Foodbank at Saint Matthew's, Redhill Registered Charity number 1196070 Annual Report and Financial Statements for the period I" January 2023 10 31° December 2023 Structure. Governance and Management: The Foodbank is registered as a Chariiable Incorporated Organi5ation (CIO) with the Charity CommissAon (no. 1196070) since 6 October 2021. It is governed by a Constirution dated I" Sepiember 2021 The foodbank operates from Saini Mallhew's Church at: Foodbank at Saini Matthew's Redhill 71 Siauon Road Redhill RHI IDL Trustees: Ex Officio Tnlstee The Vicar of the Parish of St. Matthew's Redhill shall be an ex-officio trusiee for as long as he or she holds that office. Appointed Charity Trustees Apari from the firsi charity tnlstees. every appointed trustee musi be appointed for a (enn of three years by a resolution passed at a properly convened meeting of the chariry tLUStees. Nominaied Trustees The Parochial Church Council of the Ecclesiasucal Parish of Saini Matthew, Redhill (the PCC) tnay appoint not less than three and not more than four nominated (rusiees. Trustees during the reporting period: Revd. Anna Moore {Ex-officio and Chair) Appointed and nominaied I[ee$. Dr Michael Barnard (from 10 January 2023) (PCC nominaied) Mrs Maureen James (PCC nominated) Mrs Alison Knibbs (Appoinied) Mr Karl Mitielsiadt {PCC nominaied) Mr Stuarc Nonon (Appoinied) Mrs Sue INhim]ore (PCC nominaied) Mrs Alison Knibbs and Mr Stuart Norton had their Trustee ierni extended for one year after their original appointment of three years finished in October 2023.
Objectives and Activities: To show the love of Christ and for the public benefit, 10 relieve the poverty of persons and families who mainly but not excRusively live or work in Redhill. Surrey and its surrounding areas, and who are in conditions of need. hardship or distress. by providing those items of food. toiletries and other goods and services such a person or family may need. in ways thai the Irusiees from iirne to tirne think fit. The foodbank supplies parcels of food on a weekly basis to those in need, as referred by a local agency such as CAB, housing association. social services eic. During the winter the foodbank also provides cash for fuel cos(s to those with appropria(e referrals. The foodbank operaies maÉnly through the woik of volunteers including sorting and packing food, handing food to clients. and adminisiiation. Solne individuals and organisations provide specific suppori.. For example provision of per food. funds for ihe piovision of fresh food and funds for fuel cosis. Achievements and Perforniance: Demand for the foodbank has remained high and sieady through ihe year. The foodbank has continued co support familles and individuals toialling about 170 people on average per week. These have been provided with food parcels. other necessiiies such as toileiries and help with energy costs. Over the year. over 4.(K)O parcels have been given OUL with an approximaie estimated value of over £160,(K)O. A proportion of these have been given to asyluTn seekers with young children who have been housed in the area. These parcels coniain suitable iiems 10 supplement their allowance rather than the emergency parcels given to other clients. The foodbank has also provided financial support to The Renewed Hope Trusi, a local chariry operaung a winier nighi shelier and suppon for the homeless in the area. The support was specifically to cover the food costs of the winter night shelter. The foodbank has also had 10 address lis siorage requiremenis. as coniinued planning pertnission for two hired poriacabins was noi available. The portacabins and surrounding steps and planting previously in the car park were removed, and all existing siock moved 10 the church. This significandy reduced the available siorage space, so changes 10 our storage and bag-packing arrangements were made in order to fit these foodbank opeiauons inro a smaller area.
Financial Review: The foodbank operate5 using donations from individuals, charities, groups and corporation5, as well as local govemment grants. Much of the food distributed is also donated, with 5UPPOrt from a number of local churches. schools and supermarkeis. However, food donations have been decreasing over the year and consequently the foodbank has had to purchase more stock. The level of monetary donaiions and grants has been sufficient (o allow this withou( depleting ihe cash balance. The Trustees have decided to maintain a reserve of three months. worth of the total cost of all food given out, plus overheads. The cost depends on foodbank usage and costs of food and supplies, and has been esiimaied ai £60,000. This includes some margin for inflation and increased usage. and so has noi been adjusted since last year. Siorage for the stock moved in October from the ponacabins to a room adjaceni to the main body of the church. The foodbank therefore is no longer hiring portacabins and has eniered into a lease agreetnent with the church. The overall cost of storage is slightly less, but 11 is noi possible to store as much food. The Trusiees aim io nintaIn a stock level of approximately rwo weeks, wonh. There is no longer the immediate possibiliry of having a large ouday on accommodation, and so maintaining the Cuen1 level of funds is noi necessary. The Trusiees are exploring kn'ays 10 make sure the foodbank is reaching the needs of the area. As part of this endeavour, the TNsiees made a donation of rio,300 10 Renewed Hope Trusi in December. However. the lower level of donauons, particularly of food, means that the cash balance has not increased by much over Ihe year and it is anticipaied that this will be the case for nexi veal as well. tAlling the period the foodbank had one full-(ime employee and one part-time employee.
