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2022-09-30-accounts

Charity registration number 1195875

Company registration number 12192946 (England and Wales)

PROGHIST LIMITED

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

Encyro E-Sign ID: 7efd4fd968974e3e250257b36 4 9ba98ce5e5f7b4995d (2023-May-24 16:35:58 UTC)1ebbfff0bfa1c628ec0 (2023-May-25 09:28:39 UTC)

PROGHIST LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees Dr James Baker
Dr Adam Crymble
Dr Sofia Papastamkou
Riva Quiroga
Dr Anna-Maria Sichani
Dr Zoe Leblanc (Appointed 16 March 2022)
Dr Jessica Parr (Appointed 10 October
2022)
Charity number 1195875
Company number 12192946
Registered office C/O West & Berry Limited
Mocatta House
Trafalgar Place
Brighton
BN1 4DU
Independent examiner West & Berry Limited
Mocatta House
Trafalgar Place
Brighton
BN1 4DU

PROGHIST LIMITED

CONTENTS

Page
Trustees' report 1 - 3
Statement of trustees' responsibilities 4
Independent examiner's report 5
Statement of financial activities 6
Statement of financial position 7
Notes to the financial statements 8 - 13

PROGHIST LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 30 SEPTEMBER 2022

The trustees present their annual report and financial statements for the year ended 30 September 2022.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's governing document, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The charity's objects are to advance the education for the public in the humanities by such means as the trustees deem appropriate, including but not limited to educational tutorials, articles and research in all aspects of that subject and to publish the useful results into the public domain.

The core aim of the charity is in publishing open-access, peer reviewed, multilingual article-length tutorials.

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

This year has been a year of consolidation for the Programming Historian.

In 2021-22 we continued our core work of publishing open-access, peer reviewed, multilingual article-length tutorials (often referred to as ‘lessons’). We also undertook two major tasks:

Other notable achievements in this period include:

Site usage fell to just 1m users in the period. However, the overall figures mask positive changes to site usage: average site duration (the time a user spends on the site) was up, bounce rate was down, new user sessions were up, and the geographical spread of our users remained global and multi-lingual.

Financial review

The Charity's finances have improved steadily as it has established itself in its third year since incorporating as a company limited by guarantee.

There was a surplus for the year of £7,566 (2021: £22,828) and unrestricted funds at 30th September 2022 stood at £22,965 (2021: £15,425). During the year total income was £37,398 (2021: £31,952), with expenditure of £29,832 (2021: £9,124).

Reserves policy

It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained and surpassed in the year.

PROGHIST LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

In the year, with finances buoyant, we took the decision to bring in a second employee. The purpose of this role was to increase our community engagement and in turn both maintain and grow our membership. This succeeded, with institutional membership close to the target of 40 paying members, such that by year end we had accumulated unrestricted reserves of £22,965, with a total unrestricted spend of £20,076.

A conservative approach to building up unrestricted reserves therefore demands reflection, as does underspends against key non-staff costs (e.g. by building capacity among our staff, we spent 15% of our copyediting and maintenance budget). With reserves well over 6 months operating costs, the Trustees determined that investment in staff in the next period is a priority.

Structure, governance and management

The charity is a company limited by guarantee with company registration number 12192946 and is governed by its Memorandum and Articles of Association, as updated by the members' special resolution on 31st August 2021. ProgHist is also a registered charity, with charity registration number 1195875.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

Dr James Baker Dr Adam Crymble Dr Sarah Melton (Resigned 30 September 2022) Dr Sofia Papastamkou Riva Quiroga Dr Anna-Maria Sichani Dr Zoe Leblanc (Appointed 16 March 2022) Dr Jessica Parr (Appointed 10 October 2022)

Method of recruitment and appointment of trustees

Our Trustees are all members of the Programming Historian Editorial Board, and include the Managing Editors of three language publications, each on 3-year appointments.

If we need to recruit in the future we would seek to balance retaining a strong presence from the Programming Historian Editorial Board with new Trustees that have knowledge and experience in publishing, library and collection services, financial planning, and education.

The Trustees meet on a quarterly basis, with additional meetings called if needed.

