Annual Report August 2022 - July 2023
Friends have had a busy year supporting the wider school community. We provide ‘extras’ that are often difficult for families to afford, ranging from support with grocery and fuel vouchers to community events such as family swims, our Windrush celebration and visits to see the Van Gogh exhibition and ‘Beyond Submergence’ at Propyard. We also support activities such as our bonfire night party, and help fund courses for adults, like sewing, cookery, craft and keep fit. Many of these activities help the school maintain its unique community feel and warm welcome. Our income from trusts and grants this year was around £37,000.
We were so pleased that the community space at school was completed in September 2022 which meant we were able to support activities in a lovely new space. Whilst these were predominantly funded through grants from Friends, they were managed day-to-day by Sarah Franke, in her school community development role. This has been such a positive and proactive partnership.
An exciting development for autumn will be a new mural, painted by artist Jazz Thompson, commemorating the Bristol Bus Boycott, and involving our community through workshops and discussions.
We have continued to maintain partnerships and build relationships with funders. In particular we were delighted to host a lunch event in July welcoming donors who have supported us this year, catered by our lottery-funded cooking group. Partnerships also led to significant support for the school, including funding for trips, visits and extra-curricular activities such as Rocksteady music workshops and class-based cookery sessions.
The Community Learning Fund, a commissioning opportunity which we were granted last year, meant we could fund a sewing group and a craft group. Both groups linked in with other activities, such as the summer fair and the Windrush celebration. These wider connections between groups and across activities have been so positive, and have helped us all to celebrate our diverse community.
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This year we have
been particularly
grateful to...
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Our AGM
Our AGM is on Tuesday 7th November in the conference room at the Ibis Hotel (BS2 0PS.) 6.30 Welcome 7.15 AGM 8.30 Optional socialising! Until around 9.15 Everyone is welcome to come along, please email friendsofannahmore@gmail.com by the Friday before, as we will need to provide names to the hotel.
We have six trustees …
Fatoumata Ba Vivienne Bignell Ruth Cochrane Sarah Franke
Iwona Salamon (secretary)
Shaazna Shanoon (treasurer) … plus committee members
Helen Barbour
Behind the scenes:
If you follow our twitter feed, or check our website, you will see quite a few things going on that help to support our charity and our community. For example, did you know that:
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Friends of Hannah More started in 2007. Some people who were involved back then are still involved today.
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We have developed partnerships with many organisations and groups over the years, including Trinity, acta community theatre, We the Curious, SS Great Britain, Travelling Kitchen, Easton Leisure Centre, FIXX bikes, A.P.E. project, the Ibis Hotel, Burges Salmon, Deloitte, HMRC , Sovereign Houing, Greggs, and many more.
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GoodGym Bristol, in partnership with Friends, have supported the school for many years. They help with weeding, sweeping, tidying, sorting, painting, picking apples and much more!
Charlene Lawrence
Hannah Pepper
We welcome new members and trustees. Please send us an email for further information.
friendsofannahmore@gmail.com www.friendsofannahmore.org
@FriendsHannahM
Ongoing support for families...
We continued to support families with individual requests for welfare, travel, and items needed to support specific needs. Once again we linked with Greggs Foundation, who provided supermarket and fuel vouchers for over 50 families. School also provided some direct welfare support grants, which we helped to fund.
Community, culture, legacy, well-being …
Our charity exists to support and strengthen our community. Sometimes, hardship (and school funding pressures) can feel overwhelming, but we believe that celebration and creativity always help - even at the most difficult of times. New experiences, enjoyed together, remind us that we share a universal human experience. We find new connections, feel welcomed and build new friendships through new creative activities.
Our website … we have just published our new website… have a look at www.friendsofhannahmore.org
Key targets for 23-24 … welcome more people to meetings and ensure these are productive; maintain funding levels; support new commissioned courses; support the cultural capital agenda at school; maintain the website; celebrate our wider community.
Our longest running activity!
We think our Saturday fun swims have been running since 2015! This year we were able to fund six sessions for the Hannah More community, between May and July. Limiting the number of older siblings led to less boisterous sessions, and we were delighted to see more parents swimming too. Roll on 2024 swims!
Charity no. 1196297
Report and Unaudited Financial Statements Friends of Hannah More 31 July 2023
Friends of Hannah More
Contents
| Contents | |
|---|---|
| Page No. | |
| Reference and Administrative Details | 1 |
| Trustees’ Annual Report | 2 |
| Statement of Financial Activity | 6 |
| Balance Sheet | 7 |
| Notes | 8 |
Friends of Hannah More
Reference and Administrative Details
Year ended 31 July 2023
Friends of Hannah More is a charity.
