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2022-08-31-accounts

Trustees’ annual report for the period

Period start date 0 1 0 9 2 1 Period end date 3 1 0 8 2 2

Charity name Charity No DANCE CREATIVE (if any) 1196309

Objectives and Activities

SORP reference Summary of the Para 1.17 purposes of the charity as To advance the arts for the public benefit by the promotion set out in its governing in particular, but not exclusively, of the art of dance. document Our vision is to: Change lives through dance, for people living across Oxfordshire and beyond Our mission is to: Deliver dance projects, classes and productions that:

In order to achieve our vision and mission, we aim to:

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Charity Accounts templates – Trustees’ annual report for the period

needs such as dementia, parkinson’s disease, long-term
health conditions, and mental health issues
●
Be a voice for individuals and communities who may feel
less visible to society, raising awareness of issues which
need bringing to the forefront of people’s recognition
and understanding, and championing and celebrating
the people who are affected by them
●
Offer a creative and empowering approach to dance
which draws on people’s individual stories, building and
nurturing relationships and social confidence, reducing
social isolation and loneliness, supporting family
connections, and creating opportunities for people of all
ages to dance together
●
Bring dance to people who may ordinarily be prevented
from participating because of financial, social, age or
physical and emotional barriers, including those living in
care homes and supported living
●
Place the people we work with at the heart of everything
we do, listening to their expertise, advice and
experience, and working in close collaboration with other
organisations and individuals so that our work is fully
embedded in local communities and agendas
Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular,the
activities, projects or
servicesidentified in
the accounts.		 Para 1.17 and
1.19		 The main activities were divided into 2 areas of focus –
artistic development and organisational development:
A) Artistic Development
●
To develop regular & sustainable opportunities for
people to dance together
●
To grow our reach & widen our participant and audience
base
●
To challenge our creativity and develop our artistic vision
B) Organisational Development
●
To diversify our income streams and seek more
sustainable, long-term funding

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This activity was delivered through the following programmes of work:

1. You Can Dance!

You Can Dance! was part of Active Oxfordshire’s countywide Active Reach programme, funded by Sport England. It was designed to be a flexible and creative way of encouraging older people (aged 60+) to engage in dance as a way of improving their mental and physical health. The project aimed to target older people who had been particularly adversely affected by the pandemic. This included those living with long term health conditions or those who had become isolated, vulnerable or fragile as a result of shielding, deterioration of health or confidence, or other related issues. In addition, the project had a primary focus on the area of West Bicester in Cherwell District as an area of deprivation.

The project’s specific objectives were to:

The project offered different access points to dance which included:

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online tutorial which explained how to use the props and booklet

‘You Can Dance!’ was initially intended to be delivered through local social prescribing partnerships, with older people from the target group being referred to the project. However, a lack of social prescribing in Cherwell led to us looking for other local delivery partners and expanding the reach of the project to other areas of the county.

Outcomes

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Oxfordshire District Councils to be distributed across
South Oxfordshire, and we delivered an additional
programme of taster sessions to accompany the packs
in Berinsfield Community Centre.
An additional outcome of the project was the development of
several new partnerships including:
●
Oxfordshire Health’s Creating with Care team, who
helped to distribute the Home Dance packs to older
patients from Witney, Wallingford and Bicester
Community Hospitals as part of their discharge
packages. These patients have typically been recovering
from falls, Covid, or hip replacements through long term
stays in hospital, and on their return home are often
physically frail, isolated, and suffering from a loss of
confidence. The packs and link to on-going online or
face to face classes offer the opportunity for gentle and
creative rehabilitation while connecting with others and
receiving individual support and follow up from us.
●
Healthy Bicester and Cherwell District Council, who
helped to promote the Home Dance packs and classes
by arranging for us to have a community market stall in
Bicester, articles in local papers including The Garth
Gazette and Cherwell Link, and posts on social media.
●
Oxford City Council, who are key partners in plans to roll
out the packs to areas of social deprivation within the
city, supported by The Community Fund (see below).
●
Bicester Village, who have funded us to produce and
distribute an additional 20 packs to older people in
Bicester and the surrounding areas.
Participant and Partner Quotes
‘Loved the enthusiasm and style of the instructor, she is a
real breath of fresh air and very welcoming, encouraging
and motivating’.
‘The packs are such a great resource – really professional
and high quality.’

