Trustees’ Annual Report for the period
From 1[st] January 2023 to 31[st] December 2023
Charity name: Darlington Harriers & Athletics Club
Charity registration number: 1196280
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Our objects are the advancement of and promotion of community participation in, the amateur sport of athletics for the benefits of the inhabitants of Darlington and surrounding areas for the public benefit by the provision of facilities for participating in such sport, coaching in respect of such sport, and assistance with coaching and leadership qualifications, and support and assistance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The main activities have been related to the above objects of our charity. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes, we have. |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference |
||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We are very grateful for the contribution made by all our coaches, committee members and those who support us by volunteering at events. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Organising and promoting many competitive athletics events. Providing coaching and support to our members and facilitating the achievement of coaching and leadership qualifications. The health and well-being of beneficiaries has improved significantly. |
Additional information (optional)
You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Surplus of £5,517 on annual activities. Total Undesignated Funds £20,674 Total Designated Funds £9,000 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | To provide financial reserves to withstand future fluctuations in income and also to facilitate investment in coaching, equipment and infrastructure. |
| Amount of reserves held | Para 1.22 | Total Undesignated Funds £20,674 Total Designated Funds £9,000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | No concerns. |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the principal Para 1.46 risks facing the charity Other
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Private company limited by guarantee |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointment by Committee. |
Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Darlington Harriers & Athletics Club |
|---|---|
| Other name the charity uses | Darlington Harriers |
| Registered charity number | 1196280 |
| Charity’s principal address | |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Office (if any) | Dates acted if not for whole year |
Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|---|---|---|
| Hilary Bevan | Chair from 1 August 2023 |
||||||
| Nigel Orr | Treasurer | ||||||
| Paul Cook | Chair until 31 July 2023 |
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| LesleyMiller | Secretary | ||||||
| Corporate trustees–names of the directors at the date the report was approved Director name Hilary Bevan Nigel Orr Paul Cook Lesley Miller |
|||||||
| Director name | |||||||
| Hilary Bevan | |||||||
| Nigel Orr | |||||||
| Paul Cook | |||||||
| Lesley Miller | |||||||
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| n/a | ||
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Nigel Orr Full name(s) Nigel Orr
Position (eg Secretary, Treasurer Chair, etc)
Date
22[nd] September 2024
Darlington Harriers & AC
- Income & Expenditure Statement to 31st December 2023 Approved at AGM 29 July 2024
| 2023 | 2023 | 2023 | 2023 | |
|---|---|---|---|---|
| Membership Subscriptions & Affiliations Membership Subs b/f from 2022 (Jan.to March 2023) Membership Subs. April to Dec.2023 3 months of April to Dec. subs to c/f to 2024 Training fees / Pay-As-You-Go Club affiliation fee to EA Track fees to Darlington Council, Shildon & Longfield Affiliation fees to Northern Athletics (Oct to Dec. 2023) Affiliation fees to Northern Athletics b/f (Jan to Sept. 2023) Total Membership Subscriptions & Affiliations Training Hire of Gym & Hall Total Training |
Income Expenditure |
Net Inc/(Exp.) |
||
| Actuals to 31st December 2023 | ||||
| £ 3,911 8,126 (2,032) |
£ 3,911 8,126 (2,032) |
|||
| 10,006 6,909 |
0 150 8,733 108 369 |
10,006 6,909 (150) (8,733) (108) (369) |
||
| 16,915 | 9,360 | 7,556 | ||
| 1,020 | ||||
| 0 | 1,020 | (1,020) | ||
| Competition Events Pit Stop South Park 20 mile Children with Cancer Viv Pow 5k Run 4 Louis It's OK to Talk 5k - Samaritans Croft 5k ( Dec) Ian Barnes Monthly Mile Series Marathon Parlauf (January 2023) Kieran Maxwell Memorial 2023 Donation = £2,501 (£1,300 donation 2022; £731 donation 2021) |
2,525 879 1,213 616 0 251 1,236 1,236 561 561 1,199 1,199 0 63 0 30 1,669 998 5,678 5,678 |
1,646 596 (251) (0) 0 0 (63) (30) 671 0 |
||
| Total Competition Events | 14,081 | 11,511 | 2,570 | |
| League & Competition Fees NEYDL Northern T&F League NYSD XC & T&F Competition Entry Fees and Travel |
0 0 310 0 |
311 400 383 760 |
(311) (400) (73) (760) |
|
| Total League & Competition Fees | 310 | 1,854 | (1,544) | |
| Other :- Coaching Presentation Night Insurance Income from Hiring Equipment EA Club Improvement Grant Club / Web Expenses / Laptop Trophies / Engraving VAT refund from Darlington Council re. Track Fees |
1,224 205 152 1,645 |
2,117 2,282 362 465 46 |
(2,117) (1,058) (362) 205 152 (465) (46) 1,645 |
|
| Total Other | 3,226 | 5,271 | (2,045) | |
| Total | 34,532 | 29,015 | 5,517 | |
| Balance b/f Balance c/f |
24,157 | |||
| 29,674 | ||||
| £ 18,157.00 5,516.78 (3,000.00) 20,673.78 6,000.00 3,000.00 9,000.00 29,673.78 34,836.63 485.70 (3,900.00) 324.00 (2,072.55) 29,673.78 |
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| Draft Balance Sheet as at 31st December 2023 | ||||
| Funds b/f Current Year Surplus / (Deficit) Transfer to Designated Funds Total Undesignated Funds Designated Funds - Contribution to Track Fund b/f Designated Funds - Contribution to Track Fund Total Designated Funds Total Funds Represented by: Bank Cash Creditors Payments in advance Deferred income Total |
£ 18,157.00 5,516.78 (3,000.00) |
|||
| 20,673.78 | ||||
| 6,000.00 3,000.00 |
||||
| 9,000.00 | ||||
| 29,673.78 | ||||
| 34,836.63 485.70 (3,900.00) 324.00 (2,072.55) |
||||
| 29,673.78 |
DARUNGTON HARRIERS & AC RÉVIEW OF ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2023 ree bank balance r>n bank reconciliatffi to bank siolement5 Confirm unpresonied cheque5 cleared sirKe year end A8ree balarKe on bank fe(oncili31ion 10 ac¢ounls 4ree fi8ures on face of accounts to siipI)orlin8 ledF,er Check additions on fa ol èccounts A8rÈe sample of 5 xpenditure tran¢t)n$ io supwrting documentation Agree sample uf S income transactitins lo supporting documentation HB 29107124 reed H8 29107124 None H8 29107124 reed reed 29107124 H8 29107124 Checked HB 29107124 Done Done- noi all income 8enerales paperwork so agreed to bank statements where oiher docs not available_ Clothin8 now dealt with via Mysponswear so any sto(k held by DHAC will be of minimal value. HB 29107124 Cornslder tlosii% stock pOsitn HB 29107124 From the revlew ènd ihe testin8 carried o ut. It would appear that ihe accounts for the period ended 31 C•e¢ember 2023 have bten property prepared. Hllary Bevan FCCA 29107124