## **Trustees’ Annual Report for the period**
**From 05/10/2021 Period start date To 31/08/2022 Period end date**
## **Charity name: Cylch y Coed**
## **Charity registration number: 1196041**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 Aims & Objectives
purposes of the charity The aim of Cylch Y Coed is to provide
as set out in its children in North-East Cardiff with the
governing document opportunity to benefit from early
years services and experiences
through the medium of Welsh in a
happy, safe and friendly environment.
Statement of Values
Cylch Meithrin Y Coed believes that
every child has the right to:
Receive care, love and respect.
Receive appropriate attention and
support in order to meet his/her
particular needs. Benefit from all
play opportunities. Receive
guidance which will enable him/her
to become a full member of society.
Be stimulated in order that he/she
develops to his/her full potential.
Benefit from nursery experiences
through the medium of Welsh. Be
treated as an equal regardless of
race, colour, religion, nationality or
social background.
The Cylch Meithrin will work in
partnership with parents to promote
these values.
Summary of the main Para 1.17 and Cylch y Coed is a Cylch Meithrin (pre-
1.19
activities in relation to school) providing sessional day care
those purposes for the services to the local community.
public benefit, in
particular, the activities, Admission
projects or services The Cylch can admit up to 20 girls
identified in the and boys at any one time aged 2
accounts. years until school age (usually the
September following their 4th
**----- End of picture text -----**
birthday). We operate in line with the Welsh Government’s National Minimum Standards for Regulated Child Care regarding staff/child ratios. Service Days, Times & Fees Cylch Meithrin sessions are held Monday – Friday mornings between 09:15 – 12:15. The session fees were £13.50 from September 2021 – April 2022, later increased to £14.75 per session for the final Summer school term, namely the period April 2022 – July 2022. Cylch y Coed also operate a wraparound service to Ysgol Y Wern, a local primary school, at a price of £8 per day (which remained the same throughout the academic year). There is also a £10 annual registration fee payable in September each year. And finally a contribution of 0.25p per session is also included on the invoice in order to provide a healthy snack for the children. The Manager invoices for the fees at the beginning of each half term (6 half terms in total). Fees and times are subject to change and parents will be given 1-month’s notice. Inclusion We work with Cardiff referral team to ensure that children with additional needs can be accommodated at the Cylch. This can include an additional member of staff, specialist equipment and/or help with transport. One member of staff is appointed as an Additional Needs Co-ordinator. Activities At the Cylch we broadly follow the Welsh Foundation Phase curriculum and a new educational theme is introduced each half term i.e. ‘Me’, ‘Colours’, ‘The Autumn’ etc and as part of our continuous provision, children have the opportunity to socialise with other children; learn through play inside and outdoors; play with sand, water, dough, home corner, jigsaws, toys, board games, bikes, etc; creative activities; listen to stories, sing & dance and have a break for a healthy snack. All parts of their daily activities are in line with the Foundation phase and activities are planned and provided based on the seven areas of learning, which
**----- Start of picture text -----**
are:
Language, literacy and
communication
Mathematical development
Knowledge and understanding
of the world
Personal and social
development, well-being and
cultural diversity
Physical development
Creative development
Welsh language development
Language
For those children, whose first
language is Welsh, we aim to broaden
their language skills. For those
children who have little or no Welsh at
home, we use the immersion method
whereby no English translation is
given but the staff use images and
objects along with language to explain
what they are saying. Evidence tells
us that this is the most successful way
to teach Welsh to children and they
begin to understand Welsh quite
quickly, although may not speak
Welsh for some time. English would
be used to comfort a child if they are
upset for any reason. Issues,
including language development, are
discussed in English with non-Welsh
speaking parents and advice and
support can be given upon request.
Statement confirming Para 1.18 All decisions made are made in line
whether the trustees with the charities purpose, as noted
have had regard to the above. The charity’s purpose is simple
guidance issued by the seen as being thein public’s benefit, in
Charity Commission on that it provides an affordable
public benefit educational setting for all.
All decisions are made to minimise
the risk of harm, with the position of
children central and decisions made
to benefit those children who attend
Cylch. No wider risks to the public are
seen from Cylch activities.
As noted all decisions made are seen
as consistent with Cylch’s purpose.
The fees applied are held as low as
possible and noted as less than
similar childcare provision. Where
increases in fees are made 1 month
notice is given and full transparency is
applied for parents to understand the
decisions taken. No trustees are given
a salary for trustee work with all
**----- End of picture text -----**
income applied to the purposes of Cylch. No benefit attaches to the work of trustees with all resources applied for the purposes of Cylch.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
SORP reference
No grants are made by Cylch.
