Broxtowe Community Projects (Registered charity, number 11959691 Financial statements for the year ended 30 September 2023 Page Contents Trustees, annual report Independent examiner's report Receipts & payments account Statement of assets & liabilities Notes to the accounls 9-11 capLUS COMMUNITY ACCOUNTING Broxtowe Community Projects Trustees, annual report for the year ended 30 September 2023 Full name Broxtowe Community Projects Organisation type Charitable incorporated organisation Registered charity number 1195969 Principal address 32 High Road. Chilwell, Beeston. Nottingham. NG9 4AE Trustees Helen Winfield, Chair Faisal Rahim, Treasurer Shaun Dannheimer, Deputy Chair Laura Cameron Dan Walker, from 09111123 Colette Morgan. until 09111123 Teresa Cullen, until 27106123 Independent examiner John O'Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 SGL Governance and management The charity is operated under the rules of lis constitution - CIO Association registered 29 September 2021. Truslee vacancies will be advertised online via social media, opportunity finding websites & word of mouth. Interested parties invited to meet with current trustees for a short interview- trustees vote on appointing new trustees. Objectives and activities To relieve people in the borough of Broxtowe and those in the neighbouring Lenton Abbey area who are in need. by reason of their age. ill-health, disability, financial hardship or social circLJmstances in such ways as the trustees shall think fit, with particular focus in the immediate future on providing assistance lo those affected by Coronavirus (Covid-19), through the provision of educational programmes, advice. guidance and assistance. Public benefit statement The Trustees confirm that Ihey have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit. 'Charities and Public Benefit.. Broxtowe Community Projects Summary of the main activities undertaken for the public benefit Operation of a self-referral food bank serving the community of Broxtowe. We offer whole family food bags with options for Servi￿ users to collect or have food bags delivered by our wonderful volunteers if they cannot manage this themselves. Operation of a baby bank providing nappies & baby fomiula. Community meals. events and projects where the community come together to share eating food, make new friends and leam new skills. We have greatly enjoyed welcoming Hong Kong migrants to Broxtowe and offering them a range of social integration activities and support. We have also run many seasonal events to celebrate special festivals e. g. Christmas making up hampers of donated food and small gifts for children. BCP'S community projects benefit the public by helping to reduce hunger and the harsh impacts of povety on local people's mental and physical health through the food and baby bank projects, by promoting social integration, and helping to reduce food waste when local people are going hungry. BCP provides a range of listening support, advice and signposting lo other local charities and free service providers to enable people in financial crisis to access much needed advice and support to get themselves out of food poverty. BCP trained over 50 wonderful volunteers who enjoy participaling in BCP'S projects, contributing to their local community and helping others who are having a hard lime. The Trustees wish to express their grateful thanks to every person who has volunteered, contributed or donated to BCP as you make this amazing charity happen, Summary of the maln achlevements durSng the perlod BCP dislributed over 2,766 food parcels in 2022123 in addition to providing a range of other activities, including community meals and craft sessions, cooking lessons, winter warm banks & craft sessions, and partnerships with local businesses and cafes to create opportunities for people struggling on a low or inadequate income to access food and companionship in a dignified and easily accessible way. Over 50 volunteers every month arrived at BCP to run our foodbank services, adding up to over a hundred volunteers supporting us throughout the year. This is in addition lo the many other who donated, shared or attended our fundraising event, and supported us in many other ways throughout the year. We are particularly grateful to the local families. street groups, supemiarkets, schools and faith groups that organised food collections for BCP, as well as several fantastic local businesses that have continued generously to support us in our efforts. Overall approximately 800 households were registered with BCP, including single parent families. people dependent on disability benefits. Job Seekerfs allowances Broxtowe Community Projects or Universal Credit where their income is not adequate to pay for their basic living needs. Many of these households are in some of the most deprived postcodes in the UK and BCP offers a vital lifeline in helping them survive and tackle the root- causes of their situation e.g. bad debt, care responsibilities, lack of work experience, self-confidence, training or qualifications. BCP launched a successful food project bringing isolated members of the community together to prepare and share food and activities in a free, friendly environment. We collaborated with olher local groups and charities to deliver a range of events and activities for the community. Reducing waste and benefiting the environment are also a key part ofwhat we do. We parlner with organisalion such as Fareshare. Neighbourly