Statement of Trustees re5ponsibiliues The trustees are responsible for preparing the Trustees, Report and the financial staietnents in accordance with the applicable law and Uniied Kingdom Accouniing Scandards {Uniced Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees 10 prepare financial siacemenis for each year which give a true and fair view of the state of affairs of the charity and of the incorne resource5 and application of resources of the chariiy for thai period. In preparing these financial siatemenis. the trusiees are required 10: Select suitable accounting policies and then apply Them consistently. Observe the methods and principles in the Chariiies SORP. Make judgemeni and esumaies thai are reasonable and prudent. State whe(her applicable UK Accounting Standards have been followed, subjeci to any material departures disclosed and explained in the financial staiements. Prepare Ihe financial siaiemenis on the ongoing concern basis unless it is appropriaied 10 presume thai the chariiable company will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy ai any ume the financial posiuon of the chariry and enable them to ensure thai the financial siaiemenis comply with Ihe CharitRes Act 2011. the Charity (Accounts and Reporis) Regulations and the provision of the trusi deed. They are also responsible for safeguarding the asseis of the charity and hence for tsking reasonable steps for the prevenuon and detection of fraud and other irregularities. Approved by th Trustees and signed on their behalf by: Trusiee
Receipts and Payments accounts for the period l January 2023 to 31 December 2023 Unrestricted funds Total funds 6 October 2021 to 31 December 2022 Receipts Grants 21,720 21,720 29,250 110,307 61,902 DonationslGift Aid 85,667 85,667 Corporate and charity donations 38,064 38,064 Total receipts 145,451 145,451 201,459 Payments Purchases.. food and other support Administration and other costs 50,445 13,527 50,445 13,527 7,967 42,698 43.469 9,172 Accommodation costs 7,967 42.698 18,554 Staff costs 35,262 Grant to Renewed Hope Trust 10,300 10,300 Total payments 124,937 124.937 106,457 Net of receipts and payments 20,514 20,514 95,002 Cash funds l January 2023 Cash funds 31 December 2023 245,808 266,322 245,808 266,322 245,808
Statement of assets and liabilities at the end of the period Cash funds Lloyds bank account Barclays bank account Held by St. Matthew's PCC Pety cash 237,323 17,495 11,053 451 Total cash funds 266,322 Note: Liabilities at the year end indude credit card debt of £3.213 and PAYE tsax. Ap roved b the Trustees and signed on their behalf by: TNstee Trusiee
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustses of Foodbank at Saint Matthew's Redhill On a¢¢ounts for th• period ondod 31st December 2023 Charfty no 1196070 S•t out on pa 4-5 I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the period ended 3111212023. Responslbllltle5 and As the charity trustees, you a responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 {'the Acf). I report in respect of my examination of the Trust's accounts Carried out under section 145 of the 2011 Act and in Garying OLrt my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Indoynd•nt I have c(Knpleted my examination. I confirni that no material matters have examln•es 8tatsment come to my attention in connection with the examination which gives me ause to believe that in, any material respect.: the accounting records were not kept in accordance with section 130 of the Act; or the accounts did not accord with the accounting records., or the accounts did not comply wrth the applicable requirements onceming fomi and content of accounts set out in the Charit$ (Accounts artd Rep)rts) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an indep8ndent examination. I have no concems and have corne across no other matters in connection with the examination to whith attention should be drawn in this report in order to enable a proFer understsnding of the accounts to be reached. Slgned: Date: 11.09.2024 Name: Julia Sired Relevant profossional quallficatlon(s) or body: Associate member of the Chartered Institute of Management Accountants Addrou: 12 Station Approach West Redhill Surrey RH16HP IER October 2018