**Charity number: 1195899**
## **The Association of Applied Biologists**
Trustees' Report and Financial Statements
For the period ended 31 December 2022
**The Association of Applied Biologists**
## **Contents**
||Page|
|---|---|
|**Reference and administrative details of the CIO, its Trustees and advisers**|1|
|**President's statement**|2 - 3|
|**Trustees' report**|4 - 18|
|**Independent examiner's report**|19 - 20|
|**Statement of financial activities**|21|
|**Balance sheet**|22|
|**Statement of cash flows**
**Notes to the financial statements**|23
24 - 39|
**The Association of Applied Biologists**
## **Reference and Administrative Details of the CIO, its Trustees and Advisers For the period ended 31 December 2022**
||**Trustees**|Dr M J Gooding, President|
|---|---|---|
|||Prof D Sanders, President Elect (appointed 1 January 2023)|
|||Prof N Halford, Honorary Treasurer|
|||Mr C R Glass, Conferences Treasurer (term ended 31 December 2022)|
|||Prof R Kennedy, Publications Officer (term ended 31 December 2022)|
|||Dr G Barker, General Secretary|
|||Dr S Edgington, Nematology|
|||Dr M Back, Programme Secretary|
|||Prof R Edwards|
|||Prof I S Donnison|
|||Prof N Spence|
|||Prof M Parry (appointed 1 January 2023)|
||**Charity registered**
**number**
1195899
**Principal office**
Warwick Enterprise Park
Wellesbourne
Warwickshire
CV35 9EF
**Executive Officer**
Mr G Parry
**Accountants and**
**Independent examiner**
Dains Audit Limited
15 Colmore Row
Birmingham
B3 2BH
**Bankers**
Barclays Bank plc
150 The Parade
Leamington Spa
Warwickshire
CV32 4A
**Solicitors**
Harbottle & Lewis LLP
7 Savoy Court
London
WC2R 0EX||
Page 1
**The Association of Applied Biologists**
## **President's report for the period ended 31 December 2022**
The President presents his statement for the period.
The last twelve months have seen the AAB continue to address its strategy to grow, support, and engage a membership concerned with the application of excellent biology to address societal challenges relevant to our mission. By December 2022 the AAB had increased its membership to historically high levels (c. 1200) greatly facilitated by continuing to offer a free annual membership to non-members paying full registration fees to our conferences. A sizable membership thus largely reflected a successful and full conference programme which in the past year has addressed key aspects of biodiversity and ecosystem services, applied virology and nematology, food security and human health, more sustainable and/or precise systems of agricultural production, and climate change mitigation. Two new Specialist Groups have been initiated: the Horticultural Quality and Food Loss group was initiated in April 2023 as a follow-up to the BBSRC-funded HortQFL Network, and held its ‘kick-off’ meeting in Cranfield; the Applied Tree and Forest Biology group was initiated in March 2022 and will hold its next event in November 2023. (Creating Canopy: the biology and practice of establishing trees and woodlands for people and nature).
The AAB office also underpinned the organization of the International Conference of Arabidopsis Research (ICAR2022), which attracted c. 450 delegates. Consistent with our strategy, we have worked with several partner organizations across our conference programme, enabling us to deliver larger events than likely achievable with a single society working independently. The reach of our conferences has also been extended by on-going use of online and hybrid options at all our conferences. Support for early career scientists (ECS) includes free annual membership with nominal charge for online conference registration.
The AAB Presidential meeting at Rothamsted, Harpenden in November 2022 provided an opportunity to recognise significant achievement and influence in the application of biology with the award of four Presidential Medals to: Professor Tina Barsby OBE (Plant Genetics), Professor Peter Shewry (Cereal Quality), Professor Dirk Inzé (Plant Systems Biology), and Dr Vivienne Anthony (Demand-led Plant Breeding). In a similar vein 2023 has seen the launch of the AAB Fellowship scheme (F. Appl. Biol.) to acknowledge long and notable contributions to the subjects of applied biology from amongst the AAB membership. Both the medal and the fellowship schemes were initiated by Professor Christine Foyer, who completed her tenure as President of AAB in December 2022: the Association is greatly appreciative of the leadership, energy, and time Christine provided us during her presidency and previous roles at the AAB. Whilst taking on the presidency, I am very grateful be replaced as President-Elect by Professor Dale Sanders FRS (formerly Director of the John Innes Centre, Norwich).
Likewise, Professor Roy Kennedy completed his extensive tenure as AAB Publications Officer and is replaced by the return of Professor Martin Parry to AAB Council. Latterly, Roy oversaw the sale of Food and Energy Security to John Wiley & Sons, Inc.; the proceeds of which allow us to consider how best to invest in future activities (including new publications), consistent with our mission. Martin is well placed to oversee and guide the development of our existing journals. The Plant Biotechnology Journal (with Wiley and the Society for Experimental Biology) has seen its Impact Factor rise to >13 in 2023 (ranked third for all plant science journals): Professor Johnathan Napier was appointed as the journal's new Editor-in-Chief in January 2023. Annals of Applied Biology is now in its 110th year since it was first published and continues to accept articles core to AAB’s mission with a free-to-publish funding model.
Page 2
## **The Association of Applied Biologists**
## **President's report (continued) for the period ended 31 December 2022**
As President, and also on behalf of AAB Council, I would like to express appreciation for the support the association has received from the staff of the AAB during the last three years of change and progress: Geraint Parry (Executive Officer) has made significant contributions to the growth and quality of AAB activities since his appointment in 2020; ably supported by Alberto Vitale (Finance and Office Manager), John Andrews (Conference Administrator), Bernadette Lawson (Financial Administrator), and Carol Millman (Annals of Applied Biology Editorial Office).
___________________________ Professor M J Gooding President
Date: 18/09/2023
Page 3
## **The Association of Applied Biologists**
## **Trustees' report For the period ended 31 December 2022**
The Trustees present their annual report together with the financial statements of the charitable incorporated organisation (CIO) for the 11 months ended 31 December 2022.
By virtue of a transfer agreement dated 31 January 2022, the unincorporated charity The Association of Applied Biologists (registered charity number 275655) transferred its activities, assets and liabilities to the charitable incorporated organisation, The Association of Applied Biologists (registered charity number 1195899).
The CIO also trades under the name AAB.
## **Objectives and activities**
## **Policies and objectives**
The Object of the Charity is to ‘promote the study and advancement of all branches of Biology and, in particular, but without prejudice to the generality of the foregoing) to foster the practice, growth and development of applied biology, including the application of biological sciences for the production and preservation of food, fibre and other materials and for the maintenance and improvement of the earth’s physical environment’.