None of the trustees have any beneficial interest in the charitable company. All of the trustees are members of the company and guarantee to contribute a sum not exceeding £10 in the event of a winding up.

Organisational structure and decision making

The Chair of ProgHist is Dr Adam Crymble. The Treasurer is Dr James Baker. The secretary at Trustees Meetings is Anisa Hawes. We have one class of member, Member (Editorial Board), which is restricted to members of the Programming Historian Editorial Board. There is no cost of membership, it is non-transferable, and grants an invitation to our Annual General Meeting. Also invited to our Annual General Meeting (as an Advisory Member) are representatives from each member of our Institutional Partner Programme, the mechanism through which institutions (typically higher education institutions) financially support our work.

The day-to-day running of the charity is overseen by the trustees with the support of the secretary.

PROGHIST LIMITED

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

The trustees' report was approved by the Board of Trustees.

.............................. Dr James Baker Trustee 24 05 2023 Date: .............................................

PROGHIST LIMITED

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 30 SEPTEMBER 2022

The trustees, who are also the directors of ProgHist Limited for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

PROGHIST LIMITED

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF PROGHIST LIMITED

I report to the trustees on my examination of the financial statements of ProgHist Limited (the charity) for the year ended 30 September 2022.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

M D Westbury FCCA West & Berry Limited

Mocatta House Trafalgar Place Brighton BN1 4DU 25 May 2023 Dated: .........................

PROGHIST LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2022

Unrestricted
Restricted
funds
funds
2022
2022
Notes
£
£
Income from:
Donations and
legacies
3
27,616
-
Charitable activities
4
-
9,782
Total income
27,616
9,782
Expenditure on:
Charitable activities
5
20,076
9,756
Net income for the year/
Net movement in funds
7,540
26
Fund balances at 1 October
2021
15,425
9,163
Fund balances at 30
September 2022
22,965
9,189		 Total
Unrestricted
Restricted
funds
funds
2022
2021
2021
£
£
£
27,616
21,452
-
9,782
500
10,000
37,398
21,952
10,000
29,832
8,287
837
7,566
13,665
9,163
24,588
1,760
-
32,154
15,425
9,163		 Total
2021
£
21,452
10,500
31,952
9,124
22,828
1,760
24,588

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

PROGHIST LIMITED

STATEMENT OF FINANCIAL POSITION

AS AT 30 SEPTEMBER 2022

Notes
Current assets
Debtors
10
Cash at bank and in hand
Creditors: amounts falling due within
one year
11
Net current assets
Income funds
Restricted funds
12
Unrestricted funds		 2022
£
-
34,348
34,348
(2,194)		 £
32,154
9,189
22,965
32,154		 2021
£
283
26,283
26,566
(1,978)		 £
24,588
9,163
15,425
24,588

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 30 September 2022.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

24 05 2023

The financial statements were approved by the Trustees on .........................

.............................. Dr James Baker Trustee

Company registration number 12192946

PROGHIST LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2022

1 Accounting policies

Charity information

ProgHist Limited is a charitable company limited by guarantee incorporated in England and Wales. The registered office is C/O West & Berry Limited, Mocatta House, Trafalgar Place, Brighton, BN1 4DU.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The charity has taken advantage of the provisions in the SORP for charities not to prepare a Statement of Cash Flows.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

PROGHIST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.7 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

PROGHIST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

1 Accounting policies

(Continued)

1.8 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

1.9 Retirement benefits

Payments to defined contribution retirement benefit schemes are charged as an expense as they fall due.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations and legacies

**Unrestricted ** Unrestricted
funds funds
2022 2021
£ £
Donations and gifts 3,278 2,870
Membership fees 24,338 18,582

4 Charitable activities

Charitable Charitable
Activities Activities
2022 2021
£ £
Sales within charitable activities - 500
Services provided under contract 9,782 10,000
9,782 10,500
Analysis by fund
Unrestricted funds - 500
Restricted funds 9,782 10,000

PROGHIST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

5 Charitable activities

Charitable Charitable Expenditure Expenditure on activities on activities

Staff costs
Copy editing costs
Consultancy costs
Subscriptions
Insurance
Computer expenses
Other costs
Share of support costs (see note 6)
Share of governance costs (see note 6)
Analysis by fund
Unrestricted funds
Restricted funds		 2022
£
20,801
1,817
4,500
474
236
-
133
27,961
30
1,841
29,832
20,076
9,756
29,832		 2021
£
3,772
607
1,600
128
68
244
253
6,672
15
2,437
9,124
8,287
837
9,124

6 Support costs

Support
costs
Governance
costs
£
£
Bank fees
30
-
Accountancy
-
1,620
Payroll costs
-
221
Accountancy other
services
-
-
30
1,841
Analysed between
Charitable activities
30
1,841		 2022
Support
costs
Governance
costs
£
£
£
30
15
-
1,620
-
1,620
221
-
157
-
-
660
1,871
15
2,437
1,871
15
2,437		 2021
£
15
1,620
157
660
2,452
2,452

Governance costs includes payments to the accountants of £1,350 + vat (2021: £1,350 + vat).

PROGHIST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

7 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

8 Employees

The average monthly number of employees during the year was:

2022 2021
Number Number
2 1
Employment costs 2022 2021
£ £
Wages and salaries 19,924 3,729
Other pension costs 227 43
20,801 3,772

There were no employees whose annual remuneration was more than £60,000.

9 Taxation

The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxationof Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. 10 Debtors

10
Debtors
Amounts falling due within one year:
Prepayments and accrued income
11
Creditors: amounts falling due within one year
Other taxation and social security
Other creditors
Accruals and deferred income		 2022
£
-
2022
£
446
76
1,672
2,194		 2021
£
283
2021
£
321
37
1,620
1,978

PROGHIST LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 30 SEPTEMBER 2022

12 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds
Incoming Resources Balance at Incoming Resources Balance at
resources expended 1 October 2021 resources expended 30 September
2022
£ £ £ £ £ £
Jisc / The National Archives 10,000 (837) 9,163 9,782 (9,756) 9,189
13 Analysis of net assets between funds
Unrestricted Restricted Total Unrestricted Restricted Total
funds funds funds funds
2022 2022 2022 2021 2021 2021
£ £ £ £ £ £
Fund balances at 30
September 2022 are
represented by:
Current assets/(liabilities) 22,965 9,189 32,154 15,425 9,163 24,588
22,965 9,189 32,154 15,425 9,163 24,588

14 Related party transactions

There were no disclosable related party transactions during the year (2021 - none).

Audit Trail

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Signed By

Signer: James Baker (programminghistorian@gmail.com) Identity Check: Email Authentication Signature Type: Mouse or hand drawn

Time Zone: UTC+01:00, Europe/London (British Summer Time)

Event Log

May 24, 2023, 4:57:15 PM - Email notification sent to James Baker (programminghistorian@gmail.com). May 24, 2023, 4:57:16 PM - Email notification delivered to James Baker (programminghistorian@gmail.com). May 24, 2023, 5:01:07 PM - James Baker (programminghistorian@gmail.com) opened the email notification (estimated).

May 24, 2023, 5:35:57 PM - James Baker (programminghistorian@gmail.com) electronically signed or completed the document, from 152.78.89.36.

END OF LOG

Audit Trail

Tamper Verification

To check if this file has been modified after being signed, please go to: https://www.encyro.com/esign/verify Upload the file. The result will indicate if the file contents have been tampered with.

Signed By

Signer: West & Berry Limited (michelle@westandberry.co.uk) Identity Check: Email Authentication Signature Type: Typed Time Zone: UTC+01:00, Europe/London (British Summer Time)

Event Log

May 25, 2023, 10:05:04 AM - Email notification sent to West & Berry Limited (michelle@westandberry.co.uk). May 25, 2023, 10:05:07 AM - Email notification delivered to West & Berry Limited (michelle@westandberry.co.uk). May 25, 2023, 10:28:27 AM - West & Berry Limited (michelle@westandberry.co.uk) electronically signed or completed the document, from 212.36.33.142.

END OF LOG