**REGISTERED CHARITY NUMBER: 1196126**
**Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 December 2023**
**for Sunderland Headlight CIO**
TTR Barnes Limited Chartered Accountants 3-5 Grange Terrace Stockton Road Sunderland Tyne & Wear SR2 7DG
**Sunderland Headlight CIO**
**Contents of the Financial Statements for the year ended 31 December 2023**
||**Page**|
|---|---|
|**Report of the Trustees**|1 to 4|
|**Independent Examiner's Report**|5|
|**Statement of Financial Activities**|6|
|**Balance Sheet**|7|
|**Notes to the Financial Statements**|8 to 13|
|**Detailed Statement of Financial Activities**|14 to 15|
## **Sunderland Headlight CIO**
## **Report of the Trustees for the year ended 31 December 2023**
The trustees present their report with the financial statements of the charity for the year ended 31 December 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES Objectives and aims**
Sunderland Headlights objectives are:
For the public benefit to relieve the needs of people who are suffering, or who have suffered, from poor mental health by offering educational and recreational activities, services, support, information and advice to such people, their families and carers, tailored to meet their needs.
Headlight supports people experiencing mental health issues by providing a range of services and activities that enable them to step on the road to recovery and independence. Consultation with service users helps us to identify current need and develop effective practices. We work in a person centred way and offer people a place to belong and an opportunity to live a fulfilling life.
## **Public benefit**
The Trustees have had regard to the Charity's Commission's guidance on their legal duty on public benefit and are satisfied that the Charity deliver a public benefit.
Due regard is paid to the public benefit guidance when deciding what new activities are to be undertaken.
## **Volunteers**
Our volunteers are recruited through a development and progression route from our service users and it is wonderful to witness them realising their sense of self-worth and increase their self-confidence. Their contribution to our organisation is invaluable and highly appreciated.
Throughout 2023 our volunteers have taken on a variety of roles within the project to help provide services and activities to those requiring help and support. They are all dedicated to what they do. Their generosity, dedication, and passion for what they do makes a huge difference in the wellbeing of so many, and Sunderland Headlight CIO would not be what it is without their input.
Page 1
## **Sunderland Headlight CIO**
## **Report of the Trustees for the year ended 31 December 2023**
## **ACHIEVEMENT AND PERFORMANCE Charitable activities**
Sunderland Headlight is a robust CIO and over the year we have managed increased demand for our services, expanded our network and forged new links with other organisations. Throughout 2023 we have worked diligently, continued to promote positive mental health, and provide activities and services based on the needs of our service users.
Headlight works towards encouraging and supporting mental health service users to access provision, develop skills, get involved, and build a support system that works for them in the community.
We work with a person-centred ethos and it is vital to us that what we do meets need and is effective. We held a consultation with our service users to explore this, and the information gathered was central to the production of our new Strategic Plan 2023 - 2026. Staff and trustees worked together with a business consultant to ensure this plan maps out Headlights trajectory over the next few years and the successful outcomes it aims to achieve on the way.
2023 has been a busy, eventful and productive year. We have continued to offer a number of activities, facilitated by volunteers recruited from our service users, that have been really popular. We offer a Men's Group, Women's Group, Bingo, Coffee Morning, Games Group and a weekly quiz. All of these activities support positive mental wellbeing and reduce feelings of loneliness and isolation. When asked how these activities helped them, our service users remarked that they help them to improve their social skills and self-confidence, helps to keep better control of their mental health, and gives them something to look forward to.
The services we offer have been equally as busy. Our Advice Service has been inundated with people requiring advice and help, particularly with welfare benefit claims, but also increasingly with debt and housing issues. Since it began, the Advice Service has helped to secure over £4million in welfare benefits for service users. We have been fortunate to have sufficient funding to employ a part time Advice Worker to help manage the increasing demand for this service.
We support people who are unable to come into Headlight in person via weekly check in calls. Our Support Worker makes on average around 100 of these calls a week. These calls mean a great deal to those who receive them:
'I battle borderline isolation - mentally it tells me I'm not on my own.' 'It's friendly, professional and regular. I look forward to the calls.'
Support is also offered through Listening Sessions. These can be conducted face to face or via telephone. They provide an often needed one to one space for people to talk about things they are worried about or that are bothering them, or just to get things off their chest. Staff delivered 1655 Listening Sessions in 2023.
Our consultation with service users also indicated a desire for longer opening hours for our social sessions. We have increased the working hours of our Support Worker and extended these sessions four days a week from 10am to 4pm. We have held a number of celebratory events over the year, including World Mental Health Day, Summer Fun Day, Halloween, and Christmas. These have all been well attended and our service users look forward to participating in them. They offer an opportunity to enjoy socialising and celebrating in a safe space and really strengthen the sense of community.
