Trustees’ Annual Report for the period
Period start date Period end date From 01/04/2023 To 31/03/2024
| Sec$on A | Reference and Administra$ve details |
|---|---|
| Charity name | Ascot Shed |
| Other name the charity uses | Ascot Men’s Shed |
| Registered charity number | 1196147 |
| Charity’s principal address | Surrey House, Course Road Ascot Berkshire SL5 7HQ |
Names of the charity trustees who manage the charity
| Trustee name | Ofce (if any) | Dates acted if not for whole year |
Name of person (or body) enOtled to appoint trustee (if any) |
|---|---|---|---|
| Hamilton Ford | Chair | ||
| Dalwinder Sidhu | |||
| Paul Gibbinson | |||
| Peter Richards | Secretary | ||
Names of the trustees for the charity, if any (for example, custodian trustees)
Trustee name Dates acted if not for whole year
Names and addresses of advisors (op$onal informa$on)
Type of advisor Name Address
Name of chief execu$ve or names of senior staff members (op$onal informa$on)
| Sec$on B | Structure, Governance and Management |
|---|---|
| Descrip$on of the charity’s trusts | |
| Type of governing document | ConsOtuOon, adopted 20/09/2021. |
| How the charity is consOtuted | Charitable Incorporated OrganisaOon (CIO). |
| Trustee selecOon methods | Trustees are appointed or reappointed every 2 years at the AGM held around calendar year end. |
Addi$onal governance issues (op$onal informa$on)
| Youmay chooseto include addiOonal informaOon, where relevant, about: • policies and procedures adopted for the inducOon and training of trustees; • the charity’s organisaOonal structure and any wider network with which the charity works; • relaOonship with any related parOes; • trustees’ consideraOon of major risks and the system and procedures to manage them |
Ascot Shed has been a member of the UK Men’s Sheds AssociaOon since 2021 and follows their guidance relaOng to governance and codes of conduct. The single biggest risk to the charity is the potenOal loss of the workshop space. The building is rented and space is generously provided to Ascot Shed for free by the tenant. The security of that tenancy is uncertain so we are seeking to obtain our own dedicated premises or to secure a long lease afordably. |
|---|---|
| Sec$on C | Objec$ves and Ac$vi$es |
|---|---|
| Summary of the objects of the charity set out in its governing document |
To promote social inclusion for the public beneft by prevenOng people parOcularly but not exclusively older men within Ascot and the surrounding area, from becoming socially excluded, relieving the needs of those people who are socially excluded and assisOng them to integrate into society through the provision of faciliOes in which they can meet jointly or individually to undertake creaOve, physical or recreaOonal acOviOes, learn or pass on skills and knowledge and support each other socially. For the purpose of this clause 'socially excluded' means being excluded from society, or parts of society, as a result of one of more of the following factors: unemployment; fnancial hardship; youth or old age; ill health (physical or mental). |
| Summary of the main acOviOes undertaken for the public beneft in relaOon to these objects, in parOcular, the acOviOes, projects or services idenOfed in the accounts |
Ascot Shed provides a variety of workshop areas where locals can engage in pracOcal acOviOes, learn and pracOse skills, share their experience & experOse, and socialise with like-minded people. Equipped with donated tools and materials our members are empowered to repair, create and collaborate on projects of their own choosing, or to engage in ‘Shed Projects’ which are generally focussed improving the faciliOes or making items to sell at fundraising events. |
| Statement confrming whether the trustees have had regard to the guidance issued by the Charity Commission on public beneft |
All trustees follow the Charity Commission’s guidance and are commijed to making decisions that ensure Ascot Shed provides beneft to a sufcient secOon of the public, without prejudice or discriminaOon, in accordance with its defned objects. |
Addi$onal details of objec$ves and ac$vi$es (Op$onal informa$on)
| Youmay chooseto include further statements, where relevant, about: • policy on grant making; • policy programme related investment; • contribuOon made by volunteers |