and local supemiarkets to prevent food going to waste. And our weekly Saturday give-as-you-can stall allows the whole community to participate in preventing on-date food going to waste. In 2023, through our Neighbourly collections alone, BCP redirected over 8 tonnes of food waste which would otherwise have gone to landfill, ensuring that it was redistributed to local communities. When on-dale food cannol be given away we ensure that it is composted wherever possible, which is then used by the community allotmenl projects at our premises and nearby to help local people participate in growing their own food. An addition. we run a number of community recycling programmes for hard-tovrecycle waste in collaboration with Terracycle and other local community partners. Financial review BCP has worked very hard on fundraising and thanks to many wonderful charitable grants and public donations we are currently in a stable financial position, with sufficient funds lo meet our obligations for the next 6 months. At the 2022123 year end we received large grants of restricted funds for projects running into 2023124 - our next financial year. These restricted funds should nol be confused with free reserves. Of the £90.982 annual grants & donations income total, these two restricted grants amounted to £49,200 and must and will be spent on the Hong Kong BNO Welcome project and Social Supermarket project by the 31st March 2024. As a consequence, BCP'S 'cash funds at end of this period, shown as £83,116 is overstated by £49,200 and should be considered as £33,916. The charily's policy on ￿serveS We aim to operate with enough in reserve to cover any outstanding agreements leg supplier agreements and leases) and operate for 6 months. Financial risks The main financial risk we face is not raising sufficient funds to continue operating as we have few assets and debts, however at present we have sufficient funds to operate at Current capacity for at least 6 months. Broxtowe Community Projects Chair's Report AGM November 2023 This year has been kx)th an exating a￿1 d)allenging year and l Thxjuld like to pay particular tribute to the dedication and commitment of our hard-workiro staff, amazing volunteers and dedicated trustee team. without whom our would UQLftll￿aS li does al￿ mako such a huge contribulion to the communty. l am proud of our athievernents over the larA Iwelve rnonths e8pe(aally ¢)ur foodbonk, 80dal meals and warm banks and Ihe ded1￿￿on of the stsff who have delivered these vilalty mportant local projecls. The last year has presented many challenges, with the cost￿4￿ng crisis causing local need for our services to escalate to a new high. This impacted our rinances and we have had to make drfficult decisions about limiting the length of time we can support people for, the types of support V￿ can offer and how many new service users BCP can accept each month. There is a growing need for disadvantaged and low-income people to access free good advice atout how besl Ihey Can manage Iheir siluaDons, and offer support to people facing crisis. Joseph Rowntree Foundation has reported thal 'polltlclani must urgently address-relentless reality" of hardship as 7 million low-income household8 continue to go without essentials. including tuming off their fridge, selling their belonging and heating their hom8s less than n88d8d. Locally we support famllies and IndSvSduals who have multiple needs only one aspect of which is they are unable to afford to buy food. BCP'S approach 1$ holistic, providing advice. ongoing support as well as referrals to other volunta communSty and statutory agencies whom we are woud to wort<. Poverty and soclal 8xdusi(￿ evwy aepxt of Ii¥w 08Poci8lly thoir mentsl health and well. beiro. W8 have $88n 8 grow￿ In ourftmthng Incofrn, however obtalnlng grants ha8 becoml increasingly challenging, a fad backed up by a recent NCVO report indicating th8t18rge natlonal and regional charllles are Increaslngly recelvlng a greater percentage of avallabkq grant funding and sma116r charities, like ours, have fared signtficanty less well. Food banks are now a less high-profile cause. making fundraising for our essential core costs like rent, staff and food costs harder and many more seclions of the communlty are slruggling to meet their own living costs which understandably18aves18SS to donat8 lo charities. Small charltlesl play a key role in supporting local communities and vulnerable people, reacting quickly alld flexlbly to local needs and reduckng demand on health aTrJ other publlc seDilce8. Looklng foNwd to next yw. we we exclted to bo dol1verf￿ ow Ho￿j KONJ soclAI integration project and we are introducing a social supermarket to help our service uaern transition towards foc*J independence. This year we are planning a greater focus on encouraging public donations. sponsorship events, corporate and personal giving as well_ community fundraising events like our very successful and well-aiiended live comedy evening. The trustees plan to hold a fundraising strategy day in 2024 to set goals forthe coming year. terms of reference and renew our visiooauLtlliwn staternenl Signed on behalf of the charity's trustees= Signed Date 23.07.24 Cllr. Helen Winfield, Trustee Independent examiner's report to the trustees of Broxtowe Community Projects for the year ended 30 September 2023 I report to the trustees on my examination of the accounts of Broxtowe Community Projects (the charity) for the year ended 30 September 2023. Responsibilities and basis of report As the trustees of the charity you are responsible for the preparation of the accounts in aGGordance with Ihe requirements of the Charities Act 2011 I'the AGt'). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145{5){b) of the Act. Independent examiner's statement I have completed my examination. I confimi that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act- or 2. th8 accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reaGhed. Signed John O'Brien Msc, FCCA, FCIE Employ8e of Community Accounting Plus Date Broxtowe Community Projects Receipts & payments account for the year ended 30 September 2023 2022 2023 Ttstal Unrestrlcted R•strl¢ted Total Funds Funds Funds Funds Receipts Grants & donations Fundraising Bank interest Total receipts 89574 15517 1978 277 17772 75465 90982 1978 277 93237 89574 75465 Payments Accommodation & meals Baby bank Bank Charges Cleaning & cleaning supplies Communications Cooking equipment 69 607 69 617 72 544 353 1820 14896 12360 402 583 83 791 642 268 6000 1260 21137 117 144 145 1923 1875 66101 1024 10 72 351 158 309 345 128 8428 4597 293 193 195 1820 11475 3421 12360 362 583 83 Fundraising costs Insuran Legal & professional Meeting expenses Mileage Office costs Office equipment Rent Room hire Salaries, Nl & pension Staff & volunteer training Subscriptions Sundry expenses Utilities Wami bank items Total payments 40 212 190 1205 165 2000 107 11078 108 119 491 155 87 487 181 6000 1260 12067 72 9070 45 96 145 1923 1875 32522 3202 33594 33579 55980 Net receiptsl(payments) Cashfunds at start ofthis period Cash funds at end of this period (158071 42943 27136 41589 14391 55980 25782 57334 83116 55980 Broxtowe Community Projects Statement of assets and liabilities at 30 September 2023 2022 2023 Cash assets Bank accounts 55980 55980 83116 83116 Other monetary assets Debtors & prepaymenls 27 27 Assets relained for the charity's own use General equipment. Liabilitles Creditors 1789 1789 3603 (3603) These financial statements are accepted on behalf of the charity by.. Signed Faisal Rahim, Trustee Dated Broxtowe Community Projects Notes to the accounts for the year ended 30 September 2023 1. Receipts & payments accounts Receipts and payments accounts Gontain a summary of money received and money spenl during ihe period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will indude transactions through bank accounts and cash in hand. 2. Grants & donations Unrnstrlctod Rastrlctod Total Unite East Midlands Notbnghamshire County Cwnal Neighboudy Foundation Mansfield Building Soaety National Grid Simon Harris Happy Meals EMA Community Fund DLUHC Pebbles Crowdfunder Sundry donations 101 1000 21816 555 1000 9960 941 1911 39900 382 6598 6919 90982 21816 555 1000 9960 1911 39900 382 6598 6919 15517 75465 3. Creditors Independent examination fee Food Staff expenses- Mileage Salaries & tonuses HMRC 666 529 194 1212 3603 4. Trustees, remuneration Trustees received no expenses, remuneration or benefits in this period. 5. Related party transactions There were no related party transactions in this pericKJ. Broxtowe Community Projects 6. Funds analysis Opening Receipts IPaYT1￿tsl balan Closing balan¢0 ResIr1￿ed funds Project Manager Eastwood & Kimberley Baby Bank Baby Bank Family Cooking & holiday hunger Social Meal DLUHC EMA Communityfund Happy Meals NCC Energy fund NCC Food fund NCC Social Supermarket Pebbles Toy fund INeighbourtyl Warmbanks {Nalional Gridl 1764 1078 450 413 10686 {1764) (1078) (450) (413) {10686> (440) {1911) 39900 1911 941 6266 (1778) 6250 {3975) 9300 382 555 39460 941 4488 2275 9300 382 486 (69) 9958 14391 75465 {32522) 57334 Unrestricted funds General fund 41589 17772 33579 41589 17772 {33579) 25782 25782 The spe¢ifi¢ purposes for which the funds are to be applied a￿ as follows.. Project Manager- Awards for All funding towards salary and recruitment costs. Eastwood and Kimbedey Baby Bank- Coalfields Regeneration Trust funding, specifically for use only for the people of Eastwood and Kimbedey for food parcels, food and nappieslformula etc. Baby Bank- The Wakeham Trust funding, to be spent on baby bank items to support under 5's. Family Cooking & holiday hunger- Westem Power Distribution funding, family cooking skills, holiday hunger project which must assist at least under 11's with skills along with their families. Empowering People and Communities Social Meal - People's Health Trust, to be spent according to schedule on social meals and education only. DLUHC- Honk Kong BNQ Welcome project costs, including staff. This granl arrived at the end of the financial period and will be spent in 2023124. EMA Community Fund- reimbursement for specific submitted spend Happy Meals - McDonalds meals and activities for low income households. NCC Energy fund - energy and similar costs. NCC Food fund- food and similar costs. 10 Broxtowe Community Projects NCC Social Supermarket- Social supemiarket project. This grant arrived at the end of the financial period and will be spent in 2023124. Pebbles - to improve our work space to sort food and fill food bags for better service provision. Toy fund- fun and social outings. Warmbanks- Wami bank costs. 7. Glossary of tenns Creditors: These are amounts owed by the charity, but not paid during the accounting period. Debtors: These are amounts owed to the charity. but not received in the accounting period. Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period. Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity.