Devon Heartland Early Years CIO Trustees' Annual Report Registered Charity Number: 1196031 For 04/10 2021 to 31/08/2022 1 Trustees' Annual Report for 04/10/2021 to 31/08/2025 ## 1. Reference and Administrative Details Charity Name: Devon Heartland Early Years CIO ## Charity Number: 1196031 Registered Office: Exbourne Methodist Church, Fore Street, Exbourne Devon EX20 3RU Trustees: Chairman: Tom Poland Secretary: Kelly Valiance Treasurer: Peter Vallance Trustee: Amy Mcdonald Trustee: Katy Valiance Independent Examiner: A.Kingdom - Crediton Bankers: Natwest Bank ## 2. Structure, Governance and Management Devon Heartlands Early Years CIO is a Charitable Incorporated Organisation (CIO) governed by its constitution. Trustees are recruited and appointed in accordance with the constitution. The CIO operates under a Foundation Model, meaning the trustees are also the members. Risk management processes are in place to identify, monitor, and mitigate risks. Whilst remaining independent, this CIO was created with a view to expand Early Years provision across the there is an intention to transfer Exbourne Pre-School Committee (Charity no. 1025126 Charitable Objects: To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups) into the Devon Heartlands CIO as part of the future development of the Pre-School. Following Exbourne Pre School manager's written paper on Outreach Service Provision and 0-2 care in Spring 2021, it was agreed by Exbourne Pre-School Committee Trustees (EXPS) that its current structure of Charity was not fit for purpose in order to achieve the aspirations of running multiple settings in the area and saw Trustees personally liable. It was agreed that the Trustees of Exbourne Pre-School Committee (EXPS) would seek to expand the service provision of Early Years in and around the Exbourne to North Tawton area, with a view that once a CIO called Devon Heartland was established the Charity would transfer all assets and operations into the newly established CIO. 15th November 2021 saw a resolution passed by Exbourne Pre-School Committee (EXPS), this included the need for Devon Heartland CIO to act as an intermediary agent to hold EXPS ringfenced funds, due to the fact that EXPS Committee were working on updating their 2 Banking Mandate to update signatories and initiate online banking as all payments could only be made by cheque at this time. During October / November 2021 Transitional arrangements were agreed by Devon Heartland Early Years CIO Trustees which have seen the following put into place: - Devon Heartland Early Years would be able to hold funds as an intermediary agent whilst the transfer of Exbourne Pre-School Committee takes place. - During such time funds are restricted and ring fenced into 2 accounts (Exbourne Pre-School & Taw Tots). - • This arrangement is of Public Benefit and is in the interests of families with children, and there is no conflict of interest due to Decision making power remaining with Exbourne Pre-School Committee Trustees. The objectives of Devon Heartland Early Years are outlined below, the Objectives of each Charities have synergy and no conflict. ## 3. Objectives and Activities ## Charitable Objects: The development and education of children and young people in particular by: - Offering appropriate play, education and care facilities, family learning, outreach and extended hour groups. Promoting their care and safety - Promoting their education and advocating parent involvement Promoting their health and wellbeingProviding services to support them and their families and carers. ## Public Benefit Statement: The trustees confirm they have complied with their duty under the Charities Act 2011 to have regard to the guidance issued by the Charity Commission on public benefit. ## Summary of Activities: Provision ofEarly Years Provision and Summer Club activities in Devon. ## 4. Achievements and Performance Establishment of the CIO was a huge achievement in future proofing Early Years provision in and around the Exbourne area Supporting Exbourne Pre-School Committee's OFSTED application (Registered 26 October 2021) to provide 0-2 year old provision at North Tawton Community Centre, called Taw Tots from 5th lanuary 2022, through the provision of a restricted and ring-fenced Bank -Account to receive parent fees and fundraising, and make payments including rent, utilities staff wages. 3 Devon Heartland Early Years Ring-fenced and Restricted funds account established for Exbourne Pre-School , this has been used to receive funds and make payments. At the current time due to the fact that decision making powers for Exbourne Pre-School and Taw Tots were made by Exbourne Pre-School Committee, the role of Devon Heartland Early Years CIO was acting as an intermediary agent during this transition period, as no further activities were conducted outside the Transition / Transfer of EXPS into Devon Heartlands CIO. ## 5. Financial Review Fees from parents: E40,968.43 Fees from L. Authority E16910.16 Fundraising E2964.02 EXPS Transfer: E26,750 Total Income E87,592.61 Salaries EXPS %7.462.92 HMRC EXPS E 4990.96 Rent & Utilities E 7,978.14 Insurance E 528.06 Sundry E 772.49 Materials E.18,03.66 Total Expenditure E83,486.23 Surplus: E4,106.38 ## Money at Bank E4,106.38 Going Concern: The trustees confirm the CIO is a going concern based on current financial position and planned activities. 4 ## 6. Plans for Future Periods There is an aspiration to continue to support the transition of Exbourne Pre-School's transition into the Devon Heartlands CIO at an appropriate time. ## 7. Statement of Trustees' Responsibilities The trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and the CIO's constitution. The trustees must ensure that the financial statements give a true and fair view and comply with the Charities Act 2011. ## 8. Approval of the Trustees' Report Signed on behalf of the trustees: |igned
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Name|||Role|Si|ture
Date|| |Tom|R|
Poland|Chairman||7
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August|2025| |Peter|
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Vallance
Treasurer|||7
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August|
2025| |Kelly|
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Vallance|Secretary||7
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