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2023-11-30-accounts

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COMFORT CASES UK

TRUSTEES’ REPORT AND ACCOUNTS

FOR THE PERIOD ENDED 30 NOVEMBER 2023

Charity No: 1196357

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COMFORT CASES UK

REPORT AND ACCOUNTS

CONTENTS

Page
Chair's and Executive's Report **2– 3 **
Trustees’ Report 4 – 6
Independent Examiner’s Report 7
Statement of Receipts and Payments 8
Statement of Assets and Liabilities 9
Notes to the Accounts 10 - 15

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COMFORT CASES UK

CHAIR'S AND EXECUTIVE'S REPORT

FOR THE PERIOD ENDED 30 NOVEMBER 2023

CHAIRMAN’S REPORT 2022/23 – Paul Fox

The impact of the rise in cost of living and unemployment, increasing mental health issues, political instability, (the war in Ukraine and most recently the conflict in Gaza), has increased pressure on underfunded Local Authority statutory services again, and a reliance on community/charities to provide wrap around services. Comfort Cases UK has experienced this demand in the past year, and despite a respite in delivering activity over the summer due to demand exceeding available funding, we have recovered admirably thanks to the resilience and persistence of the team and volunteers, and still almost hit our annual target of delivery 6000 cases. The difficulty in raising funds will not be shown in our annual accounts as resourceful and creative solutions have been identified and successfully executed. However, the increasing contest for funding and the growing demand for alternative solutions to socio-economic issues should not be underestimated when reading this report and our annual accounts. I am confident we will continue to successfully navigate these challenges as we move forward

CHIEF EXECUTIVE OFFICER’S REPORT

  1. Welcome to our annual report for 2022/23. We are a charity who works for the benefit of children and young people entering emergency care and/or moving foster placements across England and Wales.

  2. We exist to provide the relief of need, hardship and distress of children and young people in charitable need by providing goods, services, and support including but not limited to clothing, home and personal items. In addition we are active in the promotion of care and upbringing of children and young people who are being looked after or assisted by local authorities (or other public or charitable bodies) charged with the care and upbringing of children with foster or adoptive parents.

I am delighted to be reviewing another very successful year where we raised £163,151 and were able to supply 3843 Comfort Cases and 1412 Comfort XL Duffels to children and young people in over 60 local authority teams and other charitable organisations across England and Wales. The age range of these children was from birth to 18 years old, both male and female, including children entering police protection, to entering a first foster place either with a foster family or residential home, or moving to a new placement; from sibling groups, unaccompanied asylum-seeking young people (mostly teen males), children attending holiday camps for foster children, and those leaving hospital following gang violence. We have an ambitious aim of raising £500,000 for the forthcoming year, as we have an objective to meet the target of extending to more untouched counties and supporting 10,000 children and young people. This will be done through grants and trusts, paid corporate packing days, volunteer fundraising, donations in kind, corporate sponsorship and a prospective partnership with Olympian Fatima Whitbread.

  1. Whilst direct beneficiary feedback is rare due to the nature of the reasons children are removed from their families to be placed in care, we are in regular contact with our Local Authorities and Referral Partners who frequently are able to give their observations on the outcomes of young people being given a Comfort Case. “ The backpack was a very valuable tool and helped an anxious and distressed child eventually settle. He wanted to keep the robot teddy with him and later took it to bed with him. He loved having his own toiletries and toothbrush and asked to use the backpack for school .” Settling in a new and strange home adds more stress and trauma to an already incredibly fraught situation. The items in a comfort case are specifically chosen to show that the child is seen and their needs are considered, initiate conversation, build trust, provide practical and useful items and show love to a child that may feel unseen and unheard. A police officer reported that “ H’s attitude changed when he was given a case. Prior, he was distressed and very suspicious of us, but after he was happier and calmer, using the colouring book whilst we sat in the Station. It demonstrated to him that we cared about him and were just looking out for his welfare .” Young asylum-seeking teens have been observed wearing their pyjamas to relax and socialise in group homes, and their backpacks are being used for gym and sporting activities, as well as school and college. They have not only been used to help settle these young men and women into a new home, but also removes the some of the stigma of being different amongst their peers.