We deliver this charitable mission through the publication of scientific journals in applied biology, the organisation of conferences in a range of related subject themes, the formulation and dissemination of policies to promote the discipline, the production of a newsletter and the provision of services for members.
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Page 4
**The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Objectives and activities (continued)**
## **AAB Specialist Groups Report for 2022**
Authored by Dr Geraint Parry with input from group conveners: February 2023
## **APPLIED PLANT PATHOLOGY**
Group Membership on 31 December 2022
Convener: Rumiana Ray, University of Nottingham
2022 was a first year for the Applied Plant Pathology group (following the name change in late 2021 from Applied Bacteriology and Mycology).
The group contributed to the AAB Presidents meeting through organisation of the ‘Optimising seed and root health for improved crop resilience session’ in which Gary Bending (University of Warwick) and Brigitte Slaats (Syngenta) gave invited talks.
Amanda Bennett was involved in the organisation of the AAB ‘Advances in Soil Biology’ meeting in March 2022 that was co-organised with the Soil biology group and the AHDB. She also provided a presentation at this meeting entitled ‘Introducing the AHDB Soil Biology and the Soil Health Partnership’.
During 2022 the group was in dialogue with the British Society of Plant Pathology (BSPP) about co-organisation of an event focussed on the impact of climate change on plant pests and pathogens. This collaboration led to the organisation of two sessions at the BSPP Plant Pathology meeting taking place at the University of Birmingham in September 2023. The AAB-organised sessions will focus on climate change mitigation and the technological advances that impact how we respond to emerging pests and pathogens. Group members Jon West and Faye Ritchie are working with IPM-group member Rosemary Collier in the organisation of these sessions.
Page 5
## **The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Objectives and activities (continued)**
## **APPLIED TREE AND FOREST BIOLOGY**
Group Membership on 31 December 2022
Convener: Amanda Rasmussen, University of Nottingham
Following the successful AAB ‘Trees for the Future’ meeting in November 2021 there was an impetus to create an AAB Applied Tree-biology specialist group. Amanda Rasmussen was identified as group convener in early 2022 and throughout the year members were recruited to the group.
The groups inaugural event will take place on the Jubilee Campus of the University of Nottingham in November 2023 entitled ‘Creating Canopy: the biology and practice of planting trees for people and nature’. The first two days will discuss the evidence for different tree-planting strategies whilst the third day will host a FraxNet Network meeting that will specifically look at the pests and pathogens of Ash trees. The entire group is contributing the organisation of the two-day meeting whilst Elizabeth Orton is leading the FraxNet event.
## **BIOLOGICAL CONTROL AND INTEGRATED PEST MANAGEMENT**
Group Membership on 31 December 2022
Convener: Keith Walters, Imperial College. Term ended 31/12/22. Toby Bruce, Keele University term began 1/1/23
The annual AAB IPM meeting took place in November 2022 at the Olde Barn Hotel in Marston entitled ‘Bringing Biocontrol and IPM to Market’. This was organised by Keith Walters, Toby Bruce, Josh Burnstone and Joe Roberts; bringing together a varied range of speakers from across academia, industry, NGOs, government and farming sectors. Fifty-seven delegates attended in-person with 78 online delegates benefitting from excellent hybrid production from RogueAV. This is an increase in recent numbers and points toward the health of the meeting. A policy-facing Forum article will be submitted to in ‘Annals of Applied Biology in order to report upon the meeting findings.
The 2023 IPM meeting will take place in November at a well-connected-UK-venue so-as to facilitate travel of early career professionals. This will be primarily organised by Toby Bruce, Josh Burnstone, Neal Ward and Elysia Bartel.
Page 6
## **The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Objectives and activities (continued)**
## **CROPPING AND THE ENVIRONMENT (CATE)**
Group Membership on 31 December 2022
Convener: Kairsty Topp, SRUC
Left the group in 2022: Rob Charlton
The high levels of activity for the CATE group continued in 2022 and will do into 2023. In March 2022 Kairsty Topp and Kate Smith (with Bob Rees at SRUC) led a meeting on ‘Greenhouse Gas and Ammonia Mitigation’ that took place under unseasonably bright skies at the Macdonald Holyrood hotel in Edinburgh. Fifty-nine delegates attended this in-person only event, the meeting outcomes were captured in a publication entitled ‘ _Priorities for mitigating greenhouse gas and ammonia emissions to meet UK policy targets_ ’.
In September 2022 Rob Charlton and Naomi Jones led the organisation of the pandemic-delayed ‘Shaping the Future for Pollinators - Innovations in Farmed Landscapes’ meeting that took place at the Copthorne hotel in Slough. This event brought together 54 in-person and 103 online experts in pollination biology and ecology. The event was a collaboration with Syngenta (represented by Helen Thompson), the British Ecological Society (Barbara Smith) and the Royal Entomological Society (Mike Garrett). RES also organised an interview from the event with BBC Farming Today. Meeting participants Michelle Fountain and Imogen Ryan were interviewed by Charlotte Smith (https://www.bbc.co.uk/programmes/m001byfb).
In April 2023 the CATE group collaborates with the Soil Biology group to organise an event on ‘Regenerative Agriculture – Understanding the opportunities and challenges’ (https://cvent.me/QgrNdv). This is led by Kate Smith and Kairsty Topp and includes external sponsorship from ADAS, CHAP-solutions and DIAGEO.
In June 2023 the group collaborates with colleagues at Rothamsted Research and CGIAR to organise a meeting entitled ‘Long Term Experiments: meeting future challenges’(https://cvent.me/ramyG1) at Rothamsted. From the CATE group this is led by Kairsty Topp and includes sponsorship from the CGIAR Excellence in Agronomy Project (https://www.cgiar.org/initiative/11-excellence-in-agronomy-eia-solutions-for-agricultural-transformation/)
Page 7
## **The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Objectives and activities (continued)**
## **FOOD SYSTEMS**
Group Membership on 31 December 2022
Convener: Christine Bosch, University of Leeds
The Food Systems group was quiet during in 2022 but has been involved in useful discussions about the future of the group. The ‘Food Systems ‘ name might be too-broad for the interests of the members so in 20223 we expect to change to a more specific name and will be involved in the organisation of an event in September or October 2023 in Leeds.
## **NEMATOLOGY**
Group Membership on 31 December 2022
Convener: Steve Edgington, CABI
Left the group in 2022: Rebecca Lawson, Fera Science
The annual ‘Advances in Nematology’ meeting was organised in December 2022 at the Linnean Society in London. 39 in-person and 90 online delegates registered for the event at this scientifically historic venue. The entire group participates in the organisation of the meeting. Olivera Topalovic from the University of Copenhagen and Maria Inácio from INIAV in Portugal gave invited talks together with 10 ‘standard’ and 11 ‘short’ talks from delegates as far afield as India, Vietnam, Georgia and Ghana. The Brian Kerry prize award for ‘Best Student talk’ was won by Moray Smith from the James Hutton Institute whilst the AAB Nematology prize was won by Selome Nyaku from the University of Ghana.
