## **Trustees’ Annual Report for the period** ## **Period start date** **From 1[st] April 2023 To 31[st] March 2024 Period end date (12 months)** ## **Charity name: Every Cloud Swindon (CIO)** ## **Charity registration number: 1196161** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document|Para
1.17|To promote & protect the mental health of people
living in and around Swindon providing facilities for
engagement with the creative arts and in other
such ways as the trustees see fit.| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the
activities, projects or
services identified in
the accounts.|Para
1.17
and
1.19|A monthly Dementia Group (for people with
dementia to engage in craft activities at the same
time as facilitating a walk in the park for their
carers).
Running a therapeutic art/craft group for people
with a long term health condition and/or socially
isolated, referred on a social prescription or self-
referral.
A weekly therapeutic gardening group (with the
reward in the summer of an receiving an
outstanding community garden award from the
RHS).
Supporting Young adults with autism and /or
learning difficulties gain work experience in our
take-away kiosk in the courtyard.
A fortnightly Connect to Nature walk within the park
and Nature reserve and open to all.
Family art and craft activities in school holidays
throughout the year (free sessions through the
summer) plus seasonal nature /story trails around
the garden and park.
Public workshops covering a range of art and
crafts, in small, sociable groups for people of all
ages with some or no experience, throughout the
year.
An Annual Arts, Nature & Nurture festival offering
a wide-ranging programme of relevant activities.
Art Exhibitions by local artists with free entry
throughout the year.
We accommodate use of our spaces when
available in return for a small donation eg fostering| |||service, baby yoga, Re-think and other local mental
health charities.
We serve refreshments to the visiting public at
week-ends and open the garden with seating to
create arelaxing, sociable space.| |---|---|---| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para
1.18|We were advised by the charity commission during the
registration process in Sept 2021 and are continuing to
deliver and grow the public benefit commitment we
made to the CC in our registration documentation.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**no**| |Policy on social investment
including program related
investment|Para 1.38|**no**| |Contribution made by
volunteers|Para 1.38|All of our activities are supported by over
40 dedicated volunteers with both formal
and informal qualifications and
experience that match our charitable
activities and services.
.| |Other||Every Cloud is a volunteer led organisation
but we incur some professional fees on a
sessional basis for additional professional
input and for our Annual Festival.| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the
charity’s work has
made to the
circumstances of its
beneficiaries and any
wider benefits to
society as a whole.|Para 1.20|In 2023 the charity has delivered all of our
programme of services and activities identified in
our commitment to the Charity Commission,
achieving the benefits associated with each
activity, and we have introduced new and
successful activities in response to meeting needs
in the wider community, especially that of
loneliness and depression with sociable Connect
to Nature walks and Therapeutic Gardening
sessions.
One example from our benificiaries is that of M.
M came to us in his late thirties, having been
unemployed and under his GP for about 10 years
and with a list of failed placements. He presented as
intelligent, friendly and a mystery as to what his needs
were. He attended our art and craft group without real
interest in the activities but quickly found a role in a
volunteer capacity by making the teas and chatting to
even the least sociably confident members and helping
with the washing up at the end of the session. We
invited him to meet on a one to one basis for us to
learn more about his circumstances, to discuss skill set
and his work history. This led to a more structured role
in Every Cloud as a volunteer and he accepted the
informal support offered by those who were familiar
with working with people with high functioning
Aspergers. He followed this up with a diagnosis. We
have since then helped him understand and learn how
to modulate his voice, wait until his ‘foot is in door’ to
make on suggestions how things could be done better,
and be more thoughtful before expressing any anger
when he is upset. He is now working happily and
successfully for a local hospice, collecting and moving
furniture, 4 days per week as a volunteer, with
enhanced self- awareness and in the knowledge we
will still offer our support, if and when needed, to cope
with life and make a success of working as an adult
with Aspergers.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of
fundraising activities
against objectives set|Para 1.41|Throughout 2023 we have had to rely on what has
been carried over in our bank account to fully support
our programme of activities and services. There have
been many constraints described in Financial review
Para.1. 23 and Para.1.47| Investment performance against objectives Para 1.41 Other ## **Financial Review** |**Financial Review**|||| |---|---|---|---| |Review of the charity’s
financial position at the
end of the period|Para 1.21|We had an in-year deficit and an expensive
programme of work needed at the end of this
period (March 31 2023) when a new lease was
finally agreed.|| |Statement explaining the
policy for holding
reserves stating why they
are held|Para 1.22|**n/a**|| |Amount of reserves held|Para 1.22|**0**|| |Reasons for holding
zero reserves|Para
1.22|**As above**|| |Details of fund materially
indeficit|Para 1.24|**n/a**|| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|In December 2023 the Trustees acknowledged
we would be financally unsustainable in
continuing to operate into 2024 and made a
decision to close with effect from January
2024. This was because we were unable to
negotiate a new 5 year lease with Swindon
Borough Council whose terms and conditions
were wholly unreasonable and who would not
discuss the matter throughout 2023 (despite
being under a 12 month Tenancy at Will that
we had requested for more time to try and find
a compromise and with a ‘fait a comple’ to to
pay the electricity bill of £5,700 during this 12
month period including the whole site and
other tenants.
