## CALDECOTE PRESCHOOL
## REPORT AND ACCOUNTS FOR THE PERIOD ENDED 31[ST] AUGUST 2023
Principal Address: Caldecote Preschool C/O Caldecote Primary School Highfields Road Highfields Caldecote Cambridge CB23 7NX
Independent Examiner: TC Group Suite 501 The Nexus Building Broadway Letchworth Garden City SG6 3TA
A charitable incorporated organisation registered in England and Wales
Registered Charity no: 1195881
OFSTED Unique Reference no: 2671272
## **Trustees’ Annual Report for the period**
**From** 01.09.2022 **Period start date To** 31.08.2023 **Period end date**
**Charity name:** Caldecote Preschool
**Charity registration number:** 1195881
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity works for the public beneft having
as its objects the development and
educaton of children and young people in
partcular by:
(1) promotng their care and safety;
(2) promotng their educaton and promotng
parental involvement;
(3) promotng their health and wellbeing;
(4) providing services to support them and
their families and carers;|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|In all of our work we (the Trustees) have regard
to the guidance issued by the Charity
Commission on public beneft.
Our main actvity is to deliver, the Early Years
Foundaton Stage within our fully inclusive
setng. We cater for children from 2 years 3
months – 4 year olds.
We employ a Manager and a Deputy who
oversee and manage our other Early Years
Practtoners. All practtoners contribute to
daily planning of actvites to meet the needs
and interests of the children atending our
setng. We deploy a key person approach to
ensure that the progress and well-being of all
individual children is constantly monitored and
next steps feed into future planning.
Our Process of CPD allows staf access a variety
of training that enhances their skills, hence
successfully meetng the needs of the children
in our care. We follow a child led approach and
help to facilitate this by providing a stmulatng
learning environment which promotes
independence. We listen to the views of
children, parents and staf and use this
feedback to inform our development plan. We
accurately assess our children using both
statutory and non-statutory guidance. (Birth to
5,Development Maters and EYFS statutory|
|||framework)
We support children with SEND and
successfully apply for funding to provide
enhanced stafng. We work with outside
agencies to fully support the child’s
development. We have 2 members of staf
who atend yearly designated SENCo training.
We develop positve relatonships with parents
and carers and keep them informed of their
children’s progress and development. We
value all children as individuals and celebrate
Britain’s diversity of culture of ethnicity. We
help the children in our care to be happy and
healthy.
We provide daily hot meals (at an additonal
cost) and children are involved in planning the
menu and serving their meals.
We have policies and procedures in place for
all aspects of safeguarding, child protecton
and health and safety, and we use staf training
days and meetngs to ensure all staf are fuent
in these. We follow the recommendatons
ofered by our Cambridge County Council
improvement advisor and the guidance
available from the Early Years Alliance
(formallythe Preschool LearningAlliance).|
|---|---|---|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees act within the guidance issued by
the Charity Commission on public beneft, as
set out in our consttuton.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||
SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|Trustees give their tme for free and receive no
fnancial beneft. We are a CIO to reduce the
fnancial liability and risk to Trustees.|
||||
Other
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The start of the academic year was a huge
change for the preschool with the previous
Manager having retired in the summer.
Our new Co-Manager took over the full
manager role alongside our experienced
deputy. We also had a new member of staff
join the team. We continued to try and
promote our wrap around provision, which
had been low on numbers with some
sessions were running at a loss. This was
not as successful as we would have liked
and by the end of the year, the Trustees
voted to remove the after school sessions.
We spoke to the after school provision at
the school and they were happy to take any
preschool children needing after school
care. This only affected a few families and
parents were happy with this arrangement
as they felt it was good transition for
starting school.
We implemented a winter cost of living
payment to staff as part of our previous
year’s surplus. This was welcomed by staff.
Throughout the year we continued to
welcome new children and families to our
community. We noticed that children
needed support speech and language skills
(probably due to effect of COVID) so
looked at how we could support this in the
setting, creating opportunities for children
to develop their vocabulary and interaction
skills. Children at the setting continued to
make good progress within all areas of
development. Staff share children
achievements with parents through an
online platform, sharing pictures,
observations and next steps. Children
enjoy coming to preschool.
We organised bake sales and also
Christmas and summer events for parents
which was well received.
Another successful year.|
**Additional information (optional)** You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We contnue to maintain a strong fnancial
positon despite difcultes within the Early
years Sector. We posted a surplus of £351.90 It
is intended that this will be used to contnue to
ofer staf a cost of living payment over the
winter months.|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold our reserves to ensure that if the
charity were to dissolve that we would have
the funds to pay staf their redundancy money
in accordance with their contracts. We also
keep reserves to ensure that we have enough
money to pay our staf their contracted hours
should we have lower atendance (less income)
than usual.|
|Amount of reserves held|Para 1.22|£143,547.13|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Our principal source of funds is early years
funding entitlement for 2, 3 & 4 year olds
that is paid to us by Cambridgeshire
County Council. Parents who may not be
eligible for this funding will also pay fees.
We have raised a small amount through
fundraising £140.40|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:||Consttuton of a Charitable Incorporated
Organisaton whose only votng members are
its charity trustees (Charity Commission Model
Consttuton)|
|---|---|---|
|Type of governing document
(trust deed,royal charter)|Para 1.25|Trust|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees can be appointed by current Trustees.