4. Key highlights of our year:

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COMFORT CASES UK

CHAIR’S AND EXECUTIVE’S REPORT (continued)

FOR THE PERIOD ENDED 30 NOVEMBER 2023

………………………….

Sarah Laster CEO

24 April 2024

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COMFORT CASES UK

TRUSTEES’ REPORT

FOR THE PERIOD ENDED 30 NOVEMBER 2023

The trustees present their annual report and financial statements of the charity for the period ended 30 November 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s trust deed, the Charities Act 2011 and Accounting and Reporting by Charites: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

OUR PURPOSE AND ACTIVITIES

To end the use of plastic bin bags in which children and young people carry their possessions (if any) whilst moving into and around the foster care system in the UK.

We provide a brand-new rucksack filled with new age according pyjamas, a blanket, toiletries and hygiene packs, writing and or colouring pens and pencils, a colouring book or journal and a soft toy which we know gives a child or young person a sense of dignity compared to a bin bag. It also assists them in their first few nights in care.

We also provide large empty duffel bags to social workers and police officers for use in emergency relocation of children and young people.

ACTIVITIES AND PERFORMANCE

FUTURE DEVELOPMENTS

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COMFORT CASES UK

TRUSTEES’ REPORT (continued)

FOR THE PERIOD ENDED 30 NOVEMBER 2023

Public benefit statement

In shaping our objectives for the period and planning our activities, the trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a charity (PD2). The achievements and activities above demonstrate the public benefit arising through the Charity’s activities.

FINANCIAL REVIEW

The charity is classed as a “smaller” charity, as its gross income (exclusive of endowments) does not exceed £250,000. The Trustees have therefore chosen to present the financial statements on a Receipts and Payments basis, in accordance with Charity Commission guidance.

Statement of Receipts and Payments showed net receipts of £32,369 (2022 - £27,536) for the period and cash funds stand for 2023 £59,905 (2022 - £27,536).

Principal funding sources

Investment powers and policy

The Trust Deed authorises the Trustees to make and hold investments using the general funds of the charity. The trustees have the power to invest in any way that they see fit.

Reserves policy

The charity’s total cash funds as on 30 November 2023 totalled £59,905 (2022 - £27,536) comprised of unrestricted funds at a surplus of £49,905 (2022 - at a surplus of £13,970) and restricted funds of £10,000 (2022 - £13,566).

It is the policy of the Trustees to maintain cash funds sufficient to cover 6 month’s operating expenditure.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

Comfort Cases UK was incorporated as a Charitable Incorporated Organisation (CIO) on 02 November 2021 and registered with the Charity Commission under number 1196357.

The charity is governed by its Constitution which sets out the objects and powers of the charity and governs the actions of the Trustees.

Recruitment and appointment of Trustees

The management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the Trust deed.

Trustee induction and training

The Trustees maintain a good working knowledge of charity law and best practise by attendance at charity courses run by outside providers and by information provided by the Charity Commission.

Trustees’ remuneration

No Trustee received any remuneration in the period arising from services as a Trustee.

Organisation structure

The charity is governed by a committee of trustees. Trustees hold regular meetings where performance and future developments are discussed.

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COMFORT CASES UK

TRUSTEES’ REPORT (continued)

FOR THE PERIOD ENDED 30 NOVEMBER 2023

The role and contribution of volunteers

Volunteers have packed Comfort Cases, ribboned pyjamas and blankets, made hygiene packs and stationary sets, made deliveries and helped with organisation of events for Comfort Cases. Volunteers have also undertaken their own fundraising activities and donation drives in support of the charity, as well as attending community packing days and events for the benefit of the charity.

Risk and risk management

The Trustees have identified whether there are any major risks to which the CIO may be exposed and believe that the systems in place are adequate to mitigate those risks.

Related parties

The charity has relationships with related parties and other charities and organisations with which it co -operates in pursuit of its charitable objectives.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Number: 1196357
Trustees: Richard Adler - Chair (Resigned on 2ndOctober 2023)
Adam Jeremy Davison
Mandy Chester
Richard Maurice Benson
Katie Hannah Icklow
Paul Fox – Chair from 2ndOctober 2023
Diana Hylton Capillaire (Appointed on 5thJuly 2023)
Senior Management: Sarah Laster - Chief Executive
Principal Office: 23 Ribston Close, Shenley, Radlett, WD7 9JW
Independent Examiner: Samir Shah, Ramon Lee Ltd, 93 Tabernacle Street, London EC2A 4BA
Bankers: Metro Bank, One Southampton Row, London WC1B 5HA
Santander Bank, Bootle, Merseyside, L30 4GB

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The charity trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Trustees are responsible for the maintenance and integrity of the charity and financial information included on the charity’s website in accordance with legislation in the United Kingdom governing the preparation and dissemination of accounts.

