Charlbury Comer House and Memorial Hall Trust Registration No.: 1196206 Financlal Statements for the year ended 31 December 2023 The trustees present their report together with financial statements for the year ended 31" December 2023. The financial statements comply with the Charities Act 2011, the Constitution, and Accounting and Reporting by Charities preparing their accounts in accordan vrith the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 effective I" January 2019. Achievements and performance 2023 was the chariV5 first full year of managing The Corner House and the Memorial Hall. having taken over responsibility for them in Juty 2022. The charity continued to maintain its financial viability through a number of income Streams, including the short-term hire of individual rooms. and longer-tenn agreements wtth a social welfare support hub: a small international charty (office space): the local Art Society {a studiol- and Charlbury Museum, which has occupied a significant portion of The Comer House for some 60 year& Other income was derNed from Town Council suppjrt. donations. and the major contribution made through the fund-raising efforts of Street Fair, which was established in times past specifically to raise money for the buildings. The current trustees have deterniined that Street Fairfs donations are set aside to help fund the chariV5 proposed renovation of The Corner House. To that end, during the year the charity took advantage of the services of a local architect who is experienced in handling listed properties to draw up proposals for enhancing the usability of The Corner House as a communityvenue. and reducing its environmentsl footprint, while maintaining the buildin<s heritage value. Following consultation in the town. a planning application was submitted to the lo(31 authority in mid-year. However. invtial indications were that the council's officer with responsibility for listed buildings had reservations about aspects of the proposal, which was subsequently withdrawn to allow modifications to be made to it. While this was disappointing, it did allow the charity to explore other. related topics. This in tum led to the installation of high- efficiency electric Space heating on a trial basis in one area, and low*nergy lightlng in some rooms. The decision was also made to disconnect the natural ga5 Supply to The Corner House as a means of reducing its carbon footprint. In addition, the charity commissioned a thorough suryey of the potential for making fvrther improvements to the bulklin5 energy efficiencry. Funding for this was obtained from Sustainable Charfbury, which draws tts resources from surpluses generated by a local community-owned solar fam. An in-house second-hand bookshop provides the charity with a significant source of donations, and is now recognised as being a leading outlet in the district. Its success led to the decision in 2023 to devote further space within The Comer House to book sales, wrth the expectation that the charitvs investment in new shelving would have a short payback time. The increase in bookselling space does not appear to have impacted room-hire revenues. Maintenance is an on-going issue. especiallyfor The Comer House. given that parts of the building date to the 17, Century. Roofs in particular are difficult to assess, and to this end the charity commissioned a drone survey of the roofs of both The Comer House and the Memorial Hall. The images received provided a hIgqUalIty resource for assessing future maintenance requirements. One disappointing item during the year (Sin fully remediated) was the realisation that errors had been made during the initial installation of the charitys new computerised accounting system. The effect was. unfortunately, cumulative to the point where the problem was identified. The end result was the charitvs inability to submit tts annual retum for 2022 by the due date, wtth dispensation received frorn the Charity Commission in view of the Circumstan5.
Charlbury Corner House and Memorial Hall Trust Registration No.: 1196206 Financial Statements for the year ended 31 December 2023 Reference and administratlve detsils Trustees at 31" December 2023 were: Name Roy Scott Paddy Gallagher Brian Ford Simon Walker John Partington Timothy Crisp Office Chairman Appolnttng body Initial trustee OCC and WODC counallors pcc Initial trustee The trustees Charlbury Town Council Treasurer Secretary Roy Scott and Simon Walker are scheduled to retire at the end of their initial temi during 2024. Charlbury Town Council acts 85 the charity's custodian trustee in respert of the freehold of the properties underour management. Our bankers are UnityTrust Bank. Objects The objects are.. The provision and Maintenan of The Corner House and the War Memorial Hall for the use of the inhabitsnts of Charlbury and the surrounding area without distinction of political, religious or other opinions. including use for. (al meeting5, lectures and classes- Ibl other forms of recreation and leisure-time occupation. with the object of improving the conditions of life for the inhabitsnts- and {cl any other charitable activity for communtty benefit as the trustee5 shall think appropriate. Governing document The Charlbury Corner House and Memortal Trust is a Charitable Incorporated Organisatlon registered with the Charity Commission with number I1962(. The Constitution adopted on 11 October 2021 sets out the way in which The Charlbury Corner House and Memorial Trust is to be governed. Recrultment and appointment of trustees The charrty may have up to nine trustees. who are appointed for initial three-year terms and may stand for reappointment. Charlbury Town Council may appoint up to three charity trustees. and committee comprising the Oxfordshire County Council councillor representing Charlbury and the two West OxFordshire District Council councillors representing Charlbury may appoint up to two charity trustees, and the Parochial Church Council for Charlbury may appoint one charity trustee. The trustees themselves may also appoint or reappoint members to the trustee board.
Charlbury Corner House and Memorial Hall Trust Registration No.: 1196206 Financial Statements for the year ended 31 December 2023 Induttlon and tralning of trustees New trustees are appointed in cognisance of the skills and experience that they can offer to the charity. Several l)oard members are a150 trustees of other charities. New trustees are also provided with appropriate support and guIdae to enable them to fulfil their responsibilities to the charity. Risk Management The charity aims to provide a safe environment for the individuals and organisations that make use of its facilities to do so without coming to ham). In this context. one of the trtsstees has responsibility for all aspects of health and safety as it relates to the property. The trustees require safety and safeguarding during the use of our facilities by others to be the responsibility of those individuals and oreanisations. The charity maintains suffKient reserves to cover its immediate requirements, with surplus funds being held in secure current and savings bank accounts. Organlsational structure Trustees meet monthly to make appropriate decisions regarding The Charlbury Corner House and Memorial Trust. In thi5 they are 5UPPOrted by a book-keeper. who also has responsibility for managing the booking system used by hirers of our facilitie& Public benefit In providing the charity's facilities for use by others in the community, the trustees are mindful of the Charities Act 2011 'public benefit requiremeny in all of their activities. Our objective is to provide The Comer House and the Memorial Hall forthe use of the inhabitants of Chadbury and the surrounding area. We believe the 'Achievements and Perfomiance, section above amply demonstrates the very real difference we make to the Itves of people in the areas that we serve. In our view, our activities help towards achieving the following public beneftts: The relief of those in need by reason of age. ill-health, disability, financial hardship or other disadvantage- Helping to counteract loneliness and isolation- Providing facilities for education. entertainment and other social activities- and Supporting other local otEanisations such as the Charlbury Museum and Heritage Centre. Membershlp Our trustees are our sole members. on a trustee leave5 Offi they cease to be a member.
Charlbury Comer House and Memorial Hall Trust Registration No.: 1196206 Financial Statements for the year ended 31 December 2023 Finantial review Princi al fundin sour5 On a day-to-day ba51S, the charity recerves most of tts income from hiring spaces within its facilities to other user5 Wlthin the community. In addition to regular and occasional short-term users, the charity has three longer-term users who have office or studio space with The Comer House. Since the 1960$ It has also prowded premises for the Charlbury Museum and Heritage Centre, albeit at a peppercorn annual fee. The charity also beneftts from the contribution5 donated specifically for the maintenance of The Corner House by the ooanisers of Charlburfs annual Street Fair. In this context, we wish to acknowledge with full gratitude the input that the charity receives from local volunteers, both individuals and the organisers of Street Fair. It would not be able to fvnction without them. The charity has a policy of pursuing applications ft)r grants from local govemment when these are available, and of seeking 5UPPOrt from other donor organisations particularly for funding our longer- term renovation projects for The Corner House. Results for the ear As noted above, 2023 was the first full year for which the charity had responsibility for the management of The Corner House and the Memorial Hall. As such. the previous yearfs results are not strictly comparative. representing On a few Months. The charity recorded totsl incorne of £50.158 for the full year, against total expenditure of £47,051. resulting in a surplus of £3.107. Of the income. just over £32,IXKJ wa5 achieved from space hire charges. with Street Fair contributing £IO.(n) from its fund-raising activities on our behalf. Varlous small development projects at The Corner House incurred costs totalling just over £9.4(XJ. Major expendituie items included utilrties. insurartce. cleaning and regular maintenance. together with the fees charged for book-keeping seNice5. Reserves The charity has instituted a system of ring-fencing a proportion of its cash assets for use in a major renovation project that is being planned forThe Comer House. These ftsnd5 are kept in a separate bank account, and are augmented whenever possible from donations reiVed from various source5, including Street Fair. In addition to these. the charity holds sufficient reserves to cover tts immediate requirements. Plans for future periods Building on work that was stsrted by its pred$SOr organisation, the charity has been developing plans for the renovation of The Corner House, wtth the aim of improvirE its facilities as a communty hub. This will require substantial investment to rnake the building more sustainable and energy- efficient, and to provide it with better asSibil[ty. The time-scale for this to be achieved will depend on a number of factors. not least of which will be obtsining listed-building planning consent from the local authority. The trustees believe that there are good opportunities for securing funding to cover a major part of this work from a range of heritsge-focused donor bodies.