Our service users enjoyed a couple of day trips away last year to Skipton and Leeds Market. There is a great sense of camaraderie on these trips and they provide an opportunity for people to travel a little further afield, knowing they will have support available for any anxieties they may have.
We have been expanding our network and partnership work further, building links with Northumbria Police, Tyne & Wear Fire Service, Social Prescribing and Link Worker Teams, and The Cultural Spring. A Ceramics Course was held at Headlight by The Cultural Spring for our service users. This was hugely popular and we will we be developing this work further in 2024.
Our building has had a much needed revamp in 2023. As well as having our hall, stairs and landing redecorated and carpeted, we have had the exterior of our building redecorated. It is now looking a lot fresher and welcoming.
Staff and volunteers have all undergone Hate Crime Training with Northumbria Police and Headlight is a designated Safe Reporting Centre. We have also provided a placement to a student from a local Sixth Form who intends to pursue a career in mental health and medicine.
Page 2
## **Sunderland Headlight CIO**
## **Report of the Trustees for the year ended 31 December 2023**
The pandemic meant that Headlight had to restrict what we could do, but it is definitely starting to feel like it is flourishing and providing positive support in the mental health community. Everyone has worked hard to make great achievements this year. This would not have been possible without our team of dedicated volunteers and supporters. We have been very fortunate to benefit from their kindness, hard work, and generosity. We would also like to thank Interflex Group for selecting us as their Charity of the Year, it has meant a great deal to us.
We are all very proud of what we have achieved in 2023 and intend to go into 2024 with the same determination to make a positive difference for people experiencing mental health issues.
## **FINANCIAL REVIEW**
## **Principal funding sources**
Sunderland City Council via Washington Mind provided significant funding during the year to fund the support work and general running costs. Income received during the period totalled £16,666.
## **Reserves policy**
The policy of the Management Committee is to ensure that all expenses are fully funded and reserves are sufficient to cover expenditure commitments for a six month period.
The net incoming resources for the period amounted to a surplus of £15,529 (2022: deficit of £20,934).The amount attributable to reserves stands at a surplus of £15,529.
## **FUTURE PLANS**
The charity continues to aim for financial security during the year ahead and will strive to secure funding for activities, salaries and core costs. Headlight has received a number of kind donations from members and the community, which has supported the charity to continue to offer activities and services to service users.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document**
Sunderland Headlight is a Charitable Incorporated Organisation governed by its Constitution dated 12th October 2021.
## **Recruitment and appointment of new trustees**
Trustees shall be appointed for a term of three years by a resolution passed at a properly convened meeting of the Trustees. Any person retiring as a Trustee is eligible for reappointment, although a Trustee who has completed three consecutive terms of service may not be reappointed for a fourth term until a period of at least one year has elapsed. In addition to Trustees appointed in accordance with the above clauses, additional Trustees may be co-opted for shorter or fixed periods because of the particular capabilities and competences they may bring for specific projects or programmes of work. In selecting individuals for appointment as Trustees, the Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO.
## **Risk management**
The trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error.
The Management Committee has conducted its own review of the major risks to which the charity is exposed and systems have been established to minimise those risks. External risks related to the generation of funding and activities have led to the development of a strategic plan allowing for the diversification of funding. Internal risks are minimised by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the Charity. These procedures are reviewed to ensure that they still meet the needs of the Charity.
## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number**
1196126
## **Principal address**
14 Mary Street Sunderland Tyne & Wear SR1 3NH
Page 3
**Sunderland Headlight CIO**
## **Report of the Trustees for the year ended 31 December 2023**
## **Trustees**
R Braines Chair M Unthank-Skinner P Allison J Easton J Graham S Turner N Kristiansen
## **Independent Examiner**
TTR Barnes Limited Chartered Accountants 3-5 Grange Terrace Stockton Road Sunderland Tyne & Wear SR2 7DG Approved by order of the board of trustees on 13 May 2024 and signed on its behalf by:
J Easton - Trustee
Page 4
## **Independent Examiner's Report to the Trustees of Sunderland Headlight CIO**
## **Independent examiner's report to the trustees of Sunderland Headlight CIO**
I report to the charity trustees on my examination of the accounts of Sunderland Headlight CIO (the Trust) for the year ended 31 December 2023.
