## **NORTH WALSHAM ATRIUM SOCIABLE COMMUNITY CINEMA CIO** ## **UNAUDITED TRUSTEES’ ANNUAL REPORT AND FINANCIAL STATEMENTS** ## **FOR THE YEAR ENDED 31 DECEMBER 2022** The trustees present their annual report together with the financial statements for the 1 January 2022 to the 31 December 2022. ## **SECTION A: REFERENCE AND ADMINISTRATION DETAILS** ## **Charity name** NORTH WALSHAM ATRIUM SOCIABLE COMMUNITY CINEMA CIO ## **Other names the charity is known by** None ## **Registered charity number** 1196310 ## **Charity’s principal address** 3 The Street, Dilham, North Walsham, Norfolk NR28 9PS ## **Names of the charity trustees who manage the charity** Linda Adams (appointed 24 March 2022) Trottie Kirwan Teresa Hughes Paula Crossley Josephine Collier Richard Crossley Gillian Kimmerling Anthony Kirwan Robert Harmon Susan Cody ## **Independent examiner of the accounts** Jonathan Saunderson, Little Mount, Links Road, Mundesley, Norwich NR11 8AT ## **SECTION B: STRUCTURE, GOVERNANCE AND MANAGEMENT** 1 ## **GOVERNING DOCUMENT** NORTH WALSHAM ATRIUM SOCIABLE COMMUNITY CINEMA adopted a Charity Commission Model Constitution for a Charitable Incorporated Organisation, whose only voting members are its trustees, on 7 March 2021. There were no subsequent changes to the governing document. ## **TRUSTEE SELECTION METHODS** The management of the charity is the responsibility of the trustees who are elected and co-opted under the terms of the Charity Commission Model Constitution. ## **ORGANISATIONAL STRUCTURE AND DECISION MAKING** The trustees meet quarterly. They have policies governing safeguarding vulnerable beneficiaries and volunteer management. A health and safety policy is not required. ## **SECTION C: OBJECTIVES AND ACTIVITIES** ## **OBJECTIVES** The Charity Commission entered the charity onto the Register of Charities with the Registered Charity Number 1196310 on 28 October 2021 with charitable objects to: Promote for the benefit of the inhabitants of North Walsham and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the condition of life for the said inhabitants. ## **MAIN ACTIVITIES UNDERTAKEN FOR THE PUBLIC BENEFIT IN RELATION TO THESE OBJECTS** In fulfilment of its charitable objects, the charity offered an affordable and diverse cinema programme at The Atrium in North Walsham with films every month between January and December 2022. ## **SECTION D: ACHIEVEMENTS AND PERFORMANCE** The charity now registered as NORTH WALSHAM ATRIUM SOCIABLE COMMUNITY CINEMA CIO has been operating as an unincorporated community group since April 2017 when a local charity, Arts North Norfolk, dissolved and donated its remaining assets to local charities with similar purposes. One of the successful activities of Arts North Norfolk prior to its dissolution had been its cinema programme at The Atrium in North Walsham. A group of volunteers came forward to take on the organisation of this area of work but, at that time, they had insufficient human resources to take on the responsibility of setting up a formally incorporated organisation. Due to this, Arts North Norfolk donated a portion of its assets to a local charity, Cromer and Sheringham Art and Literary Festival (which subsequently became COAST Arts in February 2020) on the proviso that they were used to support the development and delivery of a cinema programme and other leisure and recreational activities for the benefit of the inhabitants of North Walsham and its surrounding area. 2 The funds were managed by COAST Arts, through its own bank account, and reported on in the Trustees’ Annual Report