Charity no. 1196297 Registered office Hannah More Primary School New Kingsley Road Bristol BS2 0LT Trustees Ruth Cochrane - Chair Fathima Shaazna Shanoon - Treasurer Iwona Salamon - Secretary Fatoumata Ba Vivienne Bignell Sarah Franke
1
Friends of Hannah More
Trustees’ Annual Report
Year ended 31 July 2023
The trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 31 July 2023. The financial statements comply with the Charities Act 2011.
Structure, governance, and management
The organisation obtained formal confirmation of its status as an unincorporated charity when it became registered with the Charity Commission in October 2021, registered number 1196297.
The organisation seeks to appoint trustees on the basis of relevant experience, knowledge of the organisation’s aims and familiarity with the geographical area and diverse community within which it works. Potential trustees are recruited through advertisements, via the school and through word-of-mouth. Those who come forward are then invited for an initial discussion with trustees, followed by an invitation to attend a trustees’ meeting. They may be asked to submit a CV.
Trustees serve for a period of two years and can be re-elected for a further four years, with the chair and treasurer serving for four years, and can be re-elected for a further four years.
The trustees meet 3 times a year to oversee and make decisions about governance and funding. Activity planning and delivery are the responsibility of the committee supported by the Trustees.
Objectives and activities
The charity has general charitable purposes relating to children/young people and people of a particular ethnic or racial origin by providing services, advocacy, advice, and information.
Public benefit
The trustees are satisfied that they have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission whilst exercising their duties and believe that all the organisation’s activities are for the public benefit for the year 2022/23.
2
Friends of Hannah More
Trustees’ Annual Report (continued)
Year ended 31 July 2023
Achievements and Performance in 2022/23
Friends of Hannah More has had a busy year supporting the wider school community. We provide ‘extras’ that are often difficult for families to afford, ranging from support with grocery and fuel vouchers to community events such as family swims, our Windrush celebration and visits to see the Van Gogh exhibition and ‘Beyond Submergence’ at Propyard. We also support activities such as our bonfire night party, and help fund courses for adults, like sewing, cookery, craft and keep fit. Many of these activities help the school maintain its unique community feel and warm welcome. Our income from donations and grants this year was around £70,000.
We were so pleased that the community space at school was completed in September 2022 which meant we were able to support activities in a lovely new space. Whilst these were predominantly funded through grants from Friends, they were managed day-to-day by Sarah Franke, in her school community development role. This has been such a positive and proactive partnership.
An exciting development for autumn will be a new mural, painted by artist Jazz Thompson, commemorating the Bristol Bus Boycott, and involving our community through workshops and discussions. We have continued to maintain partnerships and build relationships with funders. In particular we were delighted to host a lunch event in July welcoming donors who have supported us this year, catered by our lottery-funded cooking group. Partnerships also led to significant support for the school, including funding for trips, visits and extra-curricular activities such as Rocksteady music workshops and class-based cookery sessions.
The Community Learning Fund, a commissioning opportunity which we were granted last year, meant we could fund a sewing group and a craft group. Both groups linked in with other activities, such as the summer fair and the Windrush celebration. These wider connections between groups and across activities have been so positive and helped us all to celebrate our diverse community.
Ongoing support for families
We continued to support families with individual requests for welfare, travel, and items needed to support specific needs. Once again, we linked with Greggs Foundation, who provided supermarket and fuel vouchers for over 50 families. School also provided some direct welfare support grants, which we helped to fund.
Community, Culture, Legacy, and Well-Being
Our charity exists to support and strengthen our community. Sometimes, hardship (and school funding pressures) can feel overwhelming, but we believe that celebration and creativity always help - even at the most difficult of times. New experiences, enjoyed together, remind us that we share a universal human experience. We find new connections, feel welcomed and build new friendships through new creative activities.
Structure and Governance
Our current trustees are Fatoumata Ba, Viv Bignell, Ruth Cochrane, Sarah Franke, Iwona Salamon, and Fathima Shaazna Shanoon. We are always keen to recruit new trustees and would particularly welcome anyone with relevant skills. As well as our trustees, we have a small committee who also support our work. Hannah Pepper, Helen Barbour, and Charlene Lawrence are our committee members.
3
Friends of Hannah More
Trustees’ Annual Report (continued)
Year ended 31 July 2023
Plans for 2023/24 and beyond
We plan to welcome more people to meetings and ensure these are productive, maintain funding levels, support new commissioned courses, support the cultural capital agenda at school, maintain the website, celebrate our wider community.