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‘A big thank you for the dance package… Lovely surprise beautiful gifts and it made us smile and we got stuck in with all the things. [My husband] used the squeeze ball and it helped take the pain away from his arthritic little finger, he was most impressed’. ‘I just want to say I think the team do a great job. Thank you’. ‘We hope that [our feedback] will help you to secure further funding and possibly aid the development of this important work’.

2. Creative Conversations ‘Creative Conversations’ was a digital dance project funded by Arts Council England, which was devised during the pandemic as a way of recording, expressing, and processing people’s experiences of lockdown through dance.

We invited people to submit snippets of conversations they had had during the early stages of the pandemic. These included stories, memories, general chat and responses to life in lockdown, which were then fused into a poem commissioned from a local professional poet. ·

The aims were to:

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•
Nurture a sense of pride, celebration & community spirit,
giving hope & new possibilities for the future as we
emerge from the pandemic into a new world
•
Engage with creative dance in a safe/non-threatening
way, working creatively with new people online or in
person.
Outcomes
•
The film premiered at The Mill Arts Centre, Banbury on
Monday 20th September 2021, to an invited audience
consisting of participants, family and friends and industry
supporters. The event combined live performance, a
screening of the film, and a question and answer session
with participants and artists facilitated by the Arts
Development Officer for Oxford City Council.
•
28 audience members attended the film premiere.
•
25 participants contributed to the project, with stories,
memories and movement contributions. 22 of these
participants were also captured performing in the film,
offering their own creative dance/movement
interpretation in response to the poem and
conversations.
•
41 participants received phone calls during the first lock
down where their stories and conversations were either
incorporated into Creative Conversations or were the
original inspiration for the project.
•
One of the phone calls led to a participant creating their
own poem which is woven in to the film.
•
14 participants took part in a total of 3 creative dance
workshops on Zoom, where the project was introduced
in the first workshop and, in a further two workshops,
footage was captured for the film.
•
3 participants were visited by Dance Creative, who
captured film footage of poetry and movement/dance
responses in their own homes and a further 6 other
participants were visited and filmed in their local park.
•
The film was also screened by Oxford Playhouse in
partnership with Age UK’s Age of Creativity on 21stMay
2022. The online screening was attended by 32

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participants and accompanied by a question and answer session. Some of the audience were participants in Oxford Playhouse’s Tea Talks project, which was also set up during the pandemic to provide support and creativity for isolated older adults. • The project led to Dance Creative leading an additional face to face workshop for Tea Talks participants in October 2022, which was attended by 8 older adults.

Audience Quotes

‘what an incredible piece of humanity’

‘History in the making and recorded forever…. This will be really significant in 10 years’ time, when we can really look back and reflect’.

3. Dance for Life Oxfordshire

Our Dance for Life programme of creative dance hubs in Abingdon, Bicester, Witney and online aims to :

providing regular, accessible and affordable opportunities for people across the county to dance and socialise together.

Delivered by professionally trained dance artists and supported by assistants and volunteers, the hubs offered weekly creative dance classes followed by social time and refreshments.

The objectives for Dance for Life Oxfordshire were to:

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Outcomes

Participant Quotes

‘I feel so much more alive’

Organisational Development

One of the major aims of our Business Plan is to develop our organisation so that we can:

Our organisational development objectives from 2021-24 were to:

1) Diversify our income streams and seek more sustainable, long-term funding by:

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● consolidating new relationships with the NHS so that we are linked more robustly to health funding schemes and Social Prescribing ● identify appropriate Trusts, Foundations, public funding bodies and private donors to apply to for support for the artistic programme, and core funding. 2) Build capacity for delivering our work by: ● strengthening our operational systems, including accounting, administration, and marketing ● recruiting, training, and mentoring a pool of local Dance Artists and volunteers who are able to work with our Specialist Market – later section against objectives ● building diversity in our pool of Dance Artists, volunteers, and our Board of Trustees Outcomes