APPROVAL

This report was approved by the Trustees on 24 April 2024 and signed on their behalf.

Mr Paul Fox (Chair of Trustees)

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

COMFORT CASES UK

I report on the accounts of Comfort Cases UK (CIO) for the period ended 30 November 2023, which are set out on pages 6 to 11.

This report is made solely to the charity's trustees, as a body, in accordance with the Charities Act 2011. My work has been undertaken so that I might state to the charity's trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's trustees as a body, for my Independent Examination, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

SAMIR SHAH – CHARTERED ACCOUNTANT RAMON LEE LTD 93 TABERNACLE STREET LONDON EC2A 4BA

24 April 2024

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COMFORT CASES UK

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE PERIOD ENDED 30 NOVEMBER 2023

Notes
Unrestricted
Funds
Receipts:
£
Grants and donations
2
75,294
Income from charitable activities
3
10,000
Investmentincome
91
Total receipts
85,385
Payments:
Cost of raising funds
4
22,438
Expenditure on charitable activities
4
27,012
Total payments
49,450
Net of Receipts/(Payments)
35,935
Cash Funds Last Year End
13,970
Cash Funds This Year End
49,905		 Restricted
Funds
£
-
77,766
-
77,766
-
81,332
81,332
(3,566)
13,566
10,000		 Total
2023
£
75,294
87,766
91
163,151
22,438
108,344
130,782
32,369
27,536
59,905		 Total
2022
£
30,298
49,037
21
79,356
2,719
49,101
51,820
27,536
-
27,536

The notes on pages 10 to 16 form part of these accounts

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COMFORT CASES UK

STATEMENT OF ASSETS AND LIABILITIES AS AT 30 NOVEMBER 2023

Notes
Cash Funds
Cash at bank and in hand
8
Total Cash Funds		 Unrestricted
Funds
£
49,905
49,905		 Restricted
Funds
£
10,000
10,000		 Total
2023
£
59,905
59,905		 Total
2022
£
27,536
27,536

These accounts were approved and authorised for issue by the Trustees on 24 April 2024 and were signed on their behalf by:

… ................................................................................................. Mr Paul Fox (Chair of Trustees)

The notes on pages 10 to 16 form part of these accounts

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COMFORT CASES UK

NOTES TO THE ACCOUNTS

FOR THE PERIOD ENDED 30 NOVEMBER 2023

1. ACCOUNTING POLICIES

1.1 Basis of preparation of accounts

The receipts and payment accounts have been drawn up as a summary of the receipts and payments made during the year by the charity. Amounts are included as received by the charity or as cheques are drawn. The accounts and statements do not include accruals and prepayments in respect of income and expenses.

The receipts and payments account and statements of assets and liabilities have been prepared following the guidance for accounting for smaller charities issued by the Charity Commission.

1.2 Reporting Period

The comparatives in the accounts are for the period 2 November 2021 to 30 November 2022.

1.3 Expenditure recognition and irrecoverable VAT

All expenditure is accounted for on a cash basis.

Expenditure on raising funds is comprised of fund-raising costs.

Expenditure on charitable activities is comprised of expenditure related to the Trust's principal areas of activity and Trust initiated projects.

Support costs represent indirect costs relating to raising funds and the Trust's charitable activities, including planning, administration and execution of the Trust's charitable purposes.

Governance costs comprise the costs of running the Trust, including strategic evaluation and planning for its future development, the cost of independent examination, certain legal costs, and the costs of complying with constitutional and statutory requirements.

1.4

Allocation of support costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include back office costs and governance costs which support the Trust’s programmes and activities. These costs have been allocated between cost of raising funds and expenditure on charitable activities. The basis on which support costs have been allocated are set out in note 5.

1.5

Funds structure

The general fund comprises those monies, which may be used toward meeting the charitable objectives of the charity at the discretion of the management.