Financial Review
The charity maintains its reserves at a level sufficient to enable it to plan and commit for up to a year ahead based on reasonable projections for known or likely income and expenditure during that period.
Reserves are restricted if the initial receipt of income from a grant, donation or similar was for a specified project or items of expenditure. At 31 July 2023 the charity had £2,026 (2022 £5,269) in general reserves and £8,661 (2021 £677) restricted reserves.
Main sources of funding
Grants and donations from trusts, foundations, and individuals.
Expenditure in support of charitable objectives
Throughout 2022/23 the charity has worked to ensure that all expenditure has been made to further the objectives of the organisation. However, Friends acknowledge that there is a great deal of pressure on school budget and is committed to costing in overheads where possible.
Statement of responsibilities of the trustees
The trustees are required to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the charity and the incoming resources and application of resources, including the net income or expenditure, of the charity for the year. In preparing those financial statements the trustees is required to:
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Select suitable accounting policies and then apply them consistently.
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Make judgements and estimates that are reasonable and prudent.
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements.
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Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The trustees confirm that to the best of their knowledge there is no information relevant to the audit of which the auditor is unaware. The trustees also confirm that they have taken all necessary steps to ensure that they themselves are aware of all relevant audit information and that this information has been communicated to the auditor.
4
Friends of Hannah More
Trustees’ Annual Report (continued)
Year ended 31 July 2023
Approved by the trustees on 7 November 2022 and signed on their behalf by:
Ruth Cochrane
Chair of Friends of Hannah More
5
Friends of Hannah More
Statement of Financial Activity (including income and expenditure account)
for the year ended 31 July 2023
| Year ended | Year ended |
||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | 31 July | 31 July | ||
| Funds | Funds | 2023 | 2022 | ||
| Notes | £ | £ | £ | £ | |
| Income and endowments from: | |||||
| Charitable activities | 3 | 8,202 | 32,402 | 40,604 | 7,171 |
| Donations | 4 | 1,338 | 28,843 | 30,181 | - |
| Total | 9,540 | 61,245 | 70,785 | 7,171 | |
| Expenditure on: | |||||
| Donations and charitable activities | 5 | (12,783) | (53,262) | (66,044) | 14,615 |
| Total | (12,783) | (53,262) | (66,044) | 14,615 | |
| Net income/(expenditure) | (3,243) | 7,984 | 4,741 | (7,444) | |
| Net movement in funds | (3,243) | 7,984 | 4,741 | (7,444) | |
| Total funds brought forward | 5,269 | 677 | 5,946 | 13,390 | |
| Total funds carried forward | 2,026 | **8,661 ** | 10,687 | 5,946 |
All of the above results are derived from continuing activities. There were no other recognised gains or losses other than those stated above.
The notes on pages 8 and 9 form part of these financial statements.
6
Friends of Hannah More
Balance Sheet
as at 31 July 2023
| 31 July | 31 July | ||
|---|---|---|---|
| 2023 | 2022 | ||
| Notes | £ |
£ | |
| ASSETS | |||
| Current: | |||
| Debtors and prepayments | - | 100 | |
| Cashat bank | **13,367 ** | 10,248 | |
| Total current assets | 13,367 | 10,348 | |
| LIABILITIES | |||
| Creditors: amounts due to within 1 year | 7 | 2,680 | 4,402 |
| Net current assets | **10,687 ** | 5,946 | |
| Net assets | 10,687 | 5,946 | |
| Funds | |||
| Restricted | 8,661 | 677 | |
| Unrestricted | 2,026 | 5,269 | |
| Total Funds | 10,687 | 5,946 |
The financial statements is approved by the trustees on 7 November 2023 and signed on their behalf by:
F. Shaazna Shanoon
The notes on pages 8 and 9 form part of these financial statements.
7
Friends of Hannah More
Notes
(forming part of the financial statements)
1 General Information and Statement of compliance
Friends of Hannah More (Friends) is a charity. Friends supports its community by funding enrichment activities for children and running inclusive courses for adults to learn new skills and socialize. They also assist families, provide support to individuals, and have a welfare fund for families facing challenging circumstances.
For the period ended 31 July 2023, the charitable company was entitled to the exemption under section 477(2) of the Companies Act 2006.
No members have required the company to obtain an audit of its accounts for the period in question in accordance with section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for ensuring that the company keeps accounting records complying with section 386, and preparing accounts which give a true and fair view of the state of affairs of the company as at 31 July 2023, and of its profit or loss for the financial period in accordance with section 393, and which otherwise comply with the requirements of the Companies Act 2006 relating to accounts, so far as applicable to the company.