The Linnean Society remains a popular venue so the 2023 edition of the ‘Advances’ meeting will take place there in December 2023.
Page 8
**The Association of Applied Biologists**
**Trustees' report (continued) For the period ended 31 December 2022**
## **Objectives and activities (continued)**
## **PESTICIDE APPLICATION**
Group Membership on 31 December 2022
Convener: Convener until 30/9/23 Tom Robinson, Robinson Sprays; Since 1/10//23 Emilio Gil-Moya, Universidad Politécnica de Cataluña.
In May 2022 James Thomas and Claire Butler-Ellis led a single-day workshop held at Silsoe Spray Applications Unit on ‘Closed Transfer Systems’. This brought together 43 in-person delegates who listened to a morning of plenary talks and an afternoon of practical demonstrations about new technologies.
In September 2022 the International Advances in Pesticide Application (IAPA) meeting was held at Munster, Germany where 50 in-person delegates were joined by 59 online delegates. Despite some organisational challenges this event was well received amongst both in-person and online delegates. To coincide with this meeting AAB published and printed Aspects of Applied Biology 147. These are available to purchase as a paper or digital version from the AAB website: https://www.aab.org.uk/aspects-of-applied-biology/
In May 2023 Jan Van De Zande leads an in-person workshop on ‘Targeted Application, Spray Technology and Authorisation’ in Wageningen (https://cvent.me/B8mvlW).
The IAPA24 meeting will take place in Brighton in January 2024 (https://cvent.me/e8lKMw).
Page 9
## **The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Objectives and activities (continued)**
## **PLANT PHYSIOLOGY AND CROP IMPROVEMENT**
Group Membership on 31 December 2022
Convener: Guy Barker, University of Warwick
PP-CI group members were involved in the organisation of two events in the first half of 2022. Luke Bell led an event in March 2023 on ‘HortStresses 2022: Understanding and managing biotic and abiotic stresses of horticultural crops’ at the University of Reading in which 33 in-person and 41 online delegates registered/attended the event. This provides interesting updates on both biotic and abiotic stresses on Horticultural crops and involved a useful discussion session. The event was supported by HansarTech and MDPI-Plants. This meeting directly led to the formation of a new AAB specialist group entitled ‘Horticultural Quality and Food Loss’ which inaugurates with an event in March 2023.
In May 2022 Nigel Halford worked with Tanya Curtis to organise a workshop on ‘Acrylamide reduction in foods, from plant breeding to food processing’ held at Sandwich Discovery Park. This brought together experts in both Acrylamide biology and the regulatory environment to discuss this challenge. At the end of the 17 in-person delegates visited the labs of Curtis Analytics.
Looking further ahead the PP+CI group will be involved in the organisation of the AAB Presidential meeting that will talk place in Birmingham in September 2024 organised by in-coming AAB president Professor Mike Gooding.
Page 10
## **The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Objectives and activities (continued)**
## **SOIL BIOLOGY**
Group Membership on 31 December 2022
Convener: Jackie Stroud, SRUC
The Soil Biology Group underwent a ‘refresh’ at the start of 2022 with a whole-new group led by convener Dr Jackie Stroud. The inaugural event of the ‘new’ group was ‘Advances in Soil Biology’ organised in collaboration with AHDB in March 2022. As we emerged from the latest set of COVID-lockdowns we were delighted to welcome 20 in-person delegates and over 60 online delegates to the event. This event included a discussion session which made online delegates feel more ‘part of the meeting’. This was a great start for the new group; thanks to Amanda Bennett from the AHDB (and the AAB Applied Plant Pathology group) for organisational help.
Charlotte White and Harry Henderson are on the organising committee of the CATE-Soil Biology group event on ‘Regenerative Agriculture – Understanding the opportunities and challenges’ (https://cvent.me/QgrNdv) held in York in April 2023.
## **VIROLOGY**
Group Membership on 31 December 2022
Convener: Andrew Love, James Hutton Institute
The Virology group collaborated with the EU INEXTVIR network to organise the ‘International Advances in Plant Virology (IAPV)’ meeting in Slovenia in October 2022. Charlotte Nellist and Trisna Tungadi organised this event with financial support from BSPP. This unusual meeting location (at least for the AAB) motivated 120 delegates to travel to Ljubljana whilst 99 delegates joined the meeting online. The group gave three Bryan Harrison awards to Gesa Hoffman (Swedish University of Agricultural Sciences, Sweden), Babalola Bisola (CBGP, Madrid), and Grigorii Sukhorukov (University of Bordeaux, France). The Raymond and Roger Hull poster award was won by Jesus Ubeda (CEBAS-CSIC, Spain). The next edition of IAPV will be held in Spring 2024.
Page 11
**The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Objectives and activities (continued)**
## **Conferences**
Details of the scientific conferences held in the period to 31 December 2022:
Page 12
## **The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Financial review**
## **Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
## **Reserves policy**
To address the need for long-term financial stability we have approved a reserves policy which is set out here. A core purpose of the Association is to promote the study and advancement of Applied Biology. This obligation brings with it the need to ensure that the charity has sufficient funds over the short to medium term to continue to operate. To achieve this, the Association must achieve a sufficient positive annual operating contribution, or have sufficient reserves to call upon, to continue operations. The main features of the Association’s reserves policy are as follows:
- they are an inherent part of the Association’s risk management process. The amount of reserves needed will vary depending on the Association’s financial position and our continuous assessment of the many risks the Association faces at a particular time;
- the need for reserves will be assessed as part of our strategic planning and combined with an annual test of solvency;
- reserves exist either to provide short-term protection against downward fluctuations in annual revenues, or to provide long-term strategic financial support for future projects as has been carried out in the recent past with the establishment of the Food and Energy Security journal;
- the reserves policy balances the need to maintain long-term reserves against the need for short-term spending on our core purpose.
This reserves policy will be reviewed annually to ensure it accurately reflects the circumstances of the Association and the views of the Trustees.
Currently the Trustees believe that the Association holds sufficient reserves.
## **Treasurer's report**
## **Income and expenditure**
Before investment income, the total income for 2022 was less than expenditure by £48,858. The Association continues with the long-term aim of operating with a small positive cash flow, or cash neutrality, as part of a sustainable long term business plan.