Ascot Shed is almost enOrely run by its membership, with several members volunteering many hours every week to provide supervisory cover and key-holder responsibiliOes. Our members conOnue to build out and upgrade the faciliOes, and also give tours to prospecOve members visiOng for the frst Ome. Increasingly, training sessions are being organised to provide opportuniOes for learning and skills development; a magnanimous undertaking which is completely self- driven and is a testament to the collaboraOve and supporOve environment we have endeavoured to foster from day one. The trustees are immensely grateful for the Ome, camaraderie and compassion volunteered by these members, without whose contribuOons we would not be able to grow the Shed’s capabiliOes and extend a welcome to even more people. |
|---|---|
| Achievements and Performance This year we further expanded the workshop faciliOes to incorporate the broadening skillset of our membership, adding a 3D prinOng lab and a dedicated metalworking area. We more than doubled our membership from 20 to 45, with new members integraOng quickly and strong friendships being forged as they integrate with kindred spirits with shared interests. In the summer we were invited to collaborate with Lock5 at Ascot Racecourse again, reclaiming a signifcant amount of framing Omber from temporary structures built for Royal Ascot race week, in what has become an annual team-building event. Having a stock of free-to-use Omber available to members has enabled the construcOon of dozens of individual and group projects & prototypes, and resulted in the producOon of numerous wooden ‘goods’ intended for sale at fundraiser events such as Christmas fairs, on the suggesOon of members. In September we seized an opportunity to acquire a second-hand 3.5 Tonne, 2-Post AutomoOve Lim, using £500 of reserve funds to make the purchase. Vehicle maintenance, repair and restoraOon are acOviOes that many members have shown an interest in, parOcularly with the rising costs motoring. Our AGM was held at the end of November and a proposed monthly membership fee of £5 per month was agreed upon, with concessions available for those with limited income. Payments began being made in December, providing us with a sustainable maintenance budget for consumables and machine spares going forward. Not a single prospecOve member has taken issue with paying ‘subs’ and we we’re delighted to be told by many that it’s excellent value for money. Also at the AGM, Peter Richards was unanimously voted onto the board of trustees, replacing David Puj who moved to Devon earlier in the year. Peter brings a phenomenal wealth of experOse and experience, having previously been a Design Technology teacher and school workshop manager. He’s one of our longest-standing members and has been instrumental in keeping us organised and compliant with regulaOons. The Shed received a record number of tool donaOons from residents in Sunninghill, Ascot and Bracknell, yielding enough to fll 2 large crates with spare hand tools which we donated to a local ‘Tools For Africa’ collecOon point. Surplus power tools were ofered for sale to members to raise funds and some of the larger or more ‘niche’ items were sold on eBay, further boosOng our cash reserves. Networking with other Sheds in geographic proximity produced a surprise beneft in March when Teddington Men’s Shed (Sheddington) ofered us their surplus Table Saw. For the third year in a row, Ascot Fire Brigade Trust graciously provided us with a grant of £367.68 to cover our insurance costs. |
||
|---|---|---|
| Sec$on D | Achievements and Performance | |
| Summary of the main achievements of the charity during the year |
This year we further expanded the workshop faciliOes to incorporate the broadening skillset of our membership, adding a 3D prinOng lab and a dedicated metalworking area. We more than doubled our membership from 20 to 45, with new members integraOng quickly and strong friendships being forged as they integrate with kindred spirits with shared interests. In the summer we were invited to collaborate with Lock5 at Ascot Racecourse again, reclaiming a signifcant amount of framing Omber from temporary structures built for Royal Ascot race week, in what has become an annual team-building event. Having a stock of free-to-use Omber available to members has enabled the construcOon of dozens of individual and group projects & prototypes, and resulted in the producOon of numerous wooden ‘goods’ intended for sale at fundraiser events such as Christmas fairs, on the suggesOon of members. In September we seized an opportunity to acquire a second-hand 3.5 Tonne, 2-Post AutomoOve Lim, using £500 of reserve funds to make the purchase. Vehicle maintenance, repair and restoraOon are acOviOes that many members have shown an interest in, parOcularly with the rising costs motoring. Our AGM was held at the end of November and a proposed monthly membership fee of £5 per month was agreed upon, with concessions available for those with limited income. Payments began being made in December, providing us