In Feb 2024 Swindon Councillors challenged
the officers and negotiated on our behalf a new
5 year lease on acceptable terms and
conditions and which was signed off by both
parties on April 24th2024.|| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our fundraising was very constrained
throughout 2023 because of the
following circumstances:
1) severe deterioration in the condition of
the Farmhouse as our base, due to lack
of any regular maintenance by SBC. This
was confirmed by SBC’s own surveyors| |---|---|---| |||who recommended we vacate building
but which left us without fund-raising via
our week-end tea room.
2) Without any security of tenure it was
impossible to apply for grants support.
3) Donations from other organisations for
the use of our spaces in the Farmhouse
was also a loss.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|We invest in making our services
accessible to all by not charging our
direct beneficiaries any fees to attend
our own groups nor the family summer
activities. There is also a covenant on
the Park that access should be free to all
ie no parking fees| |A description of the principal
risks facing the charity|Para 1.46|We had produced a document in
October 2023 to evidence the enormous
amount of public benefit we had offered
throughout our tenure. This prompted
SBC Councillors to respond early in
2024, after our closure in mid-December
2023, and we were persuaded to start up
again.
As the Farmhouse had been
condemned, we needed to embark on
further works to upgrade our earlier
renovation of the Barn in 2020 in order to
create a more comfortable experience
for all users – all Every Cloud groups,
events and the public – using what
money we still had in the bank and
hoping to be awarded some grant
support going forward.
_Foot note_we completed the work,
including work for a café in the Barn and
managed to re-open May 25th2024
hoping to re-build our very depleted
finances via renewed fund-raising and
grants.| |Other||A very satisfying year in what we achieved
for public benefit but a very stressful year for
the Trustees.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Foundation model of CIO
Charitable Incorporated Organisation
whose only voting members are its
charity trustees| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The trustees as a body can select
individuals for appointment as charity
trustees with their prior consent and with
regard to the skills, knowledge and
experience needed for the effective
administration of the CIO.| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The induction and training of new
trustees starts with the provision of the
following information – current version of
Constitution and latest annual report and
statement of accounts; and an
introduction to all personnel ie those on
the activities programme sub-committee,
other volunteers and self- employed
sessional workers; followed by
opportunities to attend all our activities to
see for themselves how we operate: and
offer an understanding how the charity
fulfils its purpose and delivers public
benefit in order to make a contribution to
strategic planning, oversight and the
development of policies and procedures
at trustee meetings.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Trustees and a sub-committee to consult
both ways ref any agenda items and with
at least 1 trustee present at all sub-
committeemeetings.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** **Names of the charity trustees who manage the charity** |1