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
D J Cook FCCA
TTR Barnes Limited Chartered Accountants 3-5 Grange Terrace Stockton Road Sunderland Tyne & Wear SR2 7DG
14 May 2024
Page 5
**Sunderland Headlight CIO**
## **Statement of Financial Activities for the year ended 31 December 2023**
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
2
121,753
Other trading activities
3
9,224
**Total**
130,977
**EXPENDITURE ON**
**Charitable activities**
4
Charitable
34,788
Development Costs
30,425
Support Costs
41,688
Other
8,547
**Total**
115,448
**NET INCOME/(EXPENDITURE)**
15,529
**Transfers between funds**
13
-
**Net movement in funds**
15,529
**RECONCILIATION OF FUNDS**
Total funds brought forward
88,272
**TOTAL FUNDS CARRIED FORWARD**
103,801|Period
1/7/22
Year ended
to
31/12/23
31/12/22
Restricted
Total
Total
fund
funds
funds
£
£
£
-
121,753
28,660
-
9,224
5,308
-
130,977
33,968
-
34,788
12,425
-
30,425
19,411
-
41,688
19,066
-
8,547
4,000
-
115,448
54,902
-
15,529
(20,934)
-
-
109,206
-
15,529
88,272
-
88,272
-
-
103,801
88,272|
|---|---|
The notes form part of these financial statements
Page 6
## **Sunderland Headlight CIO**
## **Balance Sheet 31 December 2023**
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
10
696
**CURRENT ASSETS**
Debtors
11
735
Cash at bank and in hand
111,420
112,155
**CREDITORS**
Amounts falling due within one year
12
(9,050)
**NET CURRENT ASSETS**
103,105
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
103,801
**NET ASSETS**
103,801
**FUNDS**
13
Unrestricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
-
-
-
-
-
-|2023
Total
funds
£
696
735
111,420
112,155
(9,050)
103,105
103,801
103,801
103,801
103,801|2022
Total
funds
£
616
471
98,302
98,773
(11,117)
87,656
88,272
88,272
88,272
88,272|
|---|---|---|---|
The financial statements were approved by the Board of Trustees and authorised for issue on 13 May 2024 and were signed on its behalf by:
J Easton - Trustee
The notes form part of these financial statements
Page 7
**Sunderland Headlight CIO**
## **Notes to the Financial Statements for the year ended 31 December 2023**
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Fixtures and fittings - 15% on reducing balance Computer equipment - 33% Straight line
## **Taxation**
The charity is exempt from tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
## **Financial instruments**
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
continued...
Page 8
**Sunderland Headlight CIO**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
## **2. DONATIONS AND LEGACIES**
|**DONATIONS AND LEGACIES**|||||
|---|---|---|---|---|
|Donations
Grants
Washington Mind
Life Support
NHS NE & North Cumbria
Lloyds|Unrestricted
£
8,333
33,051
50,000
2,250
93,634|Year ended
31/12/23
£
28,119
93,634
121,753
Restricted
£
-
-
-
-
-|Period
1/7/22
to
31/12/22
£
3,662
24,998
28,660
2023
£
8,333
33,051
50,000
2,250
93,634|Period
1/7/22
to
31/12/22
£
3,662
24,998|
|||||28,660|
## **3. OTHER TRADING ACTIVITIES**
|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
|||Period|
|||1/7/22|
||Year ended|to|
||31/12/23|31/12/22|
||£|£|
|Admission Fees|2,882|1,369|
|Activities|4,290|2,572|
|Tuck Shop|2,052|1,367|
||9,224|5,308|
continued...
Page 9
## **Sunderland Headlight CIO**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
|**4.**
**CHARITABLE ACTIVITIES COSTS**
Charitable
Development Costs
Support Costs
**5.**
**DIRECT COSTS OF CHARITABLE ACTIVITIES**
Staff costs
Rates and water
Light and heat
Telephone
Postage and stationery
Sundries
Cleaning
Training
Repairs & Renewals
Refreshments
Hire Costs
**6.**
**SUPPORT COSTS**
Charitable
Support costs, included in the above, are as follows:
Independent Examiner Fees
Payroll Costs
Insurance
Depreciation of tangible fixed assets|Direct
Support
Costs (see
costs (see
note 5)
note 6)
Totals
£
£
£
31,914
2,874
34,788
30,425
-
30,425
41,688
-
41,688
104,027
2,874
106,901
Period
1/7/22
Year ended
to
31/12/23
31/12/22
£
£
85,062
43,258
975
(563)
2,259
914
1,830
835
619
93
2,206
988
201
97
-
50
6,550
1,168
3,082
1,414
1,243
78
104,027
48,332
Governance
costs
£
2,874
Period
1/7/22
Year ended
to
31/12/23
31/12/22
Total
Charitable
activities
£
£
1,440
1,920
259
117
982
449
193
84
2,874
2,570|
|---|---|
continued...
Page 10
**Sunderland Headlight CIO**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
## **7. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 December 2023 nor for the period ended 31 December 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 December 2023 nor for the period ended 31 December 2022.
## **8. STAFF COSTS**
|**STAFF COSTS**|||
|---|---|---|
|||Period|
|||1/7/22|
||Year ended|to|
||31/12/23|31/12/22|
||£|£|
|Wages and salaries|83,390|39,328|
|Social security costs|1,672|3,930|
||85,062|43,258|
|The average monthly number of employees during the year was as follows:|||
|||Period|
|||1/7/22|
||Year ended|to|
||31/12/23|31/12/22|
|Centre Manager|1|1|
|Support Worker|3|2|
||4|3|
No employees received emoluments in excess of £60,000.