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Statement confirming
whether thetrustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para1.18 The trustees have had regard to the guidance issued by the CC
on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policy on grant making Para1.38
Policy on social investment including
program related investment		 Para1.38
Contribution made by volunteers Para1.38 The ‘Dance for Life Oxfordshire’ programme
and the Active Reach project were supported
by a total of 3 volunteers aged between 40-
72, who offered support to more vulnerable
participants within sessions, including people
with a range of different needs eg
disabilities/health conditions/social & other
anxiety. Volunteers provided tailored
individual support, which included:
●
Adaptive movement for people with
balance and strength issues, as a result of
strokes/falls/hospital stays/greater
physical fragility.
●
Diverse communication strategies for
people with conditions such as Dementia.
●
Social support before and after sessions,
including phonecalls and ‘buddying’.
●
Technical assistance for online classes.
Other

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Achievements and Performance

SORP
reference
Summary of the main achievements
of the charity, identifying the
difference the charity’s work has
made to the circumstances of its
beneficiaries and any wider benefits
to society as a whole.		 Para1.20 Our main achievements have been:
● To secure three year fundingfor our
artistic programme and organisational
development from The Community Fund.
This will enable us to build secure and
sustainable foundations for future growth,
so that we can meet increasing demand for
our work and expand our services to more
people in need across the county.
● To reach new participants and
audiencesthrough a diverse range of
projects, including our digital work, Creative
Conversations, and outreach to more
vulnerable/fragile people following the
pandemic through new classes and home
packs, to encourage people to participate in
regular exercise and re-engage with their
local communities.
● To grow our regular participantbase
through our Dance for Life programme, with
a 34% increase in participation over the
year.
● To reach a total number of 141
participants (classes, outreach workshops
and home packs) and60audience
members throughout the year.
● To build a number of new partnerships
to help promote our work, expand our reach
and prepare for sustainable growth over the
coming 3 years. Key partnerships
developed during the year include Oxford
City Council (Arts Development), The

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University of Oxford (Social Prescribing Network and The Brain Health Clinic), Bicester Village and Oxfordshire Health.

These achievements have allowed us to make the following difference both to participants and the wider community this year:

● Our work is uniquely positioned to deliver the health benefits of physical exercise through a creative artform, acting as an early health intervention which can reduce many physical and mental health risks and encourage older adults to live fuller, longer and more independent lives. Dance is strongly evidenced to be an extremely effective way to improve many different aspects of physical and mental health for older adults for an ageing population, reducing the risk of falls, high blood pressure, obesity, anxiety and depression amongst others. Our Dance for Life participants regularly reported the many benefits for both their physical and mental health, including being physically fitter/able to do more physical activity – eg gardening/walking/other forms of exercise, feeling more confident and less sad, saying, ‘I don’t think you realize how the group picked me up at a sad time in my life’. One participant also continued to report decreased levels of visceral fat and increased muscle tissue which she solely attributed to attending our classes. ● The pandemic continued to impact the lives of many of our older or more vulnerable participants, especially those whose health had deteriorated, or those who were living

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with considerably higher levels of anxiety, stress and fear than before the pandemic. Many of our participants were, and still are, shielding or anxious about returning to face to face activities and most had become extremely isolated during the lockdowns and social restrictions which continued to dominate for the first half of the year. Participants therefore relied heavily on the regular Dance for Life classes, not only to maintain/improve their physical strength, fitness and mobility, but also to provide a necessary social interaction. We continued to provide an online alternative for those too vulnerable or unable to return to face to face classes, choose the interfacing platform of Zoom so that we were able to continue to offer both a creative and social approach to dance – using functions such as spotlighting, pinning, and breakout groups so that participants could work together as they would in a face-to-face class. We also provided social time at the end of both face to face and online classes so that participants can build relationships and peer support networks, even hosting an online Christmas lunch. Participants called these interventions ‘a lifeline’. They showed us that social connection is as valuable as physical activity for the communities we support, and so we are committed to providing social opportunities as part of all our work, and to use dance to create connections between people, even in very simple ways such as getting people to smile at someone across the room from them as part of a warm-up. For more vulnerable or isolated participants, these

