to over 100 residents who would be spending Christmas alone and providing 80 bags of festive food to families experiencing financial hardship. This seasonal initiative is very well received and helps to alleviate feelings of isolation and loneliness that are often heightened during the festive season_ ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|_Cash at bank at 31/03/2023 was £20101 which_
_includes restricted funds of £5 to cover specific_
_requests to offset fuel poverty, £9875 to cover_
_costs associated with provision of the Food_
_Bank, larder and emergency food and_
_essentials_| |Statement explaining the
policy for holding reserves
stating why they are held|_The trustees have examined the charity’s_
_requirements for reserves in the light of the_
_main risks to our organisation. It has_
_established a policy whereby the unrestricted_
_funds held by the charity should be between 6_
_& 9months of the essential expenditure, to_
_allow time to seek external funding if_
_necessary. As we are currently in our first full_
_year of operation for the larder, we have had_
_to estimate this amount and the trustees_
_review the funds available at the monthly_
_meetings._| |Amount of reserves held|_Currently our ‘free’ cash reserves stand at_
_£10222(Cash at bank less restrictedfunds)_| ## **Additional information** _Our main sources of funds this year have been donations from the community, in particular_ The charity’s principal _a large donation of £4230 resulting from a_ sources of funds (including any fundraising) _Community Cookbook project. In addition, we received two grants of £3000 from both Somerset District Council and from HUBBUB towards the cost of provision of the larder and emergency food & essentials In the current financial climate, the trustees are aware that there may well be increased_ A description of the principal _demand for emergency food and essentials._ risks facing the charity _We are closely monitoring the demand to ensure that we have funding in place to meet it._ ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s
trusts:|| |Type of governing document|_Constitution_| |How is the charity
constituted?|_Unincorporated Association_| |Trustee selection methods
including details of any
constitutional provisions
e.g., election to post or
name of any person or body
entitled to appoint one or
more trustees|_Trustees are appointed or re-appointed_
_annually at the Annual General Meeting. In_
_addition, a further two trustees may be_
_appointed during the year who will stand_
_down at the end of the year._| ## **Additional information** |Policies and procedures
adopted for the induction
and training of trustees.|_There is a safeguarding policy in place and_
_DBS checks are carried out prior to the_
_commencement of trusteeship and again in_
_line with statutory requirements._
_A training pack is made available to new_
_trustees joining the team, this includes the_
_‘Trustees Welcome Pack” provided by the_
_charity commission._| |---|---| |The charity’s organisational
structure and any wider
network with which the
charity works.|_The trustees oversee the day to day running of_
_the charity supported by a team of volunteers_
_who assist with queries and the running of the_
_Community larder. The trustees actively seek_
_the views of its volunteers and wider_
_community when deciding the objectives and_
_servicepriorities of the charity._| |Relationship with any
related parties|_Castle Cary Town Council actively supports_
_Cary Cares in the running of the Community_
_Larder. They provide and maintain the_
_premises where the larder is located free of_
_charge._| |Other|_All trustees give their time voluntarily and_
_receive no remuneration or other benefits._| ## **Reference and Administrative details** |Charityname|_Cary Cares_| |---|---| |Other name the charityuses|_None_| |Registered charity number|_1196363_| |Charity’s principal address|_Cavendish House_
_Fore Street_
_Castle Cary_
_Somerset_
_BA7 7BQ_| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of**
**person (or**
**body) entitled**
**to appoint**
**trustee (ifany)**| |---|---|---|---|---| ||_Ainsley Creedy_|_Chair or_
_Trustees_||| ||_David Knight_|_Secretary _||| ||_Geoffrey Woolston_|_Treasurer_||| ||_Karin Hurd_|||| ||_Mark Hutton_|||| ||_Susan McKenzie_|||| ||_Richard Needle_|||| ||_Rosemary Rymer_|||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position**
**(eg Secretary,**
**Chair, etc)**
**Date**|AinsleylCreedy|Geoff Woolston| |---|---|---| ||Ainsley Creedy|Geoff Woolston| ||Chair|Treasurer| ||24/10/23|| ||24/10/23|| I (HARITY COMMISSION | FOR INGIANO ANO WAIIS ry Cares Receipts and payments accounts CC16a For the penod 01n4tt022 Section A Receipts and payments Unrestricted lunds tr*lh• n••rwt Restricled fvnds Endowrnen¢ lunds Total fvnds toth• tolh•ffl••M¥iÉ toth• I A1 Recfripts Tian*tsr4lOonolMAI W by T¢J•nChAnty SSCL F¢LbJ Ban4 Gr 14U8BUg Grant Irfmdual FryKJ 8ar (Joriati￿$ bark Donat￿￿5 CAF Donations w# Paw Pal Rv0aw￿l ol l)onalii?r)s Sa* of Co￿t￿l 270 270 4.732 100 &732 4,2JO 1230 14.369 Sub totaliGross ￿COrne for ARI 1410$ 2¢.054 21.140 A2 Asset •nd Inv￿￿ent￿l￿. (see tsblol. Sub total rol•l recoipts 11.Z49 14.105 26.OSI 21,140 AJPa E mPi9vri¢y tyoies F•(*1 ￿ EM•r* 172 117 Cjiants to kncal Dr44ruSaty Lirèllty 4ThJ tamiie4 1.727 1.U9 1,449 913 224 3.329 912 224 224 VLI Powc Laroei EX￿￿$¢9 IhVBBUBI PayP84 Ftes 195 2.136 2.136 Sub total 13.QJO 14.061 A4 A85et and inveslment purchas0*, Ise8 tabi8 Sub total Tolalpayments 11.086 14.061 Net orr￿elP￿{P&YM9nts} AS Transfers funds A6 Cash fvnd$ last ￿￿r*nd Cash lund$ this ènd 3,71 13,024 7,079 1.745 7.079 2I.IDJ 14,63 7.079 Section B Statement of assets and liabilities at the end of the period R¢$iricted fvnds Eiidowrnont funds C,ItegoriQS Oetslts lunds CCXX Rl ISSI io B1 Cash funds 14.$39 Total cash funds 11.6J9 5.464 Unrestrlcted nds to Tr••rn*l E Re8tricte4 funds to n••r••iÉ EndowmoTht funds ¢*ti*p¥ovd•ll Cury•ffltvllu• 83 Inve8tm?nt assets NE ¢wl (OP￿￿1) eurr•nt v•lu• B4 Assets reialned lor th• hanty's own use Fufid Am•￿Trt d onal Wh•h du• 85 Liabilitiès NE s9￿￿ by one ortwo vustee5 S 811 ol Bll the InJs Oale of rvval Sign*Lwe Pnnt Name fl1￿3L(--Y L Ct?fiJl Z4110120ZJ CCXX R2 èxounts Iss) CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independènt Examlner's Report Report to the trustèèsl members of On a¢counts lor th• year •nd•d S( *oL3 Charity no Ilf any) Set out on pages I report to Ihe Iwslees on my ex8min3lion of the attounls of the above ¢hanty1lhe Trust-l for the year ended 3 1105120 23 Responslbllltlo$ and As charity trustees of the Trusl. you are res[￿sIble for the preparation basls of report of the accounts in aC£t￿r￿ wilh the requiremgnts of the Charities Acl 2011 1.the Act"). I report in respect of my examinalion ol ihe Tnjst's a￿Unts carried out under section 145 of the 2011 Act arxl in carying out my examination. I have followed the appIl￿ble D1￿CtIOnS givgn by the Charity Commission under section 1451511bl ol Ihe Act. I have completed my examinabon. I confimi that no material matters have come lo my attention10th￿￿.￿eloW¥ in connection with Ihe examinalK>n which gives me cause lo believe U)al in, any material respecl.. a¢o)unlirYJ records were nol kept in accordanee sec¢ion 130 of the Acl or th8 actounts do not acc(Yd the attounting fecords Independont examlnerf$ statement I have concems and have come auoss no other matters in connection th Ihe examinaknon lo which attention should be drawn in order to enable a proper underslanding of the accounts to be reached. ' Please delete the words in the brackets illheydo not 8ppIy. Slgn•d: Date: Nam•: Relèvant prof¢sslonal quaiificationlsl OF body lil any): Addrnss: SQ, IER October 2018 Section 8 Disclosure Only complete ￿ the examiner needs to highlight rnatter5 of concem (see CC32. Independent examinalion of chanty accounts.. direclion5 and guidance for examinetsl. Give here brief details of any items that the examiner wishes to disclo$è IER October 2018