Chartbury Corner House and Memorial Hall Trust Registration No.: 1196206 Financlal Statements for the year ended 31" December 2023 Trustee< responsibility for the finandal statements The trustees are responsible for preparing the trusteeg report and the financial statements in accordan with general applicable law and Untted Kingdom Accounting Standards Iunited Kingdom General Accepted Accounting Practi1. The law applicable to charwties in England and Wales requires the trustees to prepare financlal statements for each financial year which gNe a true and fair view of the state of affairs of the charity and of the incoming resources and application of resou5 of the charity for that period. In preparing these financial statements, the trustees are required to- select suitable accounting policies and then apply them consistently. observe the methods and principles in the Charities SORP. make judgments and estimates that are reasonable and prudent- state whether applicable accounting standards have been foll0vd, subject to any material departures disclosed and explained in the financial ststements- and prepare the financial statements on the going conrn basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disc105e with reasonable accura at any time the financial position of the charity and enable them to ensure that the financial statements comply WFth the Charities Act 2011. They are also responsible for safekeeping the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The trustees are responsible for the maintenance and integrity of the charty and financial information included on the charrws website. Legislation in the United Kingdom governing the preparation and dissemination of financial statements may differfrom legislation in other jurisdictions. Signed on behalf of the trustees". Roy Scott Sirnon Walker Chairman Secretary 20, October 2024
Independent examinerfs report to the trustees of Charlbury Corner House and Mernorial Trust I report to the trustees on my examination of the accounts of Charlbury Corner House and Memorial Trust foi the year ended 31 December 2023 Respective responsibilities of trust and examiner As the trustees of Charlbury Comer House and Memorial Trust you ale responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 I'the Act'l. I report in respect of my examination of the accounts of Charlbury Corner House and Memorial Trust carried out under section 145 of the 2011 Act and in carrying out my exafnination I have followed all the applicable Dirertions given by the Charity Commission under section 14515llbl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to mv attention in connection with the examination giving me cause to believe that in any material respect.. 1. accounting record5 were not kept in respect of Charlbury Corner House and Memorial Trust as required by section 130 of the Act- or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the accounting requirements concerning the form and content ofaccounts set out in the Charities (Accounts and Reportsl Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which atte erstanding of the acc unts to be reached. M J Alexander FCA The Crofts Witney OX28 4AD 20 October 2024
Charlbury Corner House and Memorial Hall Trust Registration No.: 1196206 Financial Statements for the year ended 31 December 2023 PRINapAL ACCOUNTING pouaES The financial ststemerts have been prepared under the historical cost convention with items recognised at cosL The financial Statements have been prepared in accordance with the Statement of Recommended Practice= Accounting and Rewrting by Charrties preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and the Charitie5 Act 2011. The Charity constitutes a public benefit entity as defined by FRS 102. The financial statements present a true and fair view and the principal accounting policies of the charity. They have been prepared using the going concern basis of accounting as the trustees believe the charity has sufficient resources to continue in operation and meet its liabilities and obligations to its member5 INCOMING RESOUR Recognition of income is included in the Statement of Financial Activities {°SoFA") when: the Charity becomes entitled to the reu5. it is more likely than Th)t that the trustees will receive the resources- ond the monetary value can be measured