## **Trustees' Annual Report for the period** Period start date Period end date 06 April 2023 05 April 2024 **From** **To** ## Section A Reference and administration details **Charity name** Winchcombe Community Allotments and Orchard **Other names charity is known by** Winchcombe CAO **Registered charity number (if any)** 1196185 **Charity's principal address** 78 North Street, Winchcombe **Postcode GL54 5PS** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Tom de la Rosa|Chair||| ||Iain Knight|Treasurer|To 03/09/2023|| ||Sarah Davies|||| ||AmyVerey|||| ||Jess Nicholls||To 16/03/2024|| ||Rob Camm||From 09/10/2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 |**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**|**Names and addresses of advisers (Optional information)**
**Type of adviser**
**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution Type of governing document (eg. trust deed, constitution) Charitable Incorporated Organisation (CIO) How the charity is constituted (eg. trust, association, company) Elected from membership Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: -Governance including trustee decisions occasionally uses digital platform (Whatsapp) with records saved online - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** (1) To benefit the residents of Winchcombe and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide growing facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents. (2) To promote for the benefit of the public the conservation, protection and improvement of the physical and natural environment by promoting sustainable growing practices. **TAR** March **2012** 2 - Provision of 49 private allotment for the benefit of Winchcombe - Provision of a large, freely accessible community growing plot - • Free public access to a community orchard **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** - Community growing activities supported by volunteers through the year You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** - Track constructed, improving access - • Community food grown and established, fruit trees matured - • Community compost area constructed - • Community shed built, greenhouse donated and constructed - • New trustee joined (Rob Camm) **TAR** March **2012** 4 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** Reserves will be used to cover a minimum of 2 years average expenses, anything above this will be used to further the charities objectives as outlined above. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; Principles sources of funding raise for this year have been: - Charitable grants (c. £7,100) - Plot fees (c. £2,780) – NOTE this includes two plot years Money has been spent on long term assets: - Sheds, compost stores and track (c. £6,440) - Marketing and website (c. £80) - Community equipment (c. £580) Money has been spent on short term assets: - - • investment policy and Community compost (c. £885) – two years • Seeds and plants (c. £175) - objectives including any • Insurance (c. £123) - ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Tom de la Rosa **Position (eg Secretary, Chair,** Chair **etc)** **Date** 04/02/2025 **TAR** March **2012** 5 **Charity Name No (if any) Winchcombe Community Allotments and Orchard 1196185 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 06/04/2023 05/04/2024 |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| |---|---|---|---|---|---|---| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**2,776**
**500**
**6,632**
**-**
**-**
**9,908**
**-**
**-**
**-**
**9,908**
**885**
**1,109**
**34**
**580**
**162**
**45**
**1,960**
**123**
**400**
**440**
**3,420**
**175**
**105**
**54**
**9,493**
**-**
**-**
**-**
**9,493**
**415**
**-**
**1,226**
**1,642**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**|**Total funds**
**to the nearest £**
**2,776**
**500**
**6,632**
**-**
**-**
**-**
**-**
**-**
**9,908**
**-**
**-**
**-**
**9,908**
**885**
**1,109**
**34**
**580**
**162**
**45**
**1,960**
**123**
**400**
**440**
**3,420**
**175**
**105**
**54**
**-**
**-**
**-**
**-**
**9,493**
**-**
**-**
**-**
**9,493**
**415**||**Last year**
**to the nearest £**| |Allotmentplot fees|**2,776**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**2,776**||**-**| |Mid counties co-opcommunity grant|**500**|||**500**||**-**| |Enovertgrant funding|**6,632**|||**6,632**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| ||**-**|||**-**||**-**| ||**-**|||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**9,908**|||**9,908**||**-**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_ **
**A3 Payments**||||||| ||||**-**|**9,908**||**-**| |||||||| |Communitycompost delivery|**885**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**885**||**-**| |Enovertpartnershipcontribution|**1,109**|||**1,109**||| |Logo fees|**34**|||**34**||**-**| |Community growingequipment|**580**|||**580**||**-**| |Stone delivery|**162**|||**162**||**-**| |Local marketingin magazine|**45**|||**45**||**-**| |Nordic timber shed|**1,960**|||**1,960**||**-**| |Site insurance|**123**|||**123**||**-**| |Shed base construction|**400**|||**400**||**-**| |Materials for compost bins community|**440**|||**440**||**-**| |Track construction|**3,420**|||**3,420**||**-**| |Fruit and vegetables seed andplants|**175**|||**175**||**-**| |Shed lock and website|**105**|||**105**||**-**| |Community pipe for water|**54**|||**54**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |**_Sub total_ **|**9,493**|||**9,493**||**-**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**||**-**
**-**
**-**|**-**||| ||**-**|||**-**||| |**_Sub total_ **|**-**|||**-**||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| ||||**-**|**9,493**||**-**| |||||||| ||**415**|**-**|**-**|**415**||**-**| ||**-**|**-**|**-**
**-**|**-**||**-**| ||**1,226**|**-**||**1,226**||**-**| ||**1,642**|**-**|**-**|**1,642**||**-**| ## **Section B Statement of assets and liabilities at the end of the period** **Unrestricted Restricted Endowment funds funds funds** **Categories** **Details** CCXX R1 accounts (SS) 04/02/2025 1 |Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Current account (Co-op bank)
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**to nearest £**
**to nearest £**
**1,642**
**-**
**-**
**-**
**-**
**-**
**1,642**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Tom de la Rosa(Chair)|**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||Tom de la Rosa(Chair)|04/02/2025| ||||| CCXX R2 accounts (SS) 04/02/2025 2