We need 3 Trustees.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charityname|Caldecote Preschool|
|---|---|
|Other name the charityuses|N/a|
|Registered charitynumber|1195881|
|Charity’s principal address|Caldecote Preschool
Highfelds Road,
Highfelds Caldecote,
Cambridge
CB23 7NX|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Jemma Hoban|Chair|||
||Helene Catherine
Stewart|Trustee|||
||Louisa Joyce|Trustee|||
||Farah Clarke|Trustee|||
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## – Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)**
**Full name(s)** Jemma Hoban
**Position (eg Secretary,** Chair **Chair, etc)**
**Date** 25/09/2024
## **CALDECOTE PRESCHOOL REGISTERED CHARITY NO 1195881 RECEIPTS AND PAYMENTS FOR THE YEAR TO 31st AUGUST 2023**
|**Income**
Covid-19 Grants
Early Years Funding
Non-Funded Income
School Meals
Graduate Leader Fund
Uniform Sales
Fundraising Income
SENIF
**Total Income**
**Less Operating Expenses**
Advertising & Marketing
Art & Craft Consumable
Bank & Payment Processing Charges
Bookkeeping & Accounts
Books & Publications
Fundraising Expenses
Furniture & Equipment
2
Gifts & Events
Health, Hygiene & Cleaning
Insurance
Lunches
Pensions
Printing & Office Supplies
Postage & Delivery
Professional Fees
Recruitment
Rent
Repairs & Maintenance
Salaries & Pensions
Subscriptions
Telephone & Internet
Toys & Resources
Training
Uniform & Clothing
Website & Email
**Total Operating Expenses**
**Surplus/Deficit**
Cash balances b/f
**Balances c/f**|£
-
104,759.76
19,347.40
6,573.20
-
239.00
140.40
2,317.72
**133,377.48**
-
430.10
303.71
3,270.00
27.95
190.18
1,544.75
233.62
1,982.12
797.55
2,848.45
1,269.49
558.61
5.94
586.00
83.94
4,018.80
279.48
108,198.41
664.53
1,274.16
261.75
497.40
493.44
43.20
**129,863.58**
**3,513.90**
140,033.23
**143,547.13**
**Period to**
**31st August 2023**|£
96.35
70,169.16
11,573.50
4,015.30
-
26.00
785.41
-
**Period to**
**31st August 2022**|
|---|---|---|
|||**86,665.72**|
|||462.00
197.36
687.54
1,356.25
37.75
269.11
873.60
317.96
1,124.12
665.47
1,346.45
629.85
138.03
11.95
197.25
-
2,670.00
860.27
55,329.86
114.80
475.99
1,040.55
475.55
767.47
12.59|
|||**70,061.77**|
||||
|||**16,603.95**|
|||123,429.28|
|||**140,033.23**|
## **CALDECOTE PRESCHOOL REGISTERED CHARITY NO 1195881 STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR TO 31st AUGUST 2023**
|**Notes**
**RESERVES**
Transferred from Caldecote Playgroup
Balance b/f
Excess income over expenditure
**Total reserves**
**CASH FUNDS**
Current Account - Santander
Community Account - The Co-operative
Petty Cash
Cash Account
**Total cash funds**
**LIABILITIES**
3
Independent Examination Costs
4
Early Years Funding Received in Advance
5
PAYE/NI
**Total liabilities**
**FUNDS OF THE CHARITY**
Restricted funds
Unrestricted funds
**Total charity funds**|**Period to**
**31st August**
**2023**
**£**
-
140,033.23
3,513.90
143,547.13
-
143,547.13
-
-
143,547.13
540.00
17,625.51
872.49
19,038.00
-
143,547.13
143,547.13|**Period to**
**31st August**
**2022 ***
**£**
123,429.28
-
16,603.95|
|---|---|---|
|||140,033.23|
|||28,421.51
111,611.72
-
-|
|||140,033.23|
|||360.00
19,796.15
831.14|
|||20,987.29|
|||-
140,033.23|
|||140,033.23|
* It should be noted that this represents the period 10th February - 31st August 2022 only.
## **NOTES TO THE ACCOUNTS**
## **1 ACCOUNTING POLICIES Basis of Accounting**
The financial statements have been prepared on the receipts and payments basis. **Income**
All income is included at the time of receipt.
## **Expenses**
All expenditure is accounted for at the time of payment.
## **2 EQUIPMENT**
All equipment purchased by the charity is included under these headings as an expense. No items have been capitalised.
## **3 INDEPENDENT EXAMINATION COSTS**
A sum of £540 has been designated towards Independent Examination cost for prior years.
## **4 EARLY YEARS FUNDING**
£17,625.51 of Early Years Funding relating to Autumn Term 2023 was received on 30th August 2023.
## **5 PAYE/NI**
PAYE and NI relating to August 2023 remains due for payment during September 2023.
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name Caldecote PreSchool **members of On accounts for the year** 31 August 2023 **Charity no** 1195881 **ended (if any) Set out on pages**
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31August 2023.
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 11/03/2025 **Signed: Name:** Alison Price **Relevant professional** FCA **qualification(s) or body (if any): Address:** TC Group The Nexus Building, Broadway, Letchworth Garden City SG6 9BL
1
**October 2018**
**IER**
**Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**October 2018**
**IER**