and Financial Statements of COAST Arts. The activities of the group were governed by the constitution and trustees of COAST Arts until NORTH WALSHAM ATRIUM SOCIABLE COMMUNITY CINEMA CIO had completed its charity registration and opened its own charity bank account in February 2022. Between January and December 2022, and in fulfilment of its charitable objects, NORTH WALSHAM ATRIUM SOCIABLE COMMUNITY CINEMA offered an affordable and diverse cinema programme at The Atrium in North Walsham with films every month. A total of **16 films** were screened: - **9 Matinees** with all tickets £5 including tea and cake - **3 Family Films** with all tickets £3 - **4 Evening Films** with tickets at £7 for adults, £3 for children It was important to the charity, after a 21-month break since March 2020 due to COVID-19, to restart its programme with the same ticket prices as before. This was especially true of the matinees which had become important social events for many older and isolated people in the area. With many people still feeling anxious about socialising post COVID-19, the trustees were expecting small audience numbers in 2022, particularly at the beginning of the year. As it turned out, this concern was unwarranted. The programme attracted a **total audience of 1,461** people, an **average of 91 per screening** , compared to an average of 89 in 2019, when the last full programme was delivered. Other highlights in the year were a **sell-out screening** of the film Elvis and **two grants** from North Walsham Community Shop: the first to install a new Blu-ray DVD system at The Atrium, and the second to replace the old advertising poster boards and to place monthly adverts in the local free paper, the North Walsham Times. ## **SECTION E: FINANCIAL REVIEW** As stated, the charity had been operating since April 2017 but as an unincorporated community group. The figures for 2020-2021 in the financial statements set out on pages 6-10, represent 24 months of very little activity due to COVID-19, when the charity’s funds were administered by COAST Arts. A comparison to these figures with those of this financial year would therefore serve no purpose. On 1 January 2022, the balance of funds held by COAST Arts, after 5 years activity, was £5,430.18 in the bank and £100 cash. Between January and March, some transactions were handled through the COAST Arts bank account, and some through the charity’s own new bank account, which opened with Lloyds Bank on 21 February 2022. At this time, all remaining funds, £4,659.81 in the COAST Arts bank account and £100 cash, were transferred to the NORTH WALSHAM ATRIUM SOCIABLE COMMUNITY CINEMA. Total income in 2022 was £10,364. Of this: - 0% (£20) came from unrestricted grants and donations - 20% (£2,055) came from restricted grants - 80% (£8,289) came from unrestricted sales and fundraising activities 3 Total expenditure in 2022 was £9,696. The allocations for unrestricted funds were: - 6% (£569) on organisation, fundraising and development - 77% (£7,453) on charitable activities - 7.5% (£729) on governance The allocations for restricted funds were: - 8% (£795) on organisation, fundraising and development - 1.5% (£150) on charitable activities The net result is that the charitable activities (namely the cinema programme) made a small loss of £443 but the charity shows a small surplus of £667 overall once restricted grants are taken into consideration. ## **GOING CONCERN** After making appropriate enquiries, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. ## **SECTION F: DECLARATION** The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees by Trottie Kirwan Trustee 30 / 06/ 2022 4 ## **Independent Examiner’s Report on the Accounts** **Report to the trustees/ members of:** NORTH WALSHAM ATRIUM SOCIABLE COMMUNITY CINEMA **Charity no:** 1196310 **On accounts for the year ended:** 31 December 2022 **Set out on pages:** 6-10 ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2022. As the charity trustees, you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect,: - the accounting records were not kept in accordance with section 130 of the Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **Signed:** ## **Date:** 18/03/2023 **Name:** Jonathan Saunderson, **Address:** Little Mount, Links Road, Mundesley, Norwich NR11 8AT 5 ## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** |**Note**
**INCOME FROM:**
Voluntary income
1
Charitable activities
2
**TOTAL INCOME**
**EXPENDITURE ON:**
Raising funds:
Voluntary income
3
Other charitable activities
4
Governance
5
**TOTAL EXPENDITURE**
**NET PROFIT / LOSS**
**NET MOVEMENT IN FUNDS**
**RECONCILIATION OF FUNDS:**
Total funds brought forward
**TOTAL FUNDS CARRIED FORWARD**
**CURRENT ASSETS**
Cash in bank
Cash in hand
Prepayments
Accounts Payable
**NET ASSETS**
**CHARITY FUNDS**
Restricted funds
Unrestricted funds
**TOTAL FUNDS**||**Unrestricted**
**Funds**
**2022**
**£**
**20**
**8,289**
**8,309**
**569**
**7,453**
**729**
**8,751**
**-443**
**50**
**5,530**
**5,138**
**2022**
**£**
**6,811**
**150**
**336**
**-1,050**
**6,248**
**1,110**
**5,138**
**6,248**|**Restricted**
**Funds**
**2022**
**£**
**2,055**
**0**
**2,055**
**795**
**150**
**0**
**945**
**1,110**
**0**
**0**
**1,110**
_2020-21_
_£_
_5,430_
_100_
_5,530_
_0_
_5,530_
_5,530_|**Total Funds**
**2022**
**£**
**2,075**
**8,289**
**10,364**
**1,364**
**7,603**
**729**
**9,696**
**667**
**50**
**5,530**
**6,248**|_Total_
_Funds_
_2020-21_
_£_
_1,300_
_3,225_| |---|---|---|---|---|---| ||||||_4,525_| ||||||_160_
_2,763_
_972_| ||||||_3,895_| ||||||_630_
_0_
_4,900_| ||||||_5,530_| ||||||| The notes on pages 7 to 10 form part of these financial statements. 6 |**Note**
**Voluntary income**
1
Donations
1.1
Grants
1.2
Sponsorship and advertising
1.3
**Total voluntary income**
**Voluntary income**
**Donations**
1.1
COAST Arts
Individuals
**Total donations**
**Grants**
1.2
Waitrose Community Matters
North Walsham Community Shop
**Total grants**
**Sponsorship and advertising**
1.3
**Total sponsorship and advertising**
**Income from charitable activities**
2
Ticket sales
DVD and poster sales
Matinée refreshment sales
Bar and café sales
**Total from charitable activities**|**Unrestricted**
**Funds**
**2022**
**£**
**20**
**0**
**0**
**20**
**0**
**20**
**20**
**0**
**0**
**0**
**0**
**0**
**0**
**6,035**
**33**
**1,490**
**731**
**8,289**|**Restricted**
**Funds**
**2022**
**£**
**0**
**2,055**
**0**
**2,055**
**0**
**0**
**0**
**0**
**2,055**
**0**
**2,055**
**0**
**0**
**0**
**0**
**0**
**0**
**0**|**Total Funds**
**2022**
**£**
**20**
**2,055**
**0**
**2,075**
**0**
**20**
**20**
**0**
**2,055**
**0**
**2,055**
**0**
**0**
**6,035**
**33**
**1,490**
**731**
**8,289**|_Total_
_Funds_
_2020-21_
_£_
_967_
_333_
_0_| |---|---|---|---|---| |||||_1,300_| |||||_967_
_0_| |||||_967_| |||||_333_
_0_
_0_| |||||_333_| |||||_0_| |||||_0_| |||||_2,306_
_15_
_608_
_296_| |||||_3,225_| 7 |**Income from charitable activities**
**Note**
2
Love Sarah
No Time To Die - Matinee
No Time To Die - Evening
David Copperfield
Luca
West Side Story
Belfast
The Duke
Clifford the Big Red Dog
Downton Abbey
Death on the Nile
House of Gucci
Lightyear
Elvis
The Good Liar