## _Investments_
The Association’s investments continue to be managed by Tilney Investment Management and in 2022 incurred a loss of £35,386. This is due to market instability caused by external global factors.
## _Publications_
The two journals in the Association’s portfolio, Plant Biotechnology Journal and Annals of Applied Biology, both performed well in the 11 months to 31 December 2022, providing a total income of £222,716 to the Association. This includes income from Subscriptions and Royalties.
## _Management and admin, including staff costs_
Management and admin costs increased from £131,229 in the 13 months to 31 January 2022 to £138,135 in the 11 months to 31 December 2022. This can be explained by increased staff costs due to inflationary rises and staff employed at higher grades.
Page 13
## **The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## _Conferences_
Conferences are an important Association activity and the conference programme continued to expand in 2022. As standard the AAB continues to organise hybrid events, using the experience gained in running virtual conferences during the pandemic. The Association subsidised conferences in 2022 by £34,658. We also received £19,129 in sponsorships (13 months to 31 January 2022 - £5,128).
## _Membership_
Membership income continued to remain stable, from £16,215 in the 13 months to 31 January 2022 to £14,784 in the 11 months to 31 December 2022. Overall membership increased to over 1,100 members in line with the AAB long-term strategy to increase the member cohort through free registrations offered for conference attendees.
## **- AAB Membership Statistics 2022 Membership Status**
**----- Start of picture text -----**
Membership Status 2022 2021
Full Student Retired Life Honorary Current Year Total Previous Year Total
b/f - 2021 337 135 56 1 12 541
January 298 116 44 1 12 471 305
February 316 197 44 1 12 570 305
March 366 271 44 1 18 700 318
April 383 322 44 1 18 768 324
May 401 360 44 1 18 824 333
June 409 390 44 1 18 862 337
July 473 411 44 1 21 950 367
August 506 430 47 1 21 1005 419
September 527 471 47 1 21 1067 451
October 530 518 49 1 22 1120 516
November 537 521 49 1 22 1130 526
December 538 526 49 1 22 1136 541
**----- End of picture text -----**
## **Balance Sheet**
The Association’s net assets were £1,439,779 at 31 December 2022, compared with £1,524,023 at 31 January 2022. The Association’s financial situation is on a very sound footing as a result of a generous legacy bequest and the sale of the Food and Energy Security journal in 2020.
## **Future Plans**
The long-term AAB strategy aims to build the membership through organisation of more and higher quality hybrid events. By offering free membership to meeting attendees we hope to engage a cohort of scientists who value AAB membership. The 2023-24 AAB strategy document outlines this plan in more detail and can be download here: https://www.aab.org.uk/wp-content/uploads/2022/12/Strategy_Doc-1.pdf
## _Proposed Membership Fees 2024_
The Trustees propose to slightly increase the membership fees for 2024 as follow: Full membership £65.00, Retired membership £32.50, Student/ECP membership £22.00.
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**The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Sponsorship and donations**
The following were received during the period to 31 December 2022:
|**International Advances in Pesticide Application**||
|---|---|
|Oxford Lasers|£500|
|**Advances in Soil Biology**||
|AHDB|£350|
|**Communicating the Science of Gene-Edited Crops**||
|E-COST|£1,668|
|**HortStresses**||
|Hansatech Instruments Ltd|£500|
|MDPIA Plants|£750|
|**ICAR22**||
|CellPress|£127|
|Phoenix BioInformatics|£1,250|
|Yale University|£2,500|
|**Shaping the Future for Pollinators**||
|British Ecological Society|£833|
|Royal Entomological Society
Syngenta
**International Advances in Plant Virology**
BSPP|£1,000
£2,000
£4,000|
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**The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Principal risks and uncertainties**
The charity’s activities expose it to a number of financial risks including credit risk, cash flow risk and liquidity risk. The use of financial derivatives is governed by the charity’s policies approved by the board of trustees, which provide written principles on the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.
## _Cash flow risk_
The charity’s activities expose it primarily to the financial risks of changes in foreign currency exchange rates and interest rates. The charity uses foreign exchange forward contracts and interest rate swap contracts to hedge these exposures. Interest bearing assets and liabilities are held at fixed rate to ensure certainty of cash flows.
## _Credit risk_
The charity’s principal financial assets are bank balances and cash, trade and other receivables, and investments. The charity’s credit risk is primarily attributable to its trade receivables. The amounts presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows. The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high creditratings assigned by international credit-rating agencies. The charity has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers.
## _Liquidity risk_
In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity uses investment funds.
Further details regarding liquidity risk can be found in the Statement of accounting policies in the financial statements.
## **Investment policy**
There are no restrictions on the Association’s power to invest. Its investment portfolio is currently managed by Evelyn Investment Management Services Ltd whose performance the Trustees review. It is the Association’s policy to avoid high risk investments.
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**The Association of Applied Biologists**
## **Trustees' report (continued) For the period ended 31 December 2022**
## **Structure, governance and management**
## **Constitution**
The charity is controlled by its governing document, a deed of trust, and constitutes an unincorporated charity.
The trust is an unincorporated trust, constituted under Laws of Association revised December 1977 and is a registered charity, number 275655.
## **Methods of appointment or election of Trustees**
All Trustees of the Association must be members of the Association of Applied Biologists. Trustees of the Association of Applied Biologists include the Honorary Officers of Council (the President, the President-elect, who shall normally succeed the President, the General Treasurer, the Conference Treasurer, the General Secretary, the Programme Secretary, the Membership Officer, the Publications Officer plus any other person designated as an Honorary Officer at the Annual General Meeting) together with the Conveners of the Association’s Specialist Groups. The Conveners are notified to the Annual General Meeting. The other Honorary Officers are elected at an Annual General Meeting. In the case of an unfilled position, trustees may be co-opted to office but must be elected at the following Annual General Meeting. The President of the Association of Applied Biologists will serve a maximum period of two years as President. The President-Elect will serve a maximum period of two years as President-elect.
Conveners are elected by members of the Group (at the last meeting of the year preceding the year of office) and may serve for up to six consecutive years, subject to annual re-election (a term of office for Conveners is deemed to be three years).
## **Policies adopted for the induction and training of Trustees**
Potential Trustees of the Association of Applied Biology will be given copy of Association’s Laws and copies of any other key documents relevant to the Charity or post.
The booklet ‘Responsibilities of Charity Trustees’ published by the Charity Commission gives a complete guide to the responsibilities of Charity Trustees and will be issued to all new Trustees who are expected to read it.
Trustees of the Association of Applied Biologists are expected to read the Laws of the Association of Applied Biologists, additional information provided by the Association and the booklet ‘Responsibilities of Charity Trustees’.
