Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
Charity number: 1196020
LAINDON COMMUNITY CENTRE CIO
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 NOVEMBER 2023
Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 14 |
| The following pages do not form part of the statutory financial statements: | |
| Charity Detailed income and expenditure account and summaries |
Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 30 NOVEMBER 2023
| Trustees | Carol Taylor |
|---|---|
| Clark Manning | |
| Maxwell Aitkins | |
| Charity registered number 1196020 Principal office Laindon Community Centre Laindon Basildon Essex SS15 6NX Accountants Clay Ratnage Daffin & Co Limited Chartered Accountants Suite D, The Business Centre Romford Essex RM3 8EN Bankers Metro Bank One Southampton Row London WC1B 5HA |
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
TRUSTEES' REPORT FOR THE YEAR ENDED 30 NOVEMBER 2023
The Trustees present their annual report together with the financial statements of the Laindon Community Centre CIO for the year 1 December 2022 to 30 November 2023.
Objectives and activities
a. Objectives and activities
To further or benefit the residents of Laindon & Langdon Hills and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the residents.
In furtherance of these objects but not otherwise, the trustees shall have power: To establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
b. Public benefit statement
The CIO has provided sporting, social and structured activity to a wide cross-section of the community. The Activity centre has provided classes and recreational pastimes to the over 50’s while other groups have catered for children’s, young adults, teenagers and adults.
We have used the last year to study the demographics of the local area to ensure that we are catering for all residents needs and requirements. We have continued to engage using social media and use membership data to tailor our services to be more inclusive and accommodating.
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023
Achievements and performance
a. Summary of the main activities undertaken for the public benefit
We have hosted a number events this year including a summer fete, fund raising days and support for local charities including McMillan Cancer support day, Christmas Market.
A garden area is planned for the Activity Centre between the Dining Room and the old Canteen Room. This will give the members an opportunity to do some gardening which will be therapeutic.
We have continued to add additional classes to the centre, further enhancing our offering to residents and the local community.
Some groups that were initially well attended have seen a drop off in numbers – but we’ve worked with these groups to ensure that the spaces are filled with new offerings.
Hall hire continues to be a strong revenue stream highlighting the need for hire space so people can celebrate birthdays, weddings and other family occasions. Halls remain competitively priced and occupation is high – some months are completely full on a Friday, Saturday and Sunday.
b. Summary of the main achievements during the period
This year we have been concentrating on further improving our financial position by moving utilities and ongoing costs with the local authority (who were simply recharging these to us) and going with utility companies directly to get the best pricing.
A review of prices was undertaken to ensure we are both affordable and competitive with other organisations in the area.
A community gym facility has proved to be highly valuable and came online in December 2023. This has proved to be invaluable to people with difficulty in reaching services in the town centre due to financial, mobility or time constraints. The gym is competitively priced and has still proved to be a good source of revenue to support us in developing.
Having implemented a strong compliance a governance strategy we will be looking to improving our efficiency and quality of service by upgrading our online services with the implementation of an online bookings system and by helping customers get answers faster with the implementation of AI technology.
We continue to strive in providing the much required services the local community need to prosper and thrive.
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023
Financial review
a. Going concern
After making appropriate enquiries, the Trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.
b. Reserves policy
The CIO has bought into place a reserves policy to ensure there are sufficient funds for emergency situations eg. Covid 2, a downturn in the economy or other such unforeseen circumstances.
Policy currently dictates that a reserve sufficient to support 3 months trading with zero income be accumulated and maintained in order to meet unforeseen events.
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 30 NOVEMBER 2023
Structure, governance and management
a. Constitution
Laindon Community Centre CIO is a registered charity, number 1196020, and is constituted under a Trust deed.
b. Methods of appointment or election of Trustees
The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed.
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles of the Charities SORP (FRS 102);
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make judgments and accounting estimates that are reasonable and prudent;
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state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees on 25 February 2025 and signed on their behalf by:
Carol Taylor
Clark Manning
Maxwell Aitkins
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 30 NOVEMBER 2023
Independent examiner's report to the Trustees of Laindon Community Centre CIO ('the charity')
I report to the charity Trustees on my examination of the accounts of the charity for the year ended 30 November 2023.
Responsibilities and basis of report
As the Trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity's Trustees as a body, for my work or for this report.
Signed:
Dated: 25 February 2025
Dean Osborne FCA
Clay Ratnage Daffin & Co Limited
Chartered Accountants
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 NOVEMBER 2023
| Note Income from: Donations and legacies 2 Other trading activities 3 Expenditure on: Charitable activities 4 Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2023 £ - 202,401 215,038 (12,637) 51,914 (12,637) 39,277 |
Total funds 2023 £ - 202,401 215,038 (12,637) 51,914 (12,637) 39,277 |
Total funds 2022 £ 23,500 171,444 |
|---|---|---|---|
| 143,030 | |||
| 51,914 | |||
| - 51,914 51,914 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 9 to 14 form part of these financial statements.