The restricted funds are monies raised for, and their use restricted to, a specific purpose or donations subject to donor imposed conditions.

1.6 Taxation

The Charity is a registered charity and, therefore, is not liable for Income Tax or Corporation Tax on income derived from its charitable activities, as it falls within the various exemptions available to registered charities.

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COMFORT CASES UK

NOTES TO THE ACCOUNTS (Continued)

FOR THE PERIOD ENDED 30 NOVEMBER 2023

2. DONATIONS AND LEGACIES

Unrestricted
Funds
£
Alex Timpson Trust
2,000
Donation from You Donate We Deliver
-
Jaspar Foundation
-
Raven Foundation
-
Esmee Fairbairn Foundation
-
Corporate donations
11,684
Individual donations
58,730
Charitable Giving Benevity
-
Other donations < £1k
2,880
75,294
3.
INCOME FROM CHARITABLE ACTIVITIES
Unrestricted
Funds
£
Comfort Cases Inc.
-
Medimmune Limited
-
HARP LC charity
-
Betty Messenger Foundation
10,000
Donations in kind
-
Eden Brown Ltd
-
The Albert Hunt Trust
-
Groundwork UK
-
The National Lottery Community Fund
-
Code Pod Management Limited
-
Souter Charitable Trust
-
Toy Trust
-
Essex Community Foundation
-
Zedra Trust
-
All Aboard Charity Shops
-
Masonic Charitable Foundation
-
The Hedley Foundation
-
PA Consulting Services Ltd
-
Amazing Apprenticeships
-
Hertfordshire Community Foundation
-
SJP CH Found
-
10,000		 Unrestricted
Funds
£
2,000
-
-
-
-
11,684
58,730
-
2,880
Restricted
Funds
£
-
-
-
-
-
-
-
-
-

Total
2023
£
2,000
-
-
-
-
11,684
58,730
-
2,880
75,294
Total
2023
£
-
-
-
10,000
-
7,400
2,000
1,000
9,220
5,000
2,000
5,000
5,000
5,000
5,000
2,646
3,500
15,000
2,500
5,000
2,500
87,766		 Total
2023
£
2,000
-
-
-
-
11,684
58,730
-
2,880
75,294
Total
2023
£
-
-
-
10,000
-
7,400
2,000
1,000
9,220
5,000
2,000
5,000
5,000
5,000
5,000
2,646
3,500
15,000
2,500
5,000
2,500
87,766		 Total
2022
£
-
7,116
1,000
1,500
5,000
4,700
10,232
-
750
30,298
Total
2022
£
43,681
2,200
2,009
-
1,147
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
49,037

75,294		 -
Restricted
Funds
£
-
-
-
-
-
7,400
2,000
1,000
9,220
5,000
2,000
5,000
5,000
5,000
5,000
2,646
3,500
15,000
2,500
5,000
2,500
77,766

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COMFORT CASES UK

NOTES TO THE ACCOUNTS (Continued)

FOR THE PERIOD ENDED 30 NOVEMBER 2023

4. ANALYSIS OF EXPENDITURE

ANALYSIS OF EXPENDITURE
Staff costs
Direct costs
Charitable and Political Donations
Support costs (Note 5)
Governance costs (Note 5)		 Raising funds
£
19,304
-
-
3,031
103
22,438		 Supporting
Children and
Young People
in the Care
System
£
15,444
76,765
1,005
14,633
497
108,344		 Total
2023
£
34,748
76,765
1,005
17,664
600
130,782		 Total
2022
£
5,439
41,341
-
5,040
-
51,820

Of the £130,782 expenditure in 2023, £49,450 (2022 - £45,022) was charged to unrestricted funds and £81,332 (2022 - £6,798) to restricted funds.

5. ANALYSIS OF SUPPORT AND GOVENANCE COSTS

The Charity initially identifies the costs of its support functions. It then identifies those costs which relate to the governance function. Governance costs and other support costs are apportioned separately between charity’s key activities undertaken (see note 4) in the period. All the general support and governance costs have been apportioned to the various charitable activities on the basis of proportion of direct costs.