A ‘job description’ of each Trustee post will be given to each new Trustee upon appointment. It is the responsibility of each post holder to review and update their particular job description by the end of October each year. Any changes are to be agreed by Council at its last full meeting of the year.
New trustees will be given an induction session with the Executive Officer and/or a serving Trustee of the Association.
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**The Association of Applied Biologists**
**Trustees' report (continued) For the period ended 31 December 2022**
## **Structure, governance and management (continued)**
## **Organisational structure**
The business of the Association is conducted by a Council of Members. Council shall consist of the Honorary Officers; President, President elect, General Secretary, General Treasurer, Publications Officer, Membership Officer, Programme Secretary, Meetings Treasurer and Early Career Scientist Champion, together with Conveners of the AAB Specialist Groups.
## _Wider network_
Affiliations were maintained with the Institute of Biology, the Foundation for Science and Technology and the Association of Learned and Professional Society Publishers. The Association has a Memorandum of Understanding with the European Society for Agronomy.
## **Statement of Trustees' Responsibilities**
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the CIO and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles of the Charities SORP (FRS 102);
- make judgements and accounting estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the CIO's transactions and disclose with reasonable accuracy at any time the financial position of the CIO and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Laws of Association. They are also responsible for safeguarding the assets of the CIO and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
___________________________ **Professor M J Gooding** President
Date: 18/09/2023
Page 18
## **The Association of Applied Biologists**
## **Independent Examiner's Report For the period ended 31 December 2022**
## **Independent Examiner's Report to the Trustees of The Association of Applied Biologists ('the CIO')**
I report to the charity Trustees on my examination of the accounts of the CIO for the period ended 31 December 2022.
## **Responsibilities and Basis of Report**
As the Trustees of the CIO you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the CIO's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## **Independent Examiner's Statement**
Since the CIO's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
Your attention is drawn to the fact that the CIO has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the CIO as required by section 130 of the 2011 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Page 19
**The Association of Applied Biologists**
## **Independent Examiner's Report (continued) For the period ended 31 December 2022**
This report is made solely to the CIO's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the CIO's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the CIO and the CIO's Trustees as a body, for my work or for this report.
Signed: Dated: 18 September 2023
Mark Gurney FCCA
Birmingham
Page 20
## **The Association of Applied Biologists**
## **Statement of financial activities For the period ended 31 December 2022**
|**Note**
**Income from:**
Donations and legacies
3
Charitable activities
4
Investments
5
**Total income**
**Expenditure on:**
Charitable activities
6
**Total expenditure**
**Net (expenditure)/income before**
**investments**
Net (losses)/gains on investments
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
16
Net movement in funds
**Total funds carried forward**
16|**Unrestricted**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**19,129**
**554,824**
**5,743**
**579,696**
**620,009**
**620,009**
**(40,313)**
**(35,386)**
**(75,699)**
**1,509,979**
**(75,699)**
**1,434,280**|**Restricted**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**-**
**-**
**-**
**-**
**8,545**
**8,545**
**(8,545)**
**-**
**(8,545)**
**14,044**
**(8,545)**
**5,499**|**Total**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**19,129**
**554,824**
**5,743**
**579,696**
**628,554**
**628,554**
**(48,858)**
**(35,386)**
**(84,244)**
**1,524,023**
**(84,244)**
**1,439,779**|**Total**
**funds**
**13 months**
**ended 31**
**January 2022**
**£**
5,128
273,600
2,570
281,298|
|---|---|---|---|---|
|||||260,123
260,123|
|||||21,175
16,640
37,815|
|||||1,486,208
37,815
1,524,023|
The notes on pages 24 to 39 form part of these financial statements.
Page 21
## **The Association of Applied Biologists Registered number: 1195899**
## **Balance sheet As at 31 December 2022**
|**Note**
**Fixed assets**
Tangible assets
12
Investments
13
**Current assets**
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one
year
15
**Net current assets**
**Total net assets**
**Charity funds**
Restricted funds
16
Unrestricted funds
16
**Total funds**|**90,017**
**294,197**
**384,214**
**(91,538)**|**31**
**December**
**2022**
**£**
**913**
**1,146,190**
**1,147,103**
**292,676**
**1,439,779**
**5,499**
**1,434,280**
**1,439,779**|61,379
392,749
454,128
(118,290)|**31 January**
**2022**
**£**
2,669
1,185,516|
|---|---|---|---|---|
|||||1,188,185
335,838|
|||||1,524,023|
|||||14,044
1,509,979|
|||||1,524,023|
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
## ___________________________ **Professor M J Gooding** President
## Date: 18/09/2023
The notes on pages 24 to 39 form part of these financial statements.
Page 22
## **The Association of Applied Biologists**
## **Statement of cash flows**
## **For the period ended 31 December 2022**
|**Note**
**Cash flows from operating activities**
Net cash used in operating activities
19
**Cash flows from investing activities**
Dividends, interests and rents from investments
Purchase of tangible fixed assets
Proceeds from sale of investments
Purchase of investments
**Net cash provided by/(used in) investing activities**
**Change in cash and cash equivalents in the period**
Cash and cash equivalents at the beginning of the period
**Cash and cash equivalents at the end of the period**
20
The notes on pages24 to 39form part of these financial statements|**11 months**
**ended 31**
**December**
**2022**
**£**
**(108,235)**
**5,743**
**-**
**189,363**
**(185,423)**
**9,683**
**(98,552)**
**392,749**
**294,197**|**13 months**
**ended 31**
**January**
**2022**
**£**
(145,818)
2,570
(2,212)
62,529
(691,616)
**(628,729)**
**(774,547)**
1,167,296
392,749|
|---|---|---|
Page 23
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **1. General information**
The Association of Applied Biologists is a Charitable Incorporated Organisation (CIO) registered with the Charity Commission in England and Wales under number 1195899.
The principal office address is Warwick Enterprise Park, Wellesbourne, Warwickshire, CV35 9EF.
The principal activity of the charitable trust is to organise conferences and support publications, in order to support those working in the area of applied biology, and to promote advances in the field.
## **2. Accounting policies**
## **2.1 Basis of preparation of financial statements**
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The Association of Applied Biologists meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
By virtue of a transfer agreement dated 31 January 2022, the unincorporated charity The Association of Applied Biologists (registered charity number 275655) transferred its activities, assets and liabilities to the charitable incorporated organisation, The Association of Applied Biologists (registered charity number 1195899).
The transfer of the the unincorporated charity The Association of Applied Biologists has been accounted for in accordance with the principles of merger accounting as the trustees and activities of the new CIO at the date of the transfer were the same as the former unincorporated charity.