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
BALANCE SHEET AS AT 30 NOVEMBER 2023
| Note Fixed assets Tangible assets 8 Current assets Debtors 9 Cash at bank and in hand Creditors: amounts falling due within one year 10 Net current assets Total net assets Charity funds Unrestricted funds General funds 11 Total unrestricted funds 11 Total funds |
3,398 15,338 18,736 (10,113) 39,277 |
2023 £ 30,654 8,623 39,277 39,277 39,277 |
21,079 13,452 34,531 (8,312) 51,914 |
2022 £ 25,695 26,219 |
|---|---|---|---|---|
| 51,914 | ||||
| 51,914 | ||||
| 51,914 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
................................................ ................................................ Carol Taylor Clark Manning
................................................ Maxwell Aitkins
Date: 25 February 2025
The notes on pages 9 to 14 form part of these financial statements.
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
1. Accounting policies
1.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Laindon Community Centre CIO meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
1.2 Going concern
At the time of approving the financial statements, the trustees have reasonable expectation that the charity has adequate resources to continue in operational existence for a period of 12 months from the approval of the financial statements.
1.3 Income
All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
1.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
1. Accounting policies (continued)
1.5 Tangible fixed assets and depreciation
Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, on a reducing balance basis.
Depreciation is provided on the following basis:
Fixtures and fittings - 25%
1.6 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
1.7 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
1.8 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
1.9 Financial instruments
The charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
1.10 Pensions
The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the year.
1.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
2. Income from donations and legacies
| Grants Income from other trading activities Income from fundraising events Memberships and room hire Analysis of expenditure by activities Community centre |
Unrestricted funds 2023 £ - Unrestricted funds 2023 £ 202,401 Activities undertaken directly 2023 £ 215,038 |
Total funds 2023 £ - Total funds 2023 £ 202,401 Total funds 2023 £ 215,038 |
Total funds 2022 £ 23,500 |
|---|---|---|---|
| Total funds 2022 £ 171,444 |
|||
| Total funds 2022 £ 143,030 |
3. Income from other trading activities
4. Analysis of expenditure by activities
5. Independent examiner's remuneration
The independent examiner's remuneration amounts to an independent examiner fee of £2,520 ( 2022 - £1,440 ).
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
6. Staff costs
| 2023 £ Wages and salaries 126,234 Social security costs 7,826 Contribution to defined contribution pension schemes 3,618 137,678 The average number of persons employed by the charity during the year was as follows: 2023 No. Employees 5 |
2022 £ 115,426 - 3,253 |
|---|---|
| 118,679 | |
| 2022 No. 5 |
No employee received remuneration amounting to more than £60,000 in either year.
7. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2022 - £NIL) .
During the year ended 30 November 2023, no Trustee expenses have been incurred (2022 - £NIL) .
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
8. Tangible fixed assets
| Cost or valuation At 1 December 2022 Additions At 30 November 2023 Depreciation At 1 December 2022 Charge for the year At 30 November 2023 Net book value At 30 November 2023 At 30 November 2022 |
Fixtures and fittings £ 32,119 15,175 |
|---|---|
| 47,294 | |
| 6,424 10,216 |
|
| 16,640 | |
| 30,654 | |
| 25,695 |
9. Debtors
| Due within one year Trade debtors Other debtors Prepayments and accrued income |
2023 £ 1,440 1,564 394 3,398 |
2022 £ 8,635 12,444 - 21,079 |
|---|---|---|
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 NOVEMBER 2023
10. Creditors: Amounts falling due within one year
| Trade creditors Pension fund loan payable Accruals and deferred income |
2023 £ 3,815 - 6,298 10,113 |
2022 £ - 796 7,516 |
|---|---|---|
| 8,312 |
11. Statement of funds
Statement of funds - current year
| Balance at 1 | Balance at 30 | |||
|---|---|---|---|---|
| December | November | |||
| 2022 | Income | Expenditure | 2023 | |
| £ | £ | £ | £ | |
| Unrestricted funds | ||||
| General Funds - all funds | 51,914 | 202,401 | (215,038) | 39,277 |
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Docusign Envelope ID: 743C5C55-A265-4B85-B4AF-BD7861A18366
LAINDON COMMUNITY CENTRE CIO
INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 NOVEMBER 2023
| Income Memberships and room hire Grants received Less: Expenditure Staff salaries Staff national insurance Staff pension cost Donations Rent and rates Cleaning Insurance Accountancy fees Bank charges Sundry expenses Subscriptions Entertainment Equipment hire Repairs and renewals Training costs Light and heat Depreciation Total Expenditure Net (expenditure)/income for the reporting period (Deficit)/Surplus for the reporting period Surplus brought forward at 1 December 2022 Surplus carried forward at 30 November 2023 |
2023 £ 202,401 - 126,234 7,826 3,618 130 21,772 3,590 6,874 2,520 352 308 194 6,030 7,874 84 1,452 15,964 10,216 |
2023 £ 202,401 215,038 (12,637) (12,637) 51,914 39,277 |
2022 £ 171,444 23,500 115,426 - 3,253 - 11,821 808 2,357 1,440 334 1,167 - - - - - - 6,424 |
2022 £ |
|---|---|---|---|---|
| 194,944 | ||||
| 143,030 | ||||
| 51,914 | ||||
| 51,914 - |
||||
| 51,914 |
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