Top Gun: Maverick
Vouchers
**Note**
**Costs of raising funds**
3
Volunteer costs
3.1
Fundraising
3.2
Development
3.3
**Total costs of raising funds**
**Volunteer costs**
3.1
Out of pocket expenses
Name badges
**Total volunteer costs**
**Fundraising**
3.2
Commission Fees
**Total fundraising costs**|**Ticket sales**
**276**
**213**
**343**
**168**
**300**
**243**
**315**
**399**
**438**
**735**
**258**
**123**
**204**
**1,211**
**240**
**521**
**48**
**6,035**
**Unrestricted**
**Funds**
**2022**
**£**
**53**
**0**
**516**
**569**
**21**
**32**
**53**
**0**
**0**|**Matinée**
**refreshment**
**sales**
**184**
**142**
**0**
**112**
**0**
**162**
**210**
**266**
**0**
**0**
**172**
**82**
**0**
**0**
**160**
**0**
**0**
**1,490**
**Restricted**
**Funds**
**2022**
**£**
**0**
**0**
**795**
**795**
**0**
**0**
**0**
**0**
**0**|**Bar and café**
**sales**
**0**
**0**
**129**
**0**
**24**
**0**
**0**
**1**
**41**
**142**
**0**
**0**
**38**
**244**
**0**
**112**
**0**
**731**
**Total Funds**
**2022**
**£**
**53**
**0**
**1,311**
**1,364**
**21**
**32**
**53**
**0**
**0**|**DVD and**
**poster**
**sales**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**9**
**0**
**0**
**21**
**0**
**0**
**3**
**0**| |---|---|---|---|---| |||||**33**| |||||_Total_
_Funds_
_2020-21_
_£_
_66_
_33_
_61_| |||||_160_| |||||_66_
_0_| |||||_66_| |||||_33_| |||||_33_| 8 |**Note**
**Development**
3.3
Cinema upgrade
Replacement poster frames
SumUp card payment system and
USB cable
Voucher stamp
October 2021 Movie Trail
Royal Film Trail
Kitchen replacements
**Total development costs**
**Costs of charitable activities**
4
Venue hire, insurance and licensing
4.1
Cost of sales
4.2
Publicity
4.3
Box office costs
4.4
**Total costs of charitable activities**
**Venue hire, Insurance and licensing**
4.1
Venue hire
Insurance
TENs
Film licensing
**Total venue hire, insurance and**
**licensing**
**Cost of sales**
4.2
DVD purchase
Refreshment costs
**Total cost of sales**
**Publicity**
4.3
Design and print
Website
Advertising
**Total publicity costs**|**Unrestricted**
**Funds**
**2022**
**£**
**4**
**0**
**125**
**13**
**165**
**120**
**89**
**516**
**4,320**
**677**
**2,171**
**285**
**7,453**
**1,950**
**249**
**63**
**2,058**
**4,320**
**120**
**558**
**677**
**1928**
**243**
**0**
**2,171**|**Restricted**
**Funds**
**2022**
**£**
**795**
**0**
**0**
**0**
**0**
**0**
**0**
**795**
**0**
**0**
**150**
**0**
**150**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**150**
**150**|**Total Funds**
**2022**
**£**
**799**
**0**
**125**
**13**
**165**
**120**
**89**
**1,311**
**4,320**
**677**
**2,321**
**285**
**7,603**
**1,950**
**249**
**63**
**2,058**
**4,320**
**120**
**558**
**677**
**1,928**
**243**
**150**
**2,321**|_Total_
_Funds_
_2020-21_
_£_
_0_
_0_
_0_
_0_
_0_
_0_
_61_| |---|---|---|---|---| |||||_61_| |||||_1,425_
_165_
_1,016_
_156_| |||||_2,763_| |||||_550_
_0_
_42_
_833_| |||||_1,425_| |||||_60_
_105_| |||||_165_| |||||_756_
_260_
_0_| |||||_1,016_| 9 |**Note**
**Box office costs**
4.4
Ticketsource, Stripe and SumUp
fees
Float
Ticket printing
**Total box office costs**
**Governance**
5
Independent Examiner
Bookkeeping
Preparation of Annual Report
**Total governance costs**|**Unrestricted**
**Funds**
**2022**
**£**
**235**
**50**
**0**
**285**
**9**
**360**
**360**
**729**|**Restricted**
**Funds**
**2022**
**£**
**0**
**0**
**0**
**0**
**0**
**0**
**0**
**0**|**Total Funds**
**2022**
**£**
**235**
**50**
**0**
**285**
**9**
**360**
**360**
**729**|_Total_
_Funds_
_2020-21_
_£_
_73_
_0_
_83_| |---|---|---|---|---| |||||_156_| |||||_32_
_360_
_580_| |||||_972_| 10