In accordance with the principles of merger accounting, the assets and liabilities of the unincorporated charity transferred to the CIO at their book value under the accounting policies of the CIO. The Statement of financial activities and Statement of sash flows for the 13 month period ended 31 January 2022 are shown as proforma comparatives in these financial statements. The Balance sheet of the unincorporated charity as at 31 January 2022 is also presented as a proforma comparative.
## **2.2 Going concern**
After making appropriate enquiries, the Trustees have a reasonable expectation that the CIO has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements.
Page 24
**The Association of Applied Biologists**
**Notes to the financial statements For the period ended 31 December 2022**
## **2. Accounting policies (continued)**
## **2.3 Income**
All income is recognised once the CIO has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
The recognition of income from legacies is dependent on establishing entitlement, the probability of receipt and the ability to estimate with sufficient accuracy the amount receivable. Evidence of entitlement to a legacy exists when the CIO has sufficient evidence that a gift has been left to them (through knowledge of the existence of a valid will and the death of the benefactor) and the executor is satisfied that the property in question will not be required to satisfy claims in the estate. Receipt of a legacy must be recognised when it is probable that it will be received and the fair value of the amount receivable, which will generally be the expected cash amount to be distributed to the CIO, can be reliably measured.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Gifts in kind donated for distribution are included at valuation and recognised as income when they are distributed to the projects. Gifts donated for resale are included as income when they are sold.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.
## **2.4 Expenditure**
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the CIO's objectives, as well as any associated support costs.
Grants payable are charged in the period when the offer is made except in those cases where the offer is conditional, such grants being recognised as expenditure when the conditions attaching are fulfilled. Grants offered subject to conditions which have not been met at the period end are noted as a commitment, but not accrued as expenditure.
All expenditure is inclusive of irrecoverable VAT.
Page 25
**The Association of Applied Biologists**
**Notes to the financial statements For the period ended 31 December 2022**
## **2. Accounting policies (continued)**
## **2.5 Interest receivable**
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the CIO; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
## **2.6 Foreign currencies**
Monetary assets and liabilities denominated in foreign currencies are translated into sterling at rates of exchange ruling at the reporting date.
Transactions in foreign currencies are translated into sterling at the rate ruling on the date of the transaction.
Exchange gains and losses are recognised in the Statement of financial activities.
## **2.7 Taxation**
The Association of Applied Biologists has charitable status and is registered with the Charity Commission and is therefore exempt from paying Corporation Tax on charitable activities.
## **2.8 Tangible fixed assets and depreciation**
Tangible fixed assets costing £350 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.
Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.
Depreciation is provided on the following basis:
- Office equipment 4 years straight line
## **2.9 Investments**
Fixed asset investments are a form of financial instrument and are initially recognised at their transaction cost and subsequently measured at fair value at the Balance sheet date, unless the value cannot be measured reliably in which case it is measured at cost less impairment. Investment gains and losses, whether realised or unrealised, are combined and presented as ‘Gains/(Losses) on investments’ in the Statement of financial activities.
## **2.10 Debtors**
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
Page 26
**The Association of Applied Biologists**
**Notes to the financial statements For the period ended 31 December 2022**
## **2. Accounting policies (continued)**
## **2.11 Cash at bank and in hand**
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
## **2.12 Liabilities and provisions**
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the CIO anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
## **2.13 Financial instruments**
The CIO only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
## **2.14 Pensions**
The CIO operates a defined contribution pension scheme and the pension charge in the Statement of Financial Activities represents the amounts payable by the CIO to the fund in respect of the period. A defined contribution plan is a pension plan under which the Charity pays fixed contributions into a separate entity. Once the contributions have been paid the Charity has no further obligations.
Amounts not paid are shown in accruals as a liability in the Balance Sheet. The assets of the plan are held separately from the Charity in independently administered funds.
## **2.15 Fund accounting**
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the CIO and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the CIO for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements.
Investment income, gains and losses are allocated to the appropriate fund.
Page 27
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
**3. Income from donations and legacies**
|**Unrestricted**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
Donations
19,129
**Unrestricted**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
Donations
5,128
**4.**
**Income from charitable activities**
**Unrestricted**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
Conferences
317,324
Publications
222,716
Membership Fees
14,784
554,824|**Total**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**19,129**|
|---|---|
||**Total**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
5,128|
||**Total**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**317,324**
**222,716**
**14,784**
**554,824**|
Page 28
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **4. Income from charitable activities (continued)**
|**Unrestricted**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
Conferences
66,098
Publications
191,287
Membership Fees
16,215
273,600
**5.**
**Investment income**
**Unrestricted**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
Income from listed investments
5,738
Bank interest received
5
5,743
**Unrestricted**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
Income from listed investments
2,499
Bank interest received
71
2,570|**Total**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
66,098
191,287
16,215
273,600|
|---|---|
||**Total**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**5,738**
