ANNUAL REPORT AND ACCOUNTS
TRUSTEES’ REPORT AND ACCOUNTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
CHARITY REGISTRATION NO 1195953
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TABLE OF CONTENTS
Table of Contents .............................................................................................................................. 2 Reference and Administrative Information ....................................................................................... 3 Trustees' Report ................................................................................................................................ 4 Statement of Financial Activities ....................................................................................................... 6 Balance Sheet ................................................................................................................................... 7 Notes to the Financial Statements .................................................................................................... 8
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REFERENCE AND ADMINISTRATIVE INFORMATION Trustees & Officers of the Charity
Chairperson Naina Chauhan Trustees Gillian Cammack Giuseppe Marcantonio Rahul Devan Chauhan Rishil Patel Robert Rea William Mark Porter Charity Number 1195953 Charity’s Office 47 The Glade Epsom KT17 2HL Banker Barclays
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TRUSTEES' REPORT
Report of The Trustees for the Year Ended 30th September 2023
Objectives
The charity exists to support people with glioblastoma, their families and carers, by relieving financial hardship and providing information about glioblastoma.
Structure, Governance and Management
The Jay C Trust was founded in May 2021 and registered with the Charity Commission as a CIO on 28th September 2021. There are 6 trustees. The trustees have acted in line with the charity's constitution and its other policies. During the year, trustees’ meetings were conducted in a variety of formats: online, hybrid and face-to-face. The charity has registered with HMRC for Gift Aid.
Staff
The charity does not employ any staff but did pay for a variety of professional help during the set-up period to ensure that the appropriate policies, procedures and associated documents were in place for registration with the Charity Commission.
Activities
During the year, the charity focused on raising awareness of the availability of grants by making contact and liaising with hospitals and G.P. surgeries in the areas of operation. The social media presence and website continue to enable the public to interact with all aspects of the charity.
During the year the charity has continued to raise awareness and funds through a range of events in Surrey and Birmingham including a charity fair, a coffee morning and a dinner dance. The chairperson and vice chair were interviewed on local radio. Two of the trustees had the privilege of being invited to and attending the International Brain Tumour Association world summit in June 2023 and the charity has since continued to network with other charities in similar fields including some of the major brain tumour charities.
Throughout the year, individuals and small groups have continued to raise money for the charity by regular giving, sponsored challenges and other events. The charity was listed on the 2023 Ultra Challenge Series. Supporters have also successfully nominated the charity for grants, including the Asda Green Token Giving community award. The charity has been sponsored by Blacks Burgers in Epsom and Four Master Audio and Bronze Era in Birmingham.
A small monthly support group has been run in Stoneleigh throughout the year.
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Financial Review
During the year the charity's main source of income has been fundraising done by the charity, fundraising done by others in aid of the charity and the regular giving of some donors. The charity's major expenditure has been on the giving of grants to those affected by glioblastoma, with some expenditure on events and publicity.
The Reserves Policy sets the reserves at three months’ operational expenditure.
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STATEMENT OF FINANCIAL ACTIVITIES
(INCOME & EXPENDITURE ACCOUNT) For the year ended 30 September 2023
| Notes Income and endowments from: Donations, legacies and similar income Gift Aid, Covenants and general donations [2] Incoming resources from charitable activities Fundraising Activities Investment Income Total incoming resources Expenditure on: Charitable activities [3] Donation to Charitable Organisations Total resources expended Net incoming (outgoing) resources for the year Transfers between funds Net movement in funds Funds at 01 October 2022 Funds at 30 September 2023 |
Unrestricted Restricted Total 2023 Total 2022 £ £ £ £ 29325.77 - 29325.77 26036.91 2481.42 - 2481.42 8146.33 25.46 - 25.46 - |
|---|---|
| 31832.65 - 31832.65 34183.24 5838.21 - 5838.21 8098.82 100.00 - 100.00 100.00 |
|
| 5938.21 - 5938.21 8198.82 25894.44 - 25894.44 25984.42 - - - - |
|
| 25894.44 - 25894.44 25984.42 25984.42 - 25984.42 - |
|
| 51878.86 - 51878.86 25984.42 |
The notes on pages 8 to 10 form part of the accounts.
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BALANCE SHEET
For the year ended 30 September 2023
| Notes CURRENT ASSETS Cash in hand and at bank [4] CURRENT LIABILITIES Creditors: Amounts falling due within one year [5] NET CURRENT ASSETS NET ASSETS Funds & Reserves Accumulated Funds [6] |
Unrestricted Restricted Total 2023 Total 2022 £ £ £ 51878.86 - 51878.86 25984.42 |
|---|---|
| 51878.86 - 51878.86 25984.42 - - - - |
|
| - - - - 51878.86 - 51878.86 25984.42 |
|
| 51878.86 - 51878.86 25984.42 |
|
| 51878.86 - 51878.86 25984.42 |
The notes on pages 8 to 10 form part of the accounts.
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NOTES TO THE FINANCIAL STATEMENTS
1. ACCOUNTING POLICIES
a) Basis of preparation
The accounts have been prepared under the historic cost convention except for investments, which are valued at market value. The accounts have been prepared in accordance with the Charities Statement of Recommended Practice (SORP), "Accounting and Reporting by Charities" and the Charities Act 2011.
b) Fund Accounting
The Unrestricted Income Fund can be spent on any purpose within the organisation's objects at the discretion of the trustees.
c) Incoming Resources
All incoming resources are included in the statement of financial activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Interest and dividends are fully accrued at the balance sheet date.
d) Resources Expended
Resources expended are included in the statement of financial activities on an accruals basis, inclusive of any VAT, which cannot be recovered. Grants and donations payable are accounted for when a legal or constructive obligation arises. A constructive obligation arises where the other party has a reasonable expectation of receipt.
e) Tangible Fixed Assets
Fixed assets comprise office furniture and equipment are now fully depreciated. All assets costing more than £100 are capitalized at historic cost.
f) Related Party Transactions and Trustees’ Remuneration
Trustees received no emoluments during the year (2022: £nil) nor expenses in the year (2022: £nil).
g) Valued Added Tax
VAT is not recoverable by the charity.
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2. GIFT AID, COVENANTS AND GENERAL DONATIONS
| Unrestricted | Restricted | Total 2023 | Total 2022 | ||
|---|---|---|---|---|---|
| £ | £ | £ | |||
| Donations | 14232.83 | - | 14232.83 | 12144.96 | |
| Fundraising Contributions | 525.00 | - | 525.00 | 3607.07 | |
| Gift Aid Claimed | 1543.32 | - | 1543.32 | - | |
| Grants - Non Recurring | 1700.00 | - | 1700.00 | - | |
| Just Giving Contributions | 4910.41 | - | 4910.41 | 5384.88 | |
| Matched Donations | 4400.00 | - | 4400.00 | 4000.00 | |
| Payroll Giving | 1000.00 | - | 1000.00 | 900.00 | |
| Sponsorships | 1000.00 | - | 1000.00 | - | |
| Other Incoming Resources | 14.21 | 14.21 | - | ||
| 29325.77 | - | 29325.77 | 26036.91 | ||
| . EXPENDITURE ON CHARITABLE | ACTIVITIES | ||||
| Unrestricted | Restricted | Total 2023 | Total 2022 | ||
| £ | £ | £ | |||
| Grants Paid Out | 3500.00 | - | 3500.00 | - | |
| Fundraising Expenditure | 1337.41 | - | 1337.41 | 3488.98 | |
| Bank Charges and Merchant | 79.83 | - | 79.83 | 137.17 | |
| Fees | |||||
| Professional Fees | - | - | - | 690.00 | |
| Insurance | 96.00 | - | 96.00 | 96.00 | |
| Marketing & Promotions | 118.88 | - | 118.88 | 2553.88 | |
| Postage Costs | 76.61 | 76.61 | |||
| Printing and Stationary Costs | 228.67 | - | 228.67 | 214.76 | |
| Software and Computer | 186.48 | - | 186.48 | 124.32 | |
| Expense | |||||
| Sundry Expenses | 34.75 | - | 34.75 | 250.30 | |
| Telephone and Email | 86.12 | - | 86.12 | 87.50 | |
| Website Running Cost | 93.46 | - | 93.46 | 455.91 | |
| 5838.21 | - | 5838.21 | 8098.82 |
3. EXPENDITURE ON CHARITABLE ACTIVITIES
| 4. CASH IN HAND AND AT BANK Petty Cash Current Account PayPal and Stripe Accounts |
Unrestricted Restricted Total 2023 Total 2022 £ £ £ 24.86 - 24.86 6.77 51608.39 - 51608.39 25896.27 245.61 - 245.61 81.38 |
|---|---|
| 51878.86 - 51878.86 25984.42 |
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5 CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
| Accruals and deferred income . ACCUMULATED FUNDS General Funds (Unrestricted) |
Unrestricted Restricted Total 2023 Total 2022 £ £ £ - - - - - - Opening Balance Income Expenditu re Transfers Closing Balance £ £ £ £ £ 25984.42 31832.65 5938.21 - 51878.86 |
Unrestricted Restricted Total 2023 Total 2022 £ £ £ - - - |
|---|---|---|
| - - - |
||
| 25984.42 31832.65 5938.21 - 51878.86 |
6. ACCUMULATED FUNDS
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THE JAY C TRIIST FIN.4NCIAL STATE%IENTS FOR THE YEAR EIYDED 30 SEPTEMBER 2023 We reFM)n to the members of The Jay C Trust on accounis for the vear ended 30 Sept¢mb¢r 2023. ectii'e res onsibilities of Trustees and Examiner The chariiy's trustees ar¢ responsible for the preparation of the accounts. The charit} s trustees consider that an audil is nol required for this vear under Section 144 of the Chariii¢s Aci 2011 {the Charities Act) and thal an independenl examination is required. 11 15 our responsibilit. to- examine the acLounis under Section 145 of the Charitie5 Act- follo. procedures laid dOn in the general Directions gii'en by ihe Chariiy Commission (under Scction 14i(5)Ib) of the Charities Acl)- and stale 'he1her particular matiers ha'e com¢ io our attention Basis of Inde endent Examiner's r¢ ort Our examinalion carried out in accordance with the general Directions giTren by the Charity Commission. An examination includes a reN'iew of the accounting records kept b! the chariij. and a comparison of the accounls presenTed w'iih those records. It also includes con5ideralion of an!. unusual items or disclosures in ihe financial reiurn. and seeking explanations from the trustees conceminbF an! such maiters. The procedures undertaken do not proN'ide all the eN'idence that V¥'ould be required in an audil. and consequenily no opinion is giNen as to w'hether the accounis preseni a"Irue and fair i'iev¥ and ihe report is limited to those matters set out in the statemeni IK10". Inde endent F.xaminer's statement In connection Thith our examinatio no maner has come io our atieniion.. which gives us reasonable cause to believe thai in an). maierial respeci. the requirements.. to keep proper accounting records in accordance 'ith seclion l io of the Charities Act: to prepare accounts which accord M'ith the accouniingJ records and complv with the accounling requiremenls of the Chariiies Act haN'e noi been mel: or 2. to which. in our oplnion, atteniion should be draMm in order to enable a proper understanding of the accounts io be reached. 18, THE BROADW'AY STONELEIGH, EWELL L & F ACCOLNTING LTD. CHARTERED ACCOLII%TAIYTS SIIRREY, KT17 2HU. 26 JULY 2024 11