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activities were the only time they met others during the week - one participant called her Dance for Life group ‘my family’. ● Covid-19 also gave us a greater than ever awareness of people’s differing needs in the wider community, and this call for flexible and varied responses to those needs actually became stronger as we slowly tried to emerge from the pandemic. As a large proportion of the population ‘moved on’ from Covid, many vulnerable and older people were still affected and trapped within a need to protect themselves – a fact exacerbated by the lifting of restrictions such as face coverings and social distancing. Many were anxious about leaving their homes and being in face-toface situations. This led to us developing a flexible and responsive provision model which we piloted through our You Can Dance! project and which we will develop with support from The Community Fund, offering a range of access points (beginning with a home dance programme), progression routes for people at different stages tailored, individual support, and a continued hybrid model of online/face-toface provision. We have needed to increase our support for people to be able to engage in our regular classes, and respond to needs in more varied ways. This has ranged from welfare checks, to preclass phone calls to reassure/check in with more nervous participants, to increasing individual support within a session to accommodate a greater range of physical or emotional needs. One regular participant said, ‘Your encouragement and enthusiasm

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makes us all believe we can do it all every time’. ● Our work has also created a positive ripple effect into the wider community. Our regular participants reported that the increased social confidence and greater physical strength they gained from attending our classes has motivated them to engage with their local communities, by attending other activities, helping others, or contributing to other projects. For example, participants in our Abingdon Dance for Life group spontaneously visited another participant who had missed a number of sessions due to illness, leading them through some of the ideas we had been working on in class, and encouraging them to create their own responses through movement, which were then incorporated into the group’s work in the following session. Many of our participants volunteered to become actively involved in distributing our You Can Dance! packs to more vulnerable and isolated older adults in their local community. ● Our work benefited the wider community in other ways, including reducing pressure/costs for the NHS and other services. One of our Dance for Life participants said “I get more benefit than I ever got from physiotherapy… I really feel projects like this save the NHS money as it is so good to older people and those recovering from some illnesses”. Our classes and projects also provided choices and opportunities for care-givers – for some participants who attended classes with their caregiver, our work offered the opportunity to spend creative time together led by

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someone else, allowing them the freedom to re-connect and re-discover aspects of their relationship which have maybe been lost in the everyday setting of life. For other participants, our work offered respite time for the caregiver either by attending the class themselves or having free time while their partner attends. ● Our work also benefited participants and the wider community by communicating important social messages. As well as being a creative way to connect people suffering from isolation and loneliness, this was part of the impetus behind our digital lockdown project, Creative Conversations. We wanted to show the experiences of extreme isolation, fear and loneliness being lived by older and vulnerable communities, which weren’t being widely reported in the media at the time.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Achievements against objectives set Para1.41 A) Artistic Development Objectives
1) Develop regular & sustainable
opportunities for people to dance together –
a total of 146 regular dance sessions across
the county were delivered during the year
through our Dance for Life and You Can
Dance! programmes.
2) Grow our reach & widen our participant
and audience base –we reached a total of 47
new participants through the Dance for Life,

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You Can Dance! and Tea Talks projects,
distributed a total of 124 home packs across
the county, and showed our lockdown film,
Creative Conversations to a total of 60 people
(live and 32 online audiences).
3) Challenge our creativity and develop our
artistic vision –we worked with a poet, film
maker and participants to create and show the
digital dance work Creative Conversations.
This is the first time we have collaborated with
participants and artists from other disciplines.
B) Organisational Development Objectives
1) Diversify our income streams and seek
more sustainable, long-term funding– we
successfully applied for 3 year funding from the
Community Fund totalling £188,000, with
£2,730 in match funding from Bicester Village
and the Vale of White Horse District Council,
for artistic programmes and organisational
development beginning in January 2023.
2) Build capacity for delivering our work –
we worked in partnership with Oxford City
Council to develop a training and mentoring
application to Arts Council England, to be
submitted in December 2022.
Performance of fundraising activities
against objectives set		 Para1.41
Investment performance against
objectives		 Para1.41
Other