**5**
**5,743**|
||**Total**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
2,499
71
2,570|
Page 29
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **6. Analysis of expenditure on charitable activities**
## **Summary by fund type**
|**Unrestricted**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**Restricted**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**£**
Conferences
436,773
-
Publications
36,274
-
Membership Fees
7,465
-
Student travel grants
-
8,545
Management & administration costs
139,497
-
620,009
8,545
**Unrestricted**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
Conferences
100,756
Publications
18,702
Membership Fees
8,212
Management & administration costs
132,453
260,123|**Total**
**11 months**
**ended 31**
**December**
**2022**
**£**
**436,773**
**36,274**
**7,465**
**8,545**
**139,497**
**628,554**|
|---|---|
||**Total**
**13 months**
**ended 31**
**January**
**2022**
**£**
100,756
18,702
8,212
132,453
260,123|
Page 30
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **7. Analysis of expenditure by activities**
|Conferences
Publications
Membership Fees
Student travel grants
Management & administration costs
Conferences
Publications
Membership Fees
Management & administration costs|**Activities**
**undertaken**
**directly**
**11 months**
**ended 31**
**December**
**2022**
**£**
436,773
36,274
7,465
-
-
480,512|**Grant**
**funding of**
**activities**
**11 months**
**ended 31**
**December**
**2022**
**£**
-
-
-
8,545
-
8,545
**Activities**
**undertaken**
**directly**
**13 months**
**ended 31**
**January**
**2022**
**£**
100,756
18,702
8,212
-
127,670|**Support**
**costs**
**11 months**
**ended 31**
**December**
**2022**
**£**
-
-
-
-
139,497
139,497
**Support**
**costs**
**13 months**
**ended 31**
**January**
**2022**
**£**
-
-
-
132,453
132,453|**Total**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**436,773**
**36,274**
**7,465**
**8,545**
**139,497**
**628,554**|
|---|---|---|---|---|
|||||**Total**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
100,756
18,702
8,212
132,453
260,123|
Page 31
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **7. Analysis of expenditure by activities (continued)**
## **Analysis of support costs**
|Staff costs
Depreciation
Staff training and welfare
Office costs
Miscellaneous expenses
Independent examiner fees
Legal fees
Marketing and publicity
Establishment costs
Travel and accommodation
Governance costs
**8.**
**Analysis of grants**
**Grants to**
**Individuals**
**2022**
**£**
Student travel grants
8,545
**9.**
**Independent examiner's remuneration**
Fees payable to the CIO's independent examiner for the independent
examination of the CIO's annual accounts|**Total**
**funds**
**11 months**
**ended 31**
**December**
**2022**
**£**
**59,840**
**1,756**
**8,000**
**5,024**
**14,075**
**3,575**
**4,921**
**821**
**25,550**
**620**
**15,315**
**139,497**
**Total**
**funds**
**2022**
**£**
**8,545**
**2022**
**£**
**2,850**|**Total**
**funds**
**13 months**
**ended 31**
**January**
**2022**
**£**
60,830
1,960
100
8,124
4,769
2,595
20,069
750
25,171
180
7,905
132,453|
|---|---|---|
|||**Total**
**funds**
**2022**
**£**
-|
|||**2022**
**£**
2,595|
Page 32
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **10. Staff costs**
|Wages and salaries
Social security costs
Staff pension costs|**11 months**
**ended 31**
**December**
**2022**
**£**
**114,603**
**11,619**
**11,913**
**138,135**|**13 months**
**ended 31**
**January**
**2022**
**£**
112,254
11,758
7,217|
|---|---|---|
|||131,229|
The average number of persons employed by the CIO during the period was as follows:
|Charitable Activities
Governance|**11 months**
**ended 31**
**December**
**2022**
**No.**
**4**
**1**
**5**|**13 months**
**ended 31**
**January**
**2022**
**No.**
4
1|
|---|---|---|
|||5|
No employee received remuneration amounting to more than £60,000 in either year.
## **11. Trustees' remuneration and expenses**
During the period, no Trustees received any remuneration or other benefits (2022 - £NIL).
During the period ended 31 December 2022, expenses totalling £1,405 were reimbursed to 10 Trustees (2022 - £649 to 7 Trustees). The expenses reimbursed primarily related to travel and subsistence costs incurred in attending Council meetings and various other meetings, and general administration costs.
Page 33
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
|**12.**
**Tangible fixed assets**
**Cost**
At 1 February 2022
At 31 December 2022
**Depreciation**
At 1 February 2022
Charge for the period
At 31 December 2022
**Net book value**
At 31 December 2022
At 31 January 2022
**13.**
**Fixed asset investments**
**Market valuation**
At 1 February 2022
Additions
Disposals
Revaluations
At 31 December 2022|**Office**
**equipment**
**£**
**75,530**
**75,530**
**72,861**
**1,756**
**74,617**
**913**
2,669
**Listed**
**investments**
**£**
**1,185,516**
**185,423**
**(192,051)**
**(32,698)**
**1,146,190**|
|---|---|
The historical cost of the listed investments at the period end was £1,182,473.
Page 34
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **14. Debtors**
|Trade debtors
Other debtors
Prepayments and accrued income|**31**
**December**
**2022**
**£**
**7,667**
**82,350**
**-**
**90,017**|**31 January**
**2022**
**£**
2,890
58,234
255|
|---|---|---|
|||61,379|
## **15. Creditors: Amounts falling due within one year**
**----- Start of picture text -----**
Creditors: Amounts falling due within one year
31
December 31 January
2022 2022
£ £
Trade creditors 11,821 238
Other taxation and social security 1,099 10,554
Other creditors 1,228 1,278
Accruals and deferred income 77,390 106,220
91,538 118,290
31
December 31 January
2022 2022
£ £
Deferred income at 1 February 2022 103,145 106,414
Resources deferred during the period 74,541 103,145
Amounts released from previous periods (103,145) (106,414)
74,541 103,145
**----- End of picture text -----**
Deferred income relates to membership fees received in advance and advances receivable on publications in respect of the following year.
Page 35
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **16. Statement of funds**
## **Statement of funds - current period**
|**Unrestricted funds**
General Funds
**Restricted funds**
Student travel grants
**Total of funds**|**Balance at 1**
**February**
**2022**
**£**
**1,509,979**
**14,044**
**1,524,023**|**Income**
**£**
**579,696**
**-**
**579,696**|**Expenditure**
**£**
**(620,009)**
**(8,545)**
**(628,554)**|**Gains**
**/(Losses)**
**£**
**(35,386)**
**-**
**(35,386)**|**Balance at**
**31**
**December**
**2022**
**£**
**1,434,280**|
|---|---|---|---|---|---|
||||||**5,499**|
||||||**1,439,779**|
The restricted fund balance constitutes only one restricted fund, historically brought forward to be utilised for providing student travel grants, subject to applications being approved by the Association, and overseas travel grants. The grants are available to all students, whether members of the Association or not, but only available to students attending AAB conferences and meetings. For overseas travel grants, these are primarily for invited speakers and guests travelling from afar to attend conferences.