2
3
4
5
6|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Helen Weedon|RotatingChair||Trustees as a body| ||Martin Hambidge|ditto||ditto| ||Anne Billingham|Treasurer||ditto| |||||| |||||| |||||| Corporate trustees – names of the directors at the date the report was approved N/A ## **Director name** Name of trustees holding title to property belonging to the charity N/A **Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalf of others N/A** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser **
**Name**
**Address**||| |**N/A**||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| **Exemptions from disclosure N/A** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** > **Signature(s)** ABillingham **Position (eg Secretary,** Treasurer **Chair, etc) Date** 5th January 2025 REGI￿ERED COMPANYNtIMBEIL" CE026Y)3 IEngl*Dd •nd W•ks) REGISTERED CHARITY NUMBER: 1196J61 Unauditrd FiDaDC1￿ S ao ayis Vall#An 195 Emiiti Srteet Swin¢kn Wiltshi SN3 4NA the Fman 2024 ReEM)rt of the Tru*¢s I to 2 BAlan¢¢ Shc Notcs to thr FinancÉa] Ststrmcnts 6 ty 8 9 to 10 the finallcial staiema)ts of the charity for the yeaT ended 31 Marth 2024. The fr￿￿te¢S bavc the ptDViSiODS of Accountsng and Reporting by Chariti&&' Ststernent of ReC￿meT￿￿1 Pwadice applicable lo charities prep8ring their aCCOUDts accordance with the Fi0a￿la1 Rcpwtsll8 Sta0d￿ Y¥plioblc in thc UK attd RepuNic of IrelaDd (FRS 102) {cffeLaivc l January 20191 ObJetdv¢s Atrd bllclRTrefft for thc public I￿llefiL GoYernJDg do¢umtD¢ The th8rity is governed by its c(wtititiw whith w&S OD 15th Octobrr 2021.Thc d￿lty is a T[q￿daD￿. modd ao. Rtyrtered Cornpny Dtymbtr CE026903 (EDgthl attd Waks) 1196161 Swinth)n Wil¢thir¢ SNI INR Trnstees A Billitigbam M L Hambidge Company Setretsry Ivdep¢ndent EAqThin Cbris Vaughan Accc4mtants 195 Fmiio 5treJ as el￿dIb]re as as there is a kgal (f coDstnth th11￿70￿ comlniiting tb¢ eharity to that expEDditsw4 1¢ 15 ryoE4ble that a uansfrr of eco￿￿ bewfits will be rcqwrcd in Sdtlc￿c￿ and thc amount of the obiiBatiOD caD be reliably. Ex￿￿1[Ure is acC￿ntrd for knts al￿ has T*T*tlo FuDd *ccoBntl Restricted fimd% e4n (•ly l* used for prficu]ar restrictcd ￿ within thc djjects of the cbw. Restrictions Further ¢xplaNLion of th¢ nztyre andwrywx¢ of furnl is I￿hthd in the nc¢es tothe finwKial statem￿1￿. PeriL 15.1021 Year FAJ&d 3L.3.24 31323 T¢as&op TrLcipts Artsale5 335 150 15. 554 7.617 22.693 24 31 2023. Dwlioo6 and lega¢i¢s 5ffj45 Othertiaditig activities Other iD¢ott)e 21693 9.13l Tot•1 37.469 5959 Ch%ritable *ctsvitr5 1&325 Totsl ￿COmE 15.185 15,185 31J.24 31J23 288 3( At 31J24 A¢ 1.423 infvr U•reJtrtctedfllD 15,185 (3.433) 11.752 15,185 (3.433) 11,752 in fimds IQ050 (13,483) (3.433) 10.050 (13.483) (3.433) Ntt xts)vernaJt At 31.3.23 GeDeTal fiujd 15.185 15.185 15.185 15.185 UDrutrk¢ed 37.409 {22284) 15.185 TOTAL FUNDS 37,469 (22284) 15,185 Period 15.102 31J.24 31.3.23 Gif Donations (3) 1.683 4.043 1.683 5.645 Tea 8bop rxeip¢s Art sai&s 335 6.150 15,989 554 7ffi17 21693 Other IDvJm¢ 7SO Evay a￿d Arts aDd CTrfts Limityj 9,045 750 9.131 iQ050 37,469 Other trldlnt acllvl Tea sknp Tefreshments Artis& ftts 529 6J69 4J77 lJ82 Q898 5959 315 630 656 522 Sunthi¢s Matcriat5 No dttwiption VolutKeerrxpettscs 535 6J14 1297 169 41 1.811 8.677 Support M*n*gemeDt lJ36 769 1105 4.451 1.330 5.7BI Ptti 15.102 31.324 31.323 Brougbt forward 1105 5.781 1.867 4.T14 7.648 13.483 22.284 (¢welldlknyIKome (3.433) 15,185 10