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Financial Review

SORP
reference
Review of the charity’s financial
position at the end of the period		 Para1.21 Just becoming a charity Dance Creative has met
its financial objectives for the year.
Statement explaining the policy for
holding reserves stating why they
are held		 Para1.22 Holding a small reserve, ensuring running costs
can be met and all other funds are allocated to
spend on charitable activities.
Amount of reserves held Para1.22 £1,624.00
Reasons for holding zero reserves Para1.22
Details of fund materially in deficit Para1.24
Explanation of any uncertainties
about the charity continuing as a
goingconcern		 Para1.23

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
The charity’s principal sources of
funds (including any fundraising)		 Para1.47 Dance Creative charitable funding is received through public
funded grants, trusts and foundations. In addition funds have
been raised through earned income and donations
Investment policy and objectives
including any social investment
policy adopted		 Para1.46
A description of the principal risks
facing the charity		 Para1.46
Other

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Structure, Governance and Management

Description of charity’s trusts: SORP
reference
Type of governing document
(trust deed, royal charter)		 Para1.25 Articles of Association
How is the charity constituted?
(e.g unincorporated association, CIO)		 Para1.25 Limited by Guarantee
Trustee selection methods including
details of any constitutional
provisions e.g. election to post
or name of any person or body
entitled to appoint one or more
trustees		 Para1.25 Elected by board vote

Additional information (optional)

You may choose to include further statements where relevant about:

SORP
reference
Policies and procedures adopted for
the induction and training of trustees		 Para1.51
The charity’s organisational structure
and any wider network with which
the charityworks		 Para1.51
Relationship with any related parties Para1.51
Other

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Reference and Administrative details

Charityname DANCE CREATIVE
Other name the charity uses
Registered charity number 119309
Charity’s principal address DANCE CREATIVE
149 RAVENCROFT
BICESTER
OX266YF

Names of the charity trustees who manage the charity

Trusteename Office (if any) Dates acted if not for
whole year		 Name of person (or
body) entitled to appoint
trustee (if any)
ANGELA CONLAN
CAROLE SCOTT 28/11/2022
DONNA NEWTON

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Reference and Administrative details (cont)

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole
year

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Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

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Declarations

The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees

Signature(s) Full name(s) DONNA LOUISE NEWTON

Position (eg Secretary, TRUSTEE Chair, etc)

Date 25/3/2023

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Charity Number 119309

DANCE CREATIVE

INCOME AND EXPENDITURE ACCOUNT FOR YEAR ENDED 31 AUGUST 2022

INCOME
Fees and Donations
Grants
TOTAL INCOME
EXPENDITURE
Artists Fees
23,492
Filming
3,210
Training
167
Administration and Management
1,189
Venue Hire
1,675
Insurance
291
Music Licence
319
Bank Charges
46
Sundries
949
NET (DEFICIT)/SURPLUS OF INCOME OVER EXPENDITURE
TOTAL FUNDS CARRIED FORWARD		 2022
£
12,739
20,223
32,961
31,338
1,624
1,624

Charity Number 119309

DANCE CREATIVE

BALANCE SHEET AS AT 31 AUGUST 2022
CURRENT ASSETS
Cash at Bank
CURRENT LIABILITIES
Deferred Income
NET CURRENT ASSETS
REPRESENTED BY
Designated Funds		 2022
£
6,689
5,065
1,624
1,624

Independent Examiner’s Report to the Trustees/Members of Dance Creative

I report on the accounts of the Trust for the year ended 31st August 2022, which are set out on pages 1 to 2.

Respective responsibilities of the trustees and members.

As trustees of Dance Creative you are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the trustees and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mrs Sarah Cooper, ACMA

8 Priestwell Court, East Haddon, Northants. NN6 8BT.

14[th] December 2022