Charity registration number 1195875
Company registration number 12192946 (England and Wales)
PROGHIST LIMITED
ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
Encyro E-Sign ID: 034c 6 001f0f664451d8bb57eb14d a 94bd98f7386c806a (2024-Mar-18 09:48:54 UTC)2a0cff153152bd429 (2024-Mar-14 20:59:03 UTC)
PROGHIST LIMITED
LEGAL AND ADMINISTRATIVE INFORMATION
| Trustees | Dr James Baker | |
|---|---|---|
| Dr Adam Crymble | ||
| Dr Sofia Papastamkou | ||
| Riva Quiroga | ||
| Dr Anna-Maria Sichani | ||
| Dr Zoe Leblanc | ||
| Dr Jessica Parr | (Appointed 10 October | |
| 2022) | ||
| Charity number | 1195875 | |
| Company number | 12192946 | |
| Registered office | Mocatta House | |
| Trafalgar Place | ||
| Brighton | ||
| BN1 4DU | ||
| Independent examiner | West & Berry Limited | |
| Mocatta House | ||
| Trafalgar Place | ||
| Brighton | ||
| BN1 4DU |
PROGHIST LIMITED
CONTENTS
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Statement of trustees' responsibilities | 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Statement of financial position | 6 |
| Notes to the financial statements | 7 - 12 |
PROGHIST LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2023
The trustees present their annual report and financial statements for the year ended 30 September 2023.
The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).
Objectives and activities
The charity's objects are to advance the education for the public in the humanities by such means as the trustees deem appropriate, including but not limited to educational tutorials, articles and research in all aspects of that subject and to publish the useful results into the public domain.
The core aim of the charity is in publishing open-access, peer reviewed, multilingual article-length tutorials.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and performance
This year has been a year of expansion for ProgHist.
In 2022-23, we continued our core work of publishing diamond open-access, peer reviewed, multilingual, and article-length tutorials (often referred to as ‘lessons’). We also undertook a number of noteworthy tasks:
- Our partnership with Jisc and the National Archives (UK) produced a series of articles on computational analysis of large-scale digital collections; - We created the new role of Publishing Manager, and grew our team by hiring a new Publishing Assistant; and - We began a major review of our technical infrastructure with a view to redesigning our technological stack.
We opened the year with 27 institutional partners and closed the year with 29, 3 of whom were 'gold tier' partners, and with new partners ready to join in 2023-24.
Due to changes to Google web analytics, site usage data comparisons with the previous period are not possible. 0.5m users visited the site in this period, with one-fifth returning periodically through the year. 20.1m impressions (over 55k per day) were registered via Google Search during the period. Importantly, the data suggests that the project continues to expand its multi-lingual footprint, with 7 predominantly non-Anglophone countries (Mexico, Spain, Colombia, France, Brazil, Argentina, and Chile) among the top 10 locations from which readers visited the site in this period, accounting for roughly two-thirds of visitors from the top 10 countries.
Financial review
The Charity's finances have improved steadily as it has continued to grow in its fourth year since incorporating as a company limited by guarantee.
There was a surplus for the year of £2,843 (2022: £7,566) and unrestricted funds at 30th September 2023 stood at £30,140 (2022: £22,965). During the year total income was £38,084 (2022: £37,398), with expenditure of £35,241 (2022: £29,832).
Reserves policy
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained and surpassed in the year with unrestricted reserves at the year end at £30,140.
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PROGHIST LIMITED
TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
Structure, governance and management
The charity is a company limited by guarantee with company registration number 12192946 and is governed by its Memorandum and Articles of Association, as updated by the members' special resolution on 31st August 2021. ProgHist is also a registered charity, with charity registration number 1195875.
The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:
Dr James Baker
Dr Adam Crymble Dr Sofia Papastamkou Riva Quiroga Dr Anna-Maria Sichani Dr Zoe Leblanc Dr Jessica Parr (Appointed 10 October 2022)
Method of recruitment and appointment of trustees
Our Trustees are all members of the Programming Historian Editorial Board, including but not limited to Managing Editors of our four language publications, each on 3-year appointments.
If we need to recruit in the future we would seek to balance retaining a strong presence from the Programming Historian Editorial Board with new Trustees that have knowledge and experience in publishing, library and collection services, financial planning, and education.
The Trustees meet on a quarterly basis, with additional meetings called if needed.
None of the trustees have any beneficial interest in the charitable company. All of the trustees are members of the company and guarantee to contribute a sum not exceeding £10 in the event of a winding up.
Organisational structure and decision making
The Chair of ProgHist is Dr Adam Crymble. The Treasurer is Dr James Baker. The secretary at Trustees Meetings is Anisa Hawes. We have one class of member, Member (Editorial Board), which is restricted to members of the Programming Historian Editorial Board. There is no cost of membership, it is non-transferable, and grants an invitation to our Annual General Meeting. Also invited to our Annual General Meeting (as an Advisory Member) are representatives from each member of our Institutional Partner Programme, the mechanism through which institutions (typically higher education institutions) financially support our work.
The day-to-day running of the charity is overseen by the trustees with the support of the secretary.
The trustees' report was approved by the Board of Trustees.
..............................
Dr James Baker Trustee
14/03/2024
Date: .............................................
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PROGHIST LIMITED
STATEMENT OF TRUSTEES' RESPONSIBILITIES
FOR THE YEAR ENDED 30 SEPTEMBER 2023
The trustees, who are also the directors of ProgHist Limited for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.
In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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PROGHIST LIMITED
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PROGHIST LIMITED
I report to the trustees on my examination of the financial statements of ProgHist Limited (the charity) for the year ended 30 September 2023.
Responsibilities and basis of report
As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).
Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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1 accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or
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2 the financial statements do not accord with those records; or
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3 the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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4 the financial statements have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
M D Westbury FCCA West & Berry Limited
Mocatta House Trafalgar Place Brighton BN1 4DU 18/03/2024 Dated: .........................
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PROGHIST LIMITED
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Unrestricted Restricted funds funds 2023 2023 Notes £ £ Income from: Donations and legacies 3 38,084 - Charitable activities 4 - - Total income 38,084 - Expenditure on: Charitable activities 5 30,909 4,332 Net income/(expenditure) for the year/ Net movement in funds 7,175 (4,332) Fund balances at 1 October 2022 22,965 9,189 Fund balances at 30 September 2023 30,140 4,857 |
Total Unrestricted Restricted funds funds 2023 2022 2022 £ £ £ 38,084 27,616 - - - 9,782 38,084 27,616 9,782 35,241 20,076 9,756 2,843 7,540 26 32,154 15,425 9,163 34,997 22,965 9,189 |
Total 2022 £ 27,616 9,782 |
|---|---|---|
| 37,398 | ||
| 29,832 | ||
| 7,566 24,588 |
||
| 32,154 |
The statement of financial activities includes all gains and losses recognised in the year.
All income and expenditure derive from continuing activities.
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
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PROGHIST LIMITED
STATEMENT OF FINANCIAL POSITION
AS AT 30 SEPTEMBER 2023
| Notes Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Income funds Restricted funds 12 Unrestricted funds |
2023 £ 36,887 (2,701) |
£ 811 34,186 34,997 4,857 30,140 34,997 |
2022 £ 34,348 (2,194) |
£ - 32,154 |
|---|---|---|---|---|
| 32,154 | ||||
| 9,189 22,965 |
||||
| 32,154 |
The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2023.
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.
The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.
14/03/2024
The financial statements were approved by the Trustees on .........................
..............................
Dr James Baker
Trustee
Company registration number 12192946
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PROGHIST LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 Accounting policies
Charity information
ProgHist Limited is a charitable company limited by guarantee incorporated in England and Wales. The registered office is Mocatta House, Trafalgar Place, Brighton, BN1 4DU.
1.1 Accounting convention
The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.
The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.
1.2 Going concern
At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
1.3 Charitable funds
Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.
Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.
Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.
1.4 Income
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.
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PROGHIST LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 Accounting policies
(Continued)
1.5 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
1.6 Tangible fixed assets
Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.
Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:
Computers
3 years straight line
The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.
1.7 Impairment of fixed assets
At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).
1.8 Cash and cash equivalents
Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.
Basic financial assets
Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.
Basic financial liabilities
Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.
Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.
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PROGHIST LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 Accounting policies
(Continued)
Derecognition of financial liabilities
Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.
1.9 Employee benefits
The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.
Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.
1.10 Retirement benefits
Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.
2 Critical accounting estimates and judgements
In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.
The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.
3 Donations and legacies
| **Unrestricted ** | Unrestricted | |
|---|---|---|
| funds | funds | |
| 2023 | 2022 | |
| £ | £ | |
| Donations and gifts | 4,130 | 3,278 |
| Membership fees | 33,954 | 24,338 |
4 Charitable activities
| Charitable | |
|---|---|
| Activities | |
| 2022 | |
| £ | |
| Services provided under contract | 9,782 |
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PROGHIST LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
5 Charitable activities
| Charitable | Charitable |
|
|---|---|---|
| Expenditure | Expenditure |
|
| on activities | on activities | |
| 2023 | 2022 | |
| £ | £ | |
| Staff costs | 29,009 | 20,801 |
| Depreciation and impairment | 406 | - |
| Copy editing costs | 1,825 | 1,817 |
| Consultancy costs | - | 4,500 |
| Subscriptions | 246 | 215 |
| Insurance | 219 | 236 |
| Computer expenses | 502 | 259 |
| Other costs | 495 | 133 |
| Donations for prizes | 500 | - |
| 33,202 | 27,961 | |
| Share of support costs (see note 6) | 419 | 251 |
| Share of governance costs (see note 6) | 1,620 | 1,620 |
| 35,241 | 29,832 | |
| Analysis by fund | ||
| Unrestricted funds | 30,909 | 20,076 |
| Restricted funds | 4,332 | 9,756 |
| 35,241 | 29,832 |
6 Support costs
| Support costs Governance costs £ £ Bank fees 72 - Payroll costs 347 - Accountancy - 1,620 419 1,620 Analysed between Charitable activities 419 1,620 |
2023 Support costs Governance costs £ £ £ 72 30 - 347 221 - 1,620 - 1,620 2,039 251 1,620 2,039 251 1,620 |
2022 £ 30 221 1,620 |
|---|---|---|
| 1,871 | ||
| 1,871 |
Governance costs includes payments to the accountants of £1,350 + vat (2022: £1,350 + vat).
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PROGHIST LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
7 Trustees
None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.
8 Employees
The average monthly number of employees during the year was:
| 2023 | 2022 | |
|---|---|---|
| Number | Number | |
| 2 | 2 | |
| Employment costs | 2023 | 2022 |
| £ | £ | |
| Wages and salaries | 26,999 | 19,924 |
| Other pension costs | 557 | 227 |
| 27,998 | 20,801 |
There were no employees whose annual remuneration was more than £60,000.
9 Taxation
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects.
10 Tangible fixed assets
| Tangible fixed assets | |
|---|---|
| Computers | |
| £ | |
| Cost | |
| Additions | 1,216 |
| At 30 September 2023 | 1,216 |
| Depreciation and impairment | |
| Depreciation charged in the year | 405 |
| At 30 September 2023 | 405 |
| Carrying amount | |
| At 30 September 2023 | 811 |
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PROGHIST LIMITED
NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2023
11 Creditors: amounts falling due within one year
| Other taxation and social security Other creditors Accruals and deferred income |
2023 £ 846 208 1,647 2,701 |
2022 £ 446 76 1,672 |
|---|---|---|
| 2,194 |
12 Restricted funds
The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:
| Movement in funds | Movement in funds | |||||||
|---|---|---|---|---|---|---|---|---|
| Balance at | Incoming | Resources | Balance at | Resources | Balance at | |||
| 1 October 2021 | resources | expended | 1 | October 2022 | expended | 30 September | ||
| 2023 | ||||||||
| £ | £ | £ | £ | £ | £ | |||
| Jisc / The National Archives | 9,163 | 9,782 | (9,756) | 9,189 | (4,332) | 4,857 | ||
| 13 | Analysis of net assets between funds | |||||||
| Unrestricted | Restricted | Total Unrestricted | Restricted | Total | ||||
| funds | funds | funds | funds | |||||
| 2023 | 2023 | 2023 | 2022 | 2022 | 2022 | |||
| £ | £ | £ | £ | £ | £ | |||
| Fund balances at 30 | ||||||||
| September 2023 are | ||||||||
| represented by: | ||||||||
| Tangible assets | 488 | 323 | 811 | - | - | - | ||
| Current assets/(liabilities) | 29,652 | 4,534 | 34,186 | 22,965 | 9,189 | 32,154 | ||
| 30,140 | 4,857 | 34,997 | 22,965 | 9,189 | 32,154 |
14 Related party transactions
There were no disclosable related party transactions during the year (2022 - none).
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