Bryn Coch Club
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Bryn
Coch
Club
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Trustees’ annual report
Period start date: 1/11/21 Period end date: 31/3/23
Charity name: BRYN COCH CLUB CIO
Charity registration number: 1196346
Objectives and activities
| SORP reference |
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|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the CIO is to provide non- profit childcare facility that will enhance the development and education of children in Wales, for the public benefit, by encouraging parents to understand and care for their needs through high quality childcare. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Pre school education for children ages 2 years- 4 years. The staff provide a broad range of activities designed to promote children’s learning linked to the Welsh curriculum. They effectively assess children’s level of development and identify next steps in learning. Staff in from parents of children’s learning needs and encourage them to support them The before and after school sessions for children between the ages of3-11years |
| Offer high quality play opportunities in a safe and happyenvironment. |
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| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | All relevant decisions have been made by the trustees with regard to the public benefit. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | Grants are made to range of organisations and are allocated for specific projects, in the case of this year the development of the outside area. Staff and trustees are involved in the process. |
| Policy on social investment including program related investment |
Para 1.38 | NA |
| Contribution made by volunteers |
Para 1.38 | NA |
Achievements and performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Bryn Coch Club provided pre school education to 45 local children and 150 before and after school children between 11/21-04/23 |
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Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | During the period the club manager position changed from Mrs C Jones to Ms C Murphy. |
| Performance of fundraising activities against objectives set |
Para 1.41 | NA |
| Investment performance against objectives |
Para 1.41 | Investment into the outside classroom has taken place this year. |
Financial review
| Financial review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the tax year 2022/23 31/3/23 the balance was £89,172.48, this includes the £60,000 contingency fund. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | In the club enterprise account the CIO holds an amount equivalent to 3x monthly salary of the staff working for the CIO. This amount is sufficient to cover any outstanding salary and redundancy payments to staff as well as to pay any outstanding running costs. |
| Amount ofreserves held | Para 1.22 | £29,172.48 |
| Reasons for holding zero reserves |
Para 1.22 | NA |
| Details of fund materially in deficit |
Para 1.24 | NA |
| Explanation of any uncertainties about the charity continuing as a goingconcern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The CIO has three main funding sources: -30 hours free childcare payments made by Flintshire County Council -Government Savings payments -Payments received directly from the families of the children attending the club either by BACS transfer or childcare vouchers. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | NA |
| A description of the principal risks facing the charity |
Para 1.46 | There are no imminent risks facing the charity. |
Structure, governance and management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document: for example, trust deed, memorandum and articles of association etc |
Para 1.25 | Constitution |
| How is the charity constituted? for example limited company, unincorporated association,CIO |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Bryn Coch Club has an active committee of 4 trustees. The current trustees were elected at the AGM when the charity was established. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Day to day management of the club as a whole is undertaken by the manager Clare Murphy, whilst the preschool childcare has Ms C Ellis as the Person in Charge and the Before and After School has Mrs C Birchall as the Person in Charge. The trustees meet regularly as a board and holdformal and informal meetings |
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with the manager. The manager holds weekly meetings with both the Person in Charge. They reflect on what is working well and areas for development. Issues arising from within the setting are raised through the manager with the trustees. Staff and trustees have a clear understanding of their role and responsibilities. The CIO is run within a building on site of Bryn Coch School. A monthly charge of £500 is paid to the school which covers the cost of rent, bills and resources. Para 1.51 Relationship with any related parties
Reference and administrative details
| Charityname | Bryn Coch Club |
|---|---|
| Other name the charity uses |
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| Registered charitynumber | 1196346 |
| Charity’s principal address | C/O Bryn Coch School, Victoria Road, Mold Flintshire. CH7 1EW |
Names of the charity trustees who manage the charity
| 1 2 3 4 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Lynne Williams | Treasurer | AGM Members | ||
| Kathleen Williams | Chairperson | AGM Members | ||
| Merrill Tanton | AGM Members | |||
| Joanna Amor | AGM Members |
Other optional information
Paula Walsh acts as Secretary in a voluntary role as a friend/grandparent of the Club.
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature:___
Full name: LYNNE WILLIAMS
Position: Treasurer and Trustee
Date: 1/11/23
BRYN COCH CLUB
Annual account 1[st] November 2021 to 31[st] March 2023
Account Balances at 1/11/21:
Bryn Coch Club New account June 2022 Bryn Coch Enterprise £54,620.94
| Income | Outgoings | |||
|---|---|---|---|---|
| Fees (funded) | £140,275.75 | Staff wages | £200,895.25 | |
| Fees (non-funded) | £133,404.25 | Rent | £8,000 | |
| Grants | £10,000.00 | Training | £3,646.50 | |
| Bank Charges | £126.00 | |||
| Insurance | £1148.30 | |||
| Resources includes DBS, EY Wales, uniform, snack |
£8,035.41 | |||
| Sage | £2,148.60 | |||
| Nursery In Box (Go cardless) |
£4,420.79 | |||
| HMRC | £15,852.07 | |||
| NEST | £4,735.54 | |||
| Phone | £120.00 | |||
| Total Income | £283,680.00 | Total outgoings | £249,128.46 | |
| Total Income £283,680.00 Account Balances at 31/3/2023 Less Total Outgoings £249,128.46 Bryn Coch Club £43,153.78 _____ Bryn Coch Enterprise £46,018.70 £ 89,172.48 ______ |
l November 2021 31 March 2023 Bryn Coch Club Account Balance5 b/fwd. Alc 21532537 b/fwd. Balances c/fwd. Currenr account Cld. 17846.89 89172.48 Less unpresented cheques Plus outstanding credits Petty cash bld. Total funds b/fwd. 0.00 0.00 0.00 17846.89 Less unpre5ented cheques Plus outstanding credits Petty cash c/fwd. Total funds c/fwd. 89172.48 Payments Expenditure Less cheques written off Total payments in year 327095.26 Reconciliation Total funds b/fwd. Total payments in year Total income in year Total funds c/fwd. 327095.26 17846.89 327095.26 398420.85 89172.48 Receipts Income 398420.85 Certifications Treasurer Date_ Auditor Certification I have examined the accounts and certificate as at 31 March 2023 for the Bryn Coch Club Accounts. In my view, they show a true and fair view of the transaction5 of Ehe club accounts fund for the period l 111121 31 /31123 Auditor's NameSu'> ID l Ni signature_ Auditor's Profession&coLui Auditor Comments (continue overleaf if necessary) Trustee Approval nature__ Date___
Independent examiner's report to the trustees of 8ryn Coch Club (Re9lStered Charity No: 1196346) I report to the trustees on my examination of the occounts of the above charity ("the Trust") f or the period November 1" 2021 to the year ended 31 March 2023. Responsibilities and basis of this report As the charity trustees of the Trust. you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5) (b) of the Act. rndependent examiner's statement I have completed my examination. I conf irm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with Section 130 of the Act: or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: A £,kn , ACA Address". C"k17 SOQ Date: 2.A L}eCer ZL)2 4