The financial statements are prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small entities.
2 Accounting policies
a) The financial statements have been prepared under the historical cost convention and in accordance with the Companies Act 2006, the Financial Reporting Standard for Small Entities (FRSSE 2015), and the requirements of the Charities Statement of Recommended Practice (SORP FRSSE 2015) based thereon.
b) Income from charitable activities - restricted funds are received by way of grants, donations and gifts and is included in full in the SOFA when receivable.
c) Charitable activities - unrestricted funds are credited to the Statement of Financial Activity when received of receivable whichever is earlier, unless they relate to a specific future period, in which case they are deferred.
d) Expenditure on charitable activities is recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
e) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund.
f) Unrestricted funds are donations and other incoming resources received or generated for the charitable purposes.
3 Income from charitable activities
| 31 July | 31 July | |||
|---|---|---|---|---|
| Unrestricted | Restricted | 2023 | 2022 | |
| £ | £ | £ | £ | |
| Lottery/Sport | - | 10,200 | 10,200 | 1,300 |
| General | 8,202 | - | 8,202 | 411 |
| Church Urban | - | 6,600 | 6,600 | - |
| Quartet | - | 6,252 | 6,252 | 3,695 |
| John James | - | 5,700 | 5,700 | - |
| Nisbet | - | 2,000 | 2,000 | - |
| BCC (West of England | ||||
| Combined Authority) | - | 1,650 | 1,650 | - |
| Travel grants | - | - | - | 1,115 |
| Hawkfield Homes | - | - | - | 350 |
| Bouygues | - | - | - | 300 |
| 888wawdwdw8,202 | **32,402 ** | **40,604 ** | 7,171 |
8
Friends of Hannah More
Notes
(forming part of the financial statements)
4 Income from donations
| 31 July | 31 July | |||||
|---|---|---|---|---|---|---|
| Unrestricted | Restricted | 2023 | 2022 | |||
| £ | £ | £ | £ | |||
| Touchwood | - | 28,843 | 28,843 | - | ||
| General | 1,338 | - | 1,338 | - | ||
| 1,3381,338 | 28,843 | **30,181 ** | - | |||
| 5 Expenditure on Donations and Charitable Activities |
||||||
| Unrestricted | Restricted | 31 July 2023 |
31 July 2022 |
|||
| £ | £ | £ | £ | |||
| Touchwood | - | 28,843 | 28,843 | - | ||
| General | 12,783 | - | 12,783 | 3,211 | ||
| Church Urban | - | 6,209 | 6,209 | - | ||
| John James | - | 5,700 | 5,700 | - | ||
| Quartet | - | 4,883 | 4,883 | - | ||
| Lottery/Sport | - | 4,007 | 4,007 | 1,193 | ||
| BCC (WECA) | - | 1,328 | 1,328 | - | ||
| Nisbet | - | 1,312 | 1,312 | - | ||
| WECA Craft | - | 980 | 980 | - | ||
| City Funds | - | - | - | 5,321 | ||
| Circomedia | - | - | - | 3,164 | ||
| Travel | - | - | - | 1,114 | ||
| Football kit | - | - | - | 377 | ||
| Bouygues | - | - | - | 235 | ||
| 12,783 | 53,262 | 66,044 | 14,615 | |||
| 6 Net movement in funds | ||||||
| 31 July | 31 July |
|||||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Trustees’ reimbursed expenses | --- | - | ||||
| Trustees’ remuneration | **-- ** | - | ||||
| 7 Creditors and accruals |
||||||
| 31 July | 31 July |
|||||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Creditors | 2,680 | 2,680 | ||||
| Deferredincome | - | 1,722 | ||||
| Closing balance | 2,680 | 4,402 |
8 Taxation
The charity is exempt from corporation tax as all income is charitable and is applied for charitable purposes.
9
Independent examiner’s report
To the trustees of Friends of Hannah More
I report on the accounts of the charity for the year ended 31 July 2023, which are set out on pages 9 to 12 of the accounts.
Respective responsibilities of trustees and examiner
The trustees are responsible for the preparation of the accounts. The Charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under Part 16 of the Companies Act 2006 and is eligible for independent examination, it is my responsibility to:
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Examine the accounts under section 145 of the 2011 Act;
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Follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;
and state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records and to prepare accounts which accord with the accounting records and which comply with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities (revised 2005);
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have not been met;
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or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 16 January 2024
Signed:
Peter McCartney BSc; LLM Robins Mead South Stoke Reading RG8 0JH