with a sustainable maintenance budget for consumables and machine spares going forward. Not a single prospecOve member has taken issue with paying ‘subs’ and we we’re delighted to be told by many that it’s excellent value for money. Also at the AGM, Peter Richards was unanimously voted onto the board of trustees, replacing David Puj who moved to Devon earlier in the year. Peter brings a phenomenal wealth of experOse and experience, having previously been a Design Technology teacher and school workshop manager. He’s one of our longest-standing members and has been instrumental in keeping us organised and compliant with regulaOons. The Shed received a record number of tool donaOons from residents in Sunninghill, Ascot and Bracknell, yielding enough to fll 2 large crates with spare hand tools which we donated to a local ‘Tools For Africa’ collecOon point. Surplus power tools were ofered for sale to members to raise funds and some of the larger or more ‘niche’ items were sold on eBay, further boosOng our cash reserves. Networking with other Sheds in geographic proximity produced a surprise beneft in March when Teddington Men’s Shed (Sheddington) ofered us their surplus Table Saw. For the third year in a row, Ascot Fire Brigade Trust graciously provided us with a grant of £367.68 to cover our insurance costs. |
|
| Sec$on E | Financial Review |
|---|---|
| Brief statement of the charity’s policy on reserves |
At year end, £3,289 in unrestricted funds was held as cash at bank. Reserves are retained to fund faciliOes maintenance and upgrade expenditure, and for investments in specialist equipment. Should we have to vacate the current premises, reserve funds will be held to cover removal expenses and, if necessary, storage costs unOl a suitable alternaOve site is secured. |
| Details of fund materially in defcit | Not applicable |
Further financial review details (op$onal informa$on)
| You may choose to include addiOonal informaOon, where relevant about: • the charity’s principal sources of funds (including any fundraising); • how expenditure has supported the key objecOves of the charity; • investment policy and objecOves including any ethical investment policy adopted |
Principal sources of funds (in no parOcular order): 1. Membership fees 2. Grants from local chariOes 3. Sale of surplus donated tools & equipment 4. Sale of reclaimed Omber & scrap metal 5. Sale of goods made by members (fundraising) Expenditure on improvements to faciliOes has enhanced the efecOveness of the work spaces and raised comfort levels in the communal areas, benefqng all members and visitors alike. Expanding our range of workshop environments, procuring essenOal tools and machinery, and making dedicated spaces for more acOviOes, has ajracted a broader demographic, with a noOceable increase in applicaOons from women and younger age groups. |
|---|---|
Sec$on F
Other op$onal informa$on
Our primary focus is ensuring the long-term future of Ascot Shed so that it may conOnue to benefit those members of society that want a producOve space to Onker in and a sympatheOc community to socialise with. To that end we will be redoubling our efforts to secure a ‘forever home’ property in the vicinity of the exisOng site, potenOally with Parish or Borough Council assistance or from a philanthropic landowner. The possibility of having to pay rent in future may be compensated for by seeking financial assistance from Councils, chariOes and supporOve individuals, should the need arise.
Sec$on G
Declara$on
| Sec$on G | Declara$on | Declara$on |
|---|---|---|
| The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Hamilton Ford Peter Richards |
||
| Hamilton Ford | Peter Richards | |
| Full name(s) | Hamilton Ford | Peter Richards |
| PosiOon (eg Secretary, Chair, etc) | Chair | Secretary |
| Date | 31/01/2025 | |
Ascot Shed Cashbook & Accounts Apr 2023 - Mar 2024
Shed Accounts
| Ascot Shed | 1196147 | CC16a | ||||||||
| For the period from | 01/04/2023 | To | 31/03/2024 | |||||||
| Section A Receipts and payments | ||||||||||
| Receipts | to the nearest £ Unrestricted funds |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
to the nearest £ Total funds |
Last year to the nearest £ |
|||||
| Membership fees | 684 | - | - | 684 | 800 | |||||
| Donations | 380 | - | - | 380 | 1,000 | |||||
| Grants | 368 | - | - | 368 | 408 | |||||
| Trading/event sales | - | - | - | - | 908 | |||||
| Interest | - | - | - | - | - | |||||
| Other/misc. | 3,343 | - | - | 3,343 | - | |||||