Staff costs
Staff welfare costs
Premises & Equipment costs
Communication & IT costs
Advertising & Marketing costs
Bank charges
General expenses
Travel Costs
Subscription
Legal & Professional
Independent examiner's fees		 General
Support
£
3,861
-
5,258
3,407
965
150
870
1,017
527
1,135
474
17,664		 Governance
Function
£
-
-
-
-
-
-
-
-
-
-
600
600		 Total
2023
£
3,861
-
5,258
3,407
965
150
870
1,017
527
1,135
1,074
18,264		 Total
2022
£
1,360
256
892
1,446
770
98
218
-
-
-
-
5,040

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COMFORT CASES UK

NOTES TO THE ACCOUNTS (Continued)

FOR THE PERIOD ENDED 30 NOVEMBER 2023

6. ANALYSIS OF STAFF COSTS, TRUSTEES’ REMUNERATION AND EXPENSES, AND COST OF KEY MANAGEMENT PERSONNEL

The average number of full- time equivalent employees was as follows:

Fundraisingwork
Direct project work
Administration work		 2023
0.50
0.40
0.10
1		 2022
0.40
0.40
0.20
1

Employee Cost

STAFF COSTS
Salaries		 2023
£
38,609
38,609		 2022
£
6,798
6,798

No employee received remuneration in excess of £60,000 during the period.

No trustee or member of the Management Committee received any remuneration or reimbursement of expenses during the period.

The key management personnel of the charity comprise the Executive Director. The total employee benefits of the key management personnel of the charity were £38,609 during the period ended 30 November 2023 (2022 - £6,798).

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COMFORT CASES UK

NOTES TO THE ACCOUNTS (Continued)

FOR THE PERIOD ENDED 30 NOVEMBER 2023

7. ANALYSIS OF MOVEMENT IN FUNDS

Restricted funds:
Comfort Cases Inc.
Eden Brown Ltd
The Albert Hunt Trust
Groundwork UK
The National Lottery Community Fund
Code Pod Management Limited
Souter Charitable Trust
Toy Trust
Essex Community Foundation
Zedra Trust
All Aboard Charity Shops
Masonic Charitable Foundation
The Hedley Foundation
PA Consulting Services Ltd
Amazing Apprenticeships
Hertfordshire Community Foundation
SJP CH Found
Unrestricted funds:
General funds
Total funds		 Balance at
01/12/2022
£
13,566
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
13,566
13,970
13,970
27,536		 Receipts
£
-
7,400
2,000
1,000
9,220
5,000
2,000
5,000
5,000
5,000
5,000
2,646
3,500
15,000
2,500
5,000
2,500
77,766
85,385
85,385
163,151		 Payments
£
13,566
7,400
2,000
1,000
9,220
5,000
2,000
5,000
5,000
-
-
2,646
3,500
15,000
2,500
5,000
2,500
81,332
49,450
49,450
130,782		 Balance at
30/11/2023
£
-
-
-
-
-
-
-
-
-
5,000
5,000
-
-
-
-
-
-
10,000
49,905
49,905
59,905

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COMFORT CASES UK

NOTES TO THE ACCOUNTS (Continued)

FOR THE PERIOD ENDED 30 NOVEMBER 2023

ANALYSIS OF MOVEMENT IN FUNDS – Cont/d Analysis of movement in funds – previous year

Restricted funds:
Comfort Cases Inc.
Unrestricted funds:
General funds
Total funds		 Opening
Balance
£
-
-
-
-
-		 Receipts
£
20,364
20,364
58,992
58,992
79,356		 Payments
£
6,798
6,798
45,022
45,022
51,820		 Balance at
30/11/2022
£
13,566
13,566
13,970
13,970
27,536

Description, nature and purpose of restricted funds:

Comfort Cases Inc. – Funding for the purpose of setting up of professional leadership to allow the Recipient to execute its aims, being the provision of comfort cases, which are backpacks filled with comfort and personal care items for young children and youth entering the foster care system. Often children are given a black bag to pack up their belongings when they are removed from their homes. The Recipient is working to end this practice whilst providing dignity and hope to children and young people in the care sector in the UK.

Zedra Trust – £2000 to support 40 Children

All Aboard Charity Shops – £5000 to support 100 children

Description, nature and purpose of unrestricted funds

General funds - General fund represents funds available to spend at the discretion of the Trustees.

8. RELATED PARTY TRANSACTIONS

No related party transactions took place during the period ended 30 November 2023.

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