with sufficient reliabilty. There hès been no material offsetting of assets and liabilities, or income and expenses. Grants and donations are only included in the SOFA vthen the general income recognition criteria {as set out above) are met. The value of any voluntary help recerved is not included in the attounts but 15 described in the trustees, annual report. RESOUR EXPENDED Expenditure is recognised where it is more likely than not that there is a legal or constructive obligation committing the Charity to pay out resources and the amount of the obligation can be measured with reasonable certainty. Expenditure comprises those costs incurred by the charity in the delivery of its acttvities and servi5 for tts benefiaaries. TAXATION For taxation purposes, the Charity is treated as a non-profrt making organisation and as such there is no corrxiration tax liability-
Charlbury Corner House and Memorial Hall Trust Registration No.: 1196206 Financial Statements for the year ended 31 December 2023 Income and Expendlture Acc(x4nt for the year ended 31" December 2023 2023 2022 INCOME Community Fund grant Donations Fund raising Book sales Corner House income Memorial Hall income Memorial Hall and Corner House income Other income TOTAL INCOME 3,104 1,077 1,21N) 1,603 2,666 3.267 10,859 21,511 3.445 340 50.158 19.360 EXPENDrruRE Comer House Business rate5 Electricity Equipment Gas Maintenance Telephone Wifi Water 155 2,463 153 595 2.219 2) 39 40 1,443 245 75 519 6.479 2.802 Memorfal Hall Business rates Electricity Equipment Gas Maintenance TV licence 122 1.355 276 2.673 4,215 159 105 181 4,403 159 Comer House development 9,443 General administration Software subscriptions, stationery etc Annual licences Bank charges Cleaning Insurance Book-keeper Waste Website Refunds 1.070 325 107 4.070 5,042 769 70 54 3.065 4.565 5.3 538 240 311 14.912 1,196 651 22.329
Charlbury Comer House and Memorlal Hall Trust Registration No.: 1196206 Financial Statements for the year ended 31 December 2023 TOTAL EXPENDITURE 47,051 23.594 Surplus/(DefKit) for the year 3,107 {4234} ReseNes brought forward 28.558 32.792 Reserves carried forward 31.665 28,558 Balance Sheet at 31 December 2023 2023 2022 Bank balances Debtors- letting fees 27,822 3,843 25,886 2,672 Total assets 31.665 28.558 Financed by General reserve 31.665 28.558 The financial statements were approved by the trustees on 20 Ottober 2024. Signed on behalf of the trustees- Roy Scott Simon Walker Chairman Secretary 20 October 2024
Charlbury Corner House and Memorial Hall Trust Reglstration No.: 1196206 Financial Slatements for the year ended 31 December 2023 NOTES TO THE FINANCIAL STATEMENT5 NOTE I GRANTS AND DONATIONS Grants received by the charity contain variou5 conditions that have to be followed. In the event that a grant-maker determines reasonably that these have not been followed. repayment might be requested. The trustees are. however. rtot aware of any circumstance that might result in repayment being requested. NOTE 2 PAYMENTS TO TRUSTEES AND CChNNECtED PERSONS No trustee or person with a family or business connection with a trustee. received remuneratlon in the period. directly or indirertly, whilst servinE as a trustee from the charity. NOTE 3 CAPITAL COMMrrMENTS AND CONTINGEKf UABILrriES At 31 December 2023 the chartty had no capitsl commitments or contingent liabilities. NOTE 4 FUNDRAISING For many years. the charity and its predecessor organisations have been lIant on funds raised by Street Fair to help cover the costs of running the buildings for which it is responsible to the community. More recentty, the trustees have opted to separate out these donations with the aim of building-up a reserve for future renovation projects in The Comer House. NOTE 5 SPACE411RE INCChME Different income streams are generated by The Comer House and the Memorial Hall. M05t of the Corner Hall income is from long-term users. with only occasional short-term hire. By contrast, all of the income from the Memorial Hall comes from short-term space hire. a considerable amount of which is repeat business. NOTE 5 CORNER HOUSE DEVELOPMENT Differentiated from regular Maintenan expenditure. development costs are incurred for items such as installing lowenergy lightin& improving insulation and any other projects aimed at making the building more sustsinable and a¢ssible. io