| Asset and investment sales Total receipts Payments Asset and investment purchases Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end Asset sales Sale of investments Shed premises costs Insurance Materials & consumables Small tools (<£25) Repairs & renewals Refreshments & cleaning Admin/office costs Subscriptions Sundry Hand & power tools (>£25) Workshop machines Sub total Sub total Sub total Sub total (Gross income for AR) |
4,775 | - | - | 4,775 | 3,116 | |||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| 4,775 | - | - | 4,775 | 3,116 | ||||||
| - | - | - | - | - | ||||||
| 368 | - | - | 368 | 432 | ||||||
| 1,640 | - | - | 1,640 | 1,183 | ||||||
| 79 | - | - | 79 | - | ||||||
| - | - | - | - | 160 | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| 13 | - | - | 13 | - | ||||||
| - | - | - | - | - | ||||||
| 2,099 | - | - | 2,099 | 1,774 | ||||||
| - | - | - | - | 79 | ||||||
| 500 | - | - | 500 | 150 | ||||||
| 500 | - | - | 500 | 229 | ||||||
| 2,599 | - | - | 2,599 | 2,004 | ||||||
| 2,176 | - | - | 2,176 | 1,113 | ||||||
| 1,113 | - | - | 1,113 | - | ||||||
| 3,289 | - | - | 3,289 | 1,113 | ||||||
| Ascot Shed | 1196147 | CC16a | ||||||||
| For the period from | 01/04/2023 | To | 31/03/2024 | |||||||
| Section A Receipts and payments | ||||||||||
| Receipts | to the nearest £ Unrestricted funds |
to the nearest £ Restricted funds |
to the nearest £ Endowment funds |
to the nearest £ Total funds |
Last year to the nearest £ |
|||||
| Membership fees | 684 | - | - | 684 | 800 | |||||
| Donations | 380 | - | - | 380 | 1,000 | |||||
| Grants | 368 | - | - | 368 | 408 | |||||
| Trading/event sales | - | - | - | - | 908 | |||||
| Interest | - | - | - | - | - | |||||
| Other/misc. | 3,343 | - | - | 3,343 | - | |||||
| Asset and investment sales Total receipts Payments Asset and investment purchases Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end Asset sales Sale of investments Shed premises costs Insurance Materials & consumables Small tools (<£25) Repairs & renewals Refreshments & cleaning Admin/office costs Subscriptions Sundry Hand & power tools (>£25) Workshop machines Sub total Sub total Sub total Sub total (Gross income for AR) |
4,775 | - | - | 4,775 | 3,116 | |||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| 4,775 | - | - | 4,775 | 3,116 | ||||||
| - | - | - | - | - | ||||||
| 368 | - | - | 368 | 432 | ||||||
| 1,640 | - | - | 1,640 | 1,183 | ||||||
| 79 | - | - | 79 | - | ||||||
| - | - | - | - | 160 | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| - | - | - | - | - | ||||||
| 13 | - | - | 13 | - | ||||||
| - | - | - | - | - | ||||||
| 2,099 | - | - | 2,099 | 1,774 | ||||||
| - | - | - | - | 79 | ||||||
| 500 | - | - | 500 | 150 | ||||||
| 500 | - | - | 500 | 229 | ||||||
| 2,599 | - | - | 2,599 | 2,004 | ||||||
| 2,176 | - | - | 2,176 | 1,113 | ||||||
| 1,113 | - | - | 1,113 | - | ||||||
| 3,289 | - | - | 3,289 | 1,113 | ||||||
Printed on 27/01/2025
1 of 2
© 2024 Ascot Shed V4.00
Ascot Shed Cashbook & Accounts Apr 2023 - Mar 2024
Shed Accounts
| Section B Statement of assets and liabilities at the | Section B Statement of assets and liabilities at the | Section B Statement of assets and liabilities at the | Section B Statement of assets and liabilities at the | Section B Statement of assets and liabilities at the | end of the period | end of the period | end of the period | end of the period | |
|---|---|---|---|---|---|---|---|---|---|
| Categories | |||||||||
| Cash funds Co-operative Bank PayPal Cash |
2,792 487 10 Unrestricted funds to nearest £ |
- - Restricted funds to nearest £ - |
Endowment funds to nearest £ |
Total current Period to nearest £ |
Last year to nearest £ |
||||
| Co-operative Bank | 2,792 | - | - | 2,792 | 1,103 | ||||
| PayPal | 487 | - | - | 487 | - | ||||
| Cash | 10 | - | - | 10 | 10 | ||||
| Other monetary assets Investment assets Assets retained for the Shed’s own use Liabilities Signed by two or more trustees on behalf of all the trustees. Stocks/goods for sale Debtors Buildings Large items of machinery Power tools Hand tools Other assets Trade creditors Accrued expenses Total cash funds (agree balances with receipts and payments account(s)) |
3,289 | - | - | 3,289 | 1,113 | ||||
| OK | OK | OK | OK | OK | |||||
| to nearest £ | to nearest £ | to nearest £ | |||||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | - | - | - | |||||
| - | - | ||||||||
| Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | ||||||||
| Fund to which asset belongs |
Cost (optional) | Current value (optional) |
|||||||
| - | - | - | - | ||||||
| - | - | 5,380 | - | ||||||
| - | - | 250 | - | ||||||
| - | - | 435 | - | ||||||
| - | - | 1,925 | - | ||||||
| When due (optional) |
7,990 | - | |||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| - | - | - | - | ||||||
| Print Name | - | - | |||||||
| Date of approval | |||||||||
Printed on 27/01/2025
2 of 2
© 2024 Ascot Shed V4.00