Para 1.38
Policy on grant making
NA
Para 1.38
Policy on social
investment including
program related
investment
While the primary work of Cylch is
Para 1.38 carried out by trained and paid staff
Contribution made by in the provision of childcare, Cylch
volunteers seeks the support of volunteers to
deliver regular fundraising activities.
All funds from such activities go to
help resources the day-to-day
purpose of Cylch. No volunteers are
paid neither do volunteers claim any
expenses.
Cylch y Coed employ a manager to
Other undertake the day-to-day
management and administrative
duties and qualified staff are
employed to take care of the children
during every session. However, Cylch
y Coed is overseen by a committee of
volunteers; we are run as a charity
and aim to keep the costs as low as
we can in order to provide affordable
Welsh language childcare for parents.
We are keen for parents,
grandparents or guardians to be
involved in the operational committee
and help from everyone is required
for fundraising activities throughout
the year.
**----- End of picture text -----**
## **Achievements and Performance**
SORP reference
||Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|The impact of the Covid pandemic,
whilst receding, was still present
throughout much of the 2021/22
academic year with the remaining
covid restriction for Wales only ending
on 30 May 2022.
That said Cylch y Coed was able to
provide full childcare provision
throughout 2021/22 with the ratios of
staf/children maintained at the pre-
covid level. Demand for the services
of Cylch continue to grow albeit the
provision of afternoon sessions was
not re-established with only morning
sessions provided.
With the end of covid restrictions
came the end of support for
businesses earlier in the academic
year with Cylch y Coed required to
operate in a self-sustaining way
raising all required funds itself.
Throughout the period additional
pressure was brought to bear with
expenditure increasing mainly due to
wages (living wage increases),
pension costs and PAYE costs.
Cylch y Coed continued to beneft
from the Welsh Governments 30-hour
free childcare scheme which has
brought us more stability in terms of
numbers attending and cashfow,
albeit increases in support per hour
from the Government has been slow
over the period of the scheme and
not in-line with increased costs
experienced by Cylch y Coed.
The volunteers achieved £2,491 of
fundraising for the period. While this
was welcomed it meant that Cylch Y
Coed had to call on its cash reserves
with the bank balance remaining low
throughout the period with less than
£1,000 on deposit at period end.
However, despite the ongoing
challenged faced Cylch y Coed
delivered on its remit and to its
purposes as laid out with 25 children
on its books at the end of the 2021/22
academic year, with many of these
returning the following academic year
with others continuing their education
having reached school age.||
|---|---|---|---|---|
## **Additional information (optional)**
**----- Start of picture text -----**
You may choose to include further statements where relevant about:
NA – covered above
Achievements against Para 1.41
objectives set
A challenging year emerging from the
remnants of the covid pandemic. Any
Performance of and all fundraising was welcomed.
fundraising activities Para 1.41
against objectives set
NA
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 At end August 2022 Cylch’s resources
financial position at the remained depleted from our intended
end of the period reserve position. This was
unavoidable. The end August cash
position is seen as the most
challenging as salary costs are paid
over a 12-month period, as averaged
out for the 9 months accrued, with
new fees for the 1 [st] Autumn Term only
due in September.
Statement explaining Para 1.22 Cylch y Coed’s our policy is to aim to
the policy for holding hold the equivalent sum of three
reserves stating why months running costs as reserve. This
they are held was not possible at end August 2022,
due in part to the use of reserves
during the year following emergence
from the covid pandemic.
Amount of reserves held Para 1.22 £1,299
Reasons for holding zero Para 1.22 NA
reserves
Details of fund materially Para 1.24 NA
in deficit
Explanation of any Para 1.23 The charity will remain in a precarious
uncertainties about the position with a requirement to
charity continuing as a balance income and expenditure over
going concern a 12-month period. Uncertainties
regarding the number of children
along with the requirements to
maintain ratios, which are lower for
those of a younger age, add to the
challenges faced. Support will be
sought as required to ensure the
ongoing viability throughout the
subsequent academic and reporting
period.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Parental fees and where children are 3
then support under the Childcare
The charity’s principal Offer Wales for the term after their 3 [rd]
sources of funds Para 1.47 birthday.
(including any
fundraising)
NA
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Two principal risks exist:
1) Risks relating to a childcare
A description of the Para 1.46 setting – to which Cylch y Coed
principal risks facing the follows all required laws and
**----- End of picture text -----**
**----- Start of picture text -----**
charity standards;
2) Going concern – to which Cylch
y Coed seeks to balance
income and expenditure and
will seek wider support if its
ongoing basis is challenged.
