Deer Shed Meeting 

## AGM 

9[th] July 2024 

**Present:** Rebecca Dallman – Chair/Treasurer, Josie O’Donnell – Trustee, Jeanette Scarfe – Trustee 

**Apologies:** Amy Naylor – Trustee, Richard Sowter – Trustee, Rachel Spray – Trustee 

## **Finance** 

Balance 09/07/2024 **£20,287.74** Includes £9,671.00 UKSPF grant – for salary costs associated with opening weekends/holidays 

Further costs to be transferred to main school budget £19.80 Sundries £1,050 Electrical work £1,970 Groundworks £349 Towbar £1,950 Arden Coffee 

**Subtotal £14,948.94 Minus UKSPF Grant Total £5,277.94** 

Outstanding £8K donation from A1 Communications. Currently chasing administrators, _SFP Restructuring_ for this money to be paid over. 

## **The Deer Shack** 

The Deer Shack trailer has made a real impact on the pupils since opening 18[th] June 2024. It was noted how motivated the pupils were to work in the Deer Shack and how the experience was promoting independence and improving confidence. 



Hair nets to be purchased for some of the pupils to wear whilst working behind the counter. 

RD: Asked if JS/MM could help the pupils carry out a weekly stock check of stock held on the trailer. 

JS: Reported that the enterprise was averaging £500 a week in takings. 

RD: Reported that due to staff shortages the Deer Shack was unable to open 1 & 2 July. 

It was agreed that every effort must be made to keep the Deer Shack open during the school day to build up trade and establish a regular customer base. A short discussion took place about using the UKSPF grant to cover wages, but nothing was finalised as it was deemed to soon to make any decisions around this. 

JS: Ran through the list of jobs outstanding in the Deer Shack – most outstanding works had been completed. Any remaining tasks were allocated against a member of staff. 

A discussion took place around the opening of the Deer Shack during the 6wks holidays. It was agreed that efforts would be made to open the trailer every Friday during the 6wks holiday. It was agreed that the trailer would be pulled to the pool as toilets would be available without the need for opening the school. The trailer would be in-situ during the day and then pulled back to the main school for safe storage. 

## **Action** 

RD: to speak to Richard & Doug to work out a roster for set-up/break down RD: to speak to Joe to confirm pool opening times/days JOD: to send and email to staff to gauge whether anyone would be interested in running the shack on these Fridays 

JS/JOD/AN: to identify pupils/families who would benefit from time working in the shack over the holidays. 

## **Pop up Deer Shack Accounts 2023-24** 

## **Deer Shed** 

## **Café** 

|**Deer Shed**<br>**Café**||
|---|---|
|Charity Number||
|1196164||
|**Income and Expenditure Account for Period**|**30/03/202**|
|**Ended**|**4**|
|Income|2331.09|
|Cost of Sales||





|Opening Stock|0|||
|---|---|---|---|
|Add purchases|694.08|||
|Less closing Stock|52.12|||
|Cost of good sold|641.96|641.96||
|Gross Proft||1689.13|72.5%|
|Overheads||||
|Misc|6.18|||
|Cups/Stirers/serviettes|270.86|||
|Total overheads||277.04||
|Net Proft||1412.09|60.6%|



## **AOB** 

Official opening to be arranged in September – press release to be sent once all works completed. 

Thank you for attending