## **Statement of funds - prior period**
**----- Start of picture text -----**
Balance at Balance at
1 February Gains 31 January
2021 Income Expenditure /(Losses) 2022
£ £ £ £ £
Unrestricted funds
General Funds 1,472,164 281,298 (260,123) 16,640 1,509,979
Restricted funds
- - -
Student travel grants 14,044 14,044
Total of funds 1,486,208 281,298 (260,123) 16,640 1,524,023
**----- End of picture text -----**
Page 36
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **17. Summary of funds**
## **Summary of funds - current period**
||||||||||**Balance at**|
|---|---|---|---|---|---|---|---|---|---|
|**Balance at 1**|||||||||**31**|
||**February**||||||**Gains/**||**December**|
||**2022**||**Income**||**Expenditure**||**(Losses)**||**2022**|
||**£**||**£**||**£**||**£**||**£**|
|General funds|**1,509,979**||**579,696**||**(620,009)**||**(35,386)**||**1,434,280**|
|Restricted funds|**14,044**||**-**||**(8,545)**||**-**||**5,499**|
||**1,524,023**||**579,696**||**(628,554)**||**(35,386)**||**1,439,779**|
|**Summary of funds - prior period**
**Balance at**
**1 February**
**2021**
**£**
General funds
1,472,164
Restricted funds
14,044|||**Income**
**£**
281,298
-||**Expenditure**
**£**
(260,123)
-||**Gains/**
**(Losses)**
**£**
16,640
-||**Balance at**
**31 January**
**2022**
**£**
1,509,979
14,044|
||1,486,208||281,298||(260,123)||16,640||1,524,023|
|||||||||||
## **18. Analysis of net assets between funds**
## **Analysis of net assets between funds - current period**
|**Unrestricted**
**funds**
**31**
**December**
**2022**
**£**
Tangible fixed assets
913
Fixed asset investments
1,146,190
Current assets
378,715
Creditors due within one year
(91,538)
**Total**
1,434,280|**Restricted**
**funds**
**31**
**December**
**2022**
**£**
-
-
5,499
-
5,499|**Total**
**funds**
**31**
**December**
**2022**
**£**
**913**
**1,146,190**
**384,214**
**(91,538)**
**1,439,779**|
|---|---|---|
Page 37
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
|**18.**
**Analysis of net assets between funds (continued)**
**Analysis of net assets between funds - prior period**
**Unrestricted**
**funds**
**31 January**
**2022**
**Restricted**
**funds**
**31 January**
**2022**
**£**
**£**
Tangible fixed assets
2,669
-
Fixed asset investments
1,185,516
-
Current assets
440,084
14,044
Creditors due within one year
(118,290)
-
**Total**
1,509,979
14,044
**19.**
**Reconciliation of net movement in funds to net cash flow from operating activities**
**11 months**
**ended 31**
**December**
**2022**
**£**
Net income/expenditure for the period (as per Statement of Financial
Activities)
**(84,244)**
**Adjustments for:**
Depreciation charges
**1,756**
Gains/(losses) on investments
**35,386**
Dividends, interests and rents from investments
**(5,743)**
(Increase)/decrease in debtors
**(28,638)**
Decrease in creditors
**(26,752)**
**Net cash used in operating activities**
**(108,235)**|**Total**
**funds**
**31 January**
**2022**
**£**
2,669
1,185,516
454,128
(118,290)
1,524,023
**13 months**
**ended 31**
**January**
**2022**
**£**
37,815
1,960
(16,640)
(2,570)
88,448
(254,831)
(145,818)|
|---|---|
Page 38
**The Association of Applied Biologists**
## **Notes to the financial statements For the period ended 31 December 2022**
## **20. Analysis of cash and cash equivalents**
|Cash in hand
**Total cash and cash equivalents**|**31**
**December**
**2022**
**£**
**294,197**
**294,197**|**31 January**
**2022**
**£**
392,749|
|---|---|---|
|||392,749|
## **21. Analysis of changes in net debt**
||**At 1**|**At 31**|
|---|---|---|
||**February**|**December**|
||**2022**
**Cash flows**|**2022**|
||**£**
**£**|**£**|
|Cash at bank and in hand|**392,749**
**(98,552)**|**294,197**|
## **22. Pension commitments**
The pension cost charge for the period represents contributions payable by the Charity to the scheme and amounted to £11,913 (13 months to 31 January 2022: £7,217). The contributions payable to the fund at the balance sheet date were £Nil (31 January 2022 - £Nil).
## **23. Operating lease commitments**
At 31 December 2022 the CIO had commitments to make future minimum lease payments under noncancellable operating leases as follows:
|Not later than 1 year
Later than 1 year and not later than 5 years|**31**
**December**
**2022**
**£**
**11,534**
**11,534**
**23,068**|**31 January**
**2022**
**£**
11,534
23,068|
|---|---|---|
|||34,602|
## **24. Related party transactions**
The CIO has not entered into any related party transaction during the period, nor are there any outstanding balances owing between related parties and the CIO at 31 December 2022.
Page 39
## **AAB CONFERENCE PROGRAMME 2023**
||**Date**|**Title**
**Location**
**Organisers**
**Website**|**Specialist Group and**
**Affiliates**|
|---|---|---|---|
|||||
||**8-9 March 2023**|**HortQFL-AAB Event**|HORT QUALITY AND
FOOD LOSS|
|||Venue: CRANFIELD UNIVERSITY
GERAINT PARRY, JANE BRADBEER
https://cvent.me/AwlbnL||
||**25-26 April**|**Regenerative Agriculture – Understanding the opportunities and**
**challenges**
Venue: York
KATE SMITH, KAIRSTY TOPP CHARLOTTE WHITE, HARRY
HENDERSON
https://cvent.me/QgrNdv|CATE and SOIL BIOLOGY|
||**10-11 May 2023**|**Targeted Application, Spray Technology & Authorisation**
**workshop**
Venue: WICC, Wageningen, the Netherlands
JAN VAN DE ZANDE
https://cvent.me/B8mvlW|PAG|
||**20-22 June 2023**|**Long-term Experiments: Meeting Future Challenges**|CATE|
|||
Venue: Rothamsted Research
KAIRSTY TOPP, CHLOE MACLAREN, RICHARD OSTLER
https://cvent.me/ramyG1||
||**6-8 September**
**2023**|**BSPP Plant Pathology meeting**
Venue: University of Birmingham
JONWEST, FAYE RITCHIE, ROSEMARY COLLIER, RICHARD
OLIVER
https://www.bspp.org.uk/conferences/plant-pathology-2023/|APP, IPM and BSPP|
||**11-12 September**
**2023**|**Plant Food Waste Valorisation- Opportunities and Challenges**
Venue: University of Leeds
CHRISTINE BOSCH, YOSELIN BENITEZ-ALFONSO
https://cvent.me/P9K3Ov|FOOD SYSTEMS|
||**15-16 November**
**2023**|**IPM AND Biocontrol 2023: Increasing Collaboration across the**|IPM|
|||
**Innovation Cycle**
Venue: The Stuart Hotel, Derby
TOBY BRUCE, JOSH BURNSTONE, ELYSIA BARTEL, NEAL WARD
https://cvent.me/PrXd5e||
||**27-29 November**
**2023**|**Creating Canopy: the biology and practice of establishing trees**|APPLIED TREE AND
FOREST BIOLOGY|
|||**and woodlands for people and nature**||
|||Venue: University of Nottingham
AMANDA RASMUSSEN
https://cvent.me/g7VdrO||
||**7 December 2023**|**Advances in Nematology**
Venue: Linnean Society
STEVE EDGINGTON
https://cvent.me/QKqMzn|NEMATOLOGY|
||**18-19 December**
**2023**|**AAB Early Career Professional Science and Skills Workshop**
Venue: University of Leicester
GERAINT PARRY, PHILIPPA BORRILL, JAKE BISHOP, JAMIE
NEWBOLD
https://cvent.me/d8DzKR|ALL|