During the period the key management personnel were paid remuneration of £22,880
## **9. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
|Unrestricted
Restricted
fund
fund
£
£
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
28,660
-
Other trading activities
5,308
-
**Total**
33,968
-
**EXPENDITURE ON**
**Charitable activities**
Charitable
11,967
458
Development Costs
19,411
-
Support Costs
19,066
-
Other
4,000
-
**Total**
54,444
458|Total
funds
£
28,660
5,308
33,968
12,425
19,411
19,066
4,000
54,902|
|---|---|
continued...
Page 11
## **Sunderland Headlight CIO**
## **Notes to the Financial Statements - continued for the year ended 31 December 2023**
|**9.**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**|**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**|**- continued**|**- continued**||
|---|---|---|---|---|---|
|||Unrestricted|Restricted||Total|
|||fund|fund||funds|
|||£|£||£|
||**NET INCOME/(EXPENDITURE)**|(20,476)|(458)||(20,934)|
||**Transfers between funds**|108,748|458||109,206|
||**Net movement in funds**|88,272||-|88,272|
||**TOTAL FUNDS CARRIED FORWARD**|88,272||-|88,272|
|**10.**|**TANGIBLE FIXED ASSETS**|||||
|||Fixtures||||
|||and|Computer|||
|||fittings|equipment||Totals|
|||£|£||£|
||**COST**|||||
||At 1 January 2023|359|341||700|
||Additions|273|-||273|
||At 31 December 2023|632|341||973|
||**DEPRECIATION**|||||
||At 1 January 2023|27|57||84|
||Charge for year|81|112||193|
||At 31 December 2023|108|169||277|
||**NET BOOK VALUE**|||||
||At 31 December 2023|524|172||696|
||At 31 December 2022|332|284||616|
|**11.**|**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||||
||||2023||2022|
||||£||£|
||Prepayments and accrued income||735||471|
Debtors are measured on the basis of what will be recoverable in the future, discounted where material to present value.
continued...
Page 12
**Sunderland Headlight CIO**
**Notes to the Financial Statements - continued for the year ended 31 December 2023**
## **12. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
||2023|2022|
|---|---|---|
||£|£|
|Accruals and deferred income|9,050|11,117|
Creditors are measured on the basis of what will be payable in the future, discounted where material to present value.
## **13. MOVEMENT IN FUNDS**
Sunderland Headlight has a reserves policy to maintain six months worth of funding for running costs. Wages for the next six months are estimated to be approximately £43,304.
## **14. RELATED PARTY DISCLOSURES**
There were no related party transactions for the year ended 31 December 2023.
## **15. UNRESTRICTED FUNDS**
This fund is not related to any designated project or purpose. since this fund is free from restrictions it is predominately operated to manage and administer the Charity on a day to day basis.
Page 13
## **Sunderland Headlight CIO**
## **Detailed Statement of Financial Activities for the year ended 31 December 2023**
|**for the year ended 31**|**December 2023**||
|---|---|---|
|||Period|
|||1/7/22|
||Year ended|to|
||31/12/23|31/12/22|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Donations and legacies**|||
|Donations|28,119|3,662|
|Grants|93,634|24,998|
||121,753|28,660|
|**Other trading activities**|||
|Admission Fees|2,882|1,369|
|Activities|4,290|2,572|
|Tuck Shop|2,052|1,367|
||9,224|5,308|
|**Total incoming resources**|130,977|33,968|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Wages|83,390|39,328|
|Social security|1,672|3,930|
|Rates and water|975|(563)|
|Light and heat|2,259|914|
|Telephone|1,830|835|
|Postage and stationery|619|93|
|Sundries|2,206|988|
|Cleaning|201|97|
|Training|-|50|
|Repairs & Renewals|6,550|1,168|
|Refreshments|3,082|1,414|
|Hire Costs|1,243|78|
||104,027|48,332|
|**Other**|||
|Rent|8,547|4,000|
|**Support costs**|||
|**Governance costs**|||
|Independent Examiner Fees|1,440|1,920|
|Payroll Costs|259|117|
|Insurance|982|449|
|Fixtures and fittings|81|27|
|Computer equipment|112|57|
||2,874|2,570|
This page does not form part of the statutory financial statements
Page 14
**Sunderland Headlight CIO**
## **Detailed Statement of Financial Activities for the year ended 31 December 2023**
|||Period|
|---|---|---|
|||1/7/22|
||Year ended|to|
||31/12/23|31/12/22|
||£|£|
|Total resources expended|115,448|54,902|
|**Net income/(expenditure)**|15,529|(20,934)|
This page does not form part of the statutory financial statements
Page 15