Other
**----- End of picture text -----**
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO – from 5 October 2021
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Volunteers with an election during an
methods including AGM where required.
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the Para 1.51
induction and training of
trustees
Affiliated with Mudiad Meithrin which
acts as an umbrella or membership
The charity’s organisation. Cylch y Coed elects to
organisational structure Para 1.51 join Mudiad Meithrin annually and
and any wider network pays a fee. Like all other 451 Cylch
with which the charity across Wales Cylch has its own
works separate constitution as a CIO. It is
therefore its own legal entity but
enjoys advice, assistance and help
from Mudiad Meithrin as required.
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
Charity name Cylch y Coed Other name the charity NA uses Registered charity 1196041 number
||Charity’s principal
address|Cylch Y Coed, Cyncoed Methodist Church,
Westminster Crescent, Cyncoed, Cardif CF23 6SE.||
|---|---|---|---|
|||||
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Tomos Morgan Chairperson Resigned July 2022
2 Nia James Secretary
Catrin Treasurer
3 Alexander-
Mitchell
4 Kelly Holloway Chairperson Appointed July 2022
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
**----- Start of picture text -----**
Corporate trustees – names of the directors at the date the report was approved
Director name
NA
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for
whole year
NA
**----- End of picture text -----**
## **Funds held as custodian trustees on behalf of others**
Description of the assets NA held in this capacity Name and objects of the NA charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements NA for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser NA**
## **Name of chief executive or names of senior staff members (Optional information)**
NA
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**NA**
## **Other optional information**
**NA**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** B Prosser **Full name(s)** Benjamin Prosser
**Position (eg** Trustee and Treasurer **Secretary, Chair, etc)**
**Date** 30/06/02023
# **CYLCH Y COED ACCOUNTS FOR THE YEAR ENDED 31st AUGUST 2022**
## **Cylch Y Coed Income and Expenditure Account for the year ended 31 August 2022**
|**Income**
Childcare - Parental Fees
Cardif Council – Childcare Ofer for
Wales Fees
Fundraising
Donation
Coronavirus job retention scheme
support
Mudiad grants
**Expenditure**
Wages
Pension
Training
Cost of running the payroll
Wrap-around costs
Wrap-around grant released
Rent
Play equipment & materials
“Ofce”
Children's food & snacks
Accountancy|**2022**
**£**
**£**
26,510
19,651
2,491
105
0
0
**48,757**
40,206
2,054
434
552
1,953
0
0
2,903
1,057
412
420|**2021**
**£**
**£**
25,506
7,974
1,281
169
4,815
0
**39,745**
45,747
1,613
307
475
311
-311
1,500
511
1,231
321
350|
|---|---|---|
Gardening
0
225
**Deficit for the year**
|**49,991**
**-1,234**|**52,280**|
|---|---|
||**-12,535**|
## **Cylch Y Coed Balance Sheet as at 31 August 2022**
|**Current Assets**
Current account
Petty cash
Prepayments
Fees due at year end
**Creditors due within one year**
Deferred income:-
- wrap-around grant received in
advance
- wrap-around costs this year
- fees in advance
Accruals
PAYE
**Net liabilities/assets**
**Reserves**
Opening at 5 October 2021
Surplus/defcit this year
At 31 August 2022|**£**
773
526
0
3|**2022**
**£**
1,299
0|**£**
2,224
567
0
0|**2021**
**£**
2,791
7,059|
|---|---|---|---|---|
||0
0
0||388
-311
3,143||
||0
0
0||3,220
3,609
230||
||||||
|||**1,299**||**-4,268**|
|||2,5331
-1,234||8,267
-12,535|
|||**1,299**||**-4,2682**|
1 At transfer to Charitable Incorporated Organisation (CIO) status on 5 October 2021 2 At end 31 August 2021 – final set of accounts
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the** Charity Name **trustees/ members** Cylch Y Coed **of** 31/08/2022 **Charity** 1196041 **On accounts for the no (if year ended any) Set out on pages** 1-3 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the **basis of report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material **examiner's** matters have come to my attention (other than that disclosed **statement** below *) in connection with the examination which gives me cause to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed:** _**R. Chambers**_ **Date:** 30/06/2023 **Name:** Ricky Chambers **Relevant** NA **professional**
1
**IER**
**October 2018**
**qualification(s) or body (if any):**
**Address:** 55 Maes Y Rhedyn Bridgend CF31 4FD
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**IER**
**October 2018**
**Give here brief details of any items that the examiner wishes to disclose** .
One very minor thing of note. Total income for 2021 is £39,744 when calculated and says £39,745 on the sheet.
3
**IER**
**October 2018**