Registered Charity No 1195863
THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2025
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THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2025
LEGAL AND ADMINISTRATIVE INFORMATION
| Name and address | The Parents and Friends of The Grammar School at Leeds |
|---|---|
| c/o The Grammar School at Leeds | |
| Alwoodley Gates | |
| Harrogate Road | |
| Leeds | |
| LS17 8GS | |
| Charity Number | 1195863 |
| 1195863-1 | |
| Governing Document | Consttuton |
| Trustees | Susan Woodroofe |
| Saher Tariq | |
| Stephen Kingston | |
| Joanne Semple | |
| Lauren Evans | |
| Helen Forshaw | |
| Victoria Hart | |
| Kekeletso Mokete | |
| Gail Aderinto | |
| Ofcers | K Mokete (Chair) |
| L Evans (Treasurer) | |
| G Aderinto (Secretary) |
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THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2025
OBJECTIVES
The PFA plays an important role in the School. Its purposes are to:
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develop effective relationships between Parents, the School and its staff, plus others associated with School; and
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engage in activities which support or provide benefit to School or contribute towards the improvement of the educational experience of pupils who attend the School; and
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provide opportunities that support increased parental engagement and sense of community; and
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provide and assist in the provision of additional or improved facilities at the School at the discretion of the Trustees.
In practice this means that the PFA will undertake activities to:
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Assist in furthering the objectives of the School as laid out in the WSDP
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Promote the interests of the pupils and the School
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Help to develop co-operation and understanding between Parents and the School
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Support the integration of new Parents into the School community
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Increase parental engagement within the School
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Enable Parents, staff and pupils to build community spirit through a range of events
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Provide an opportunity for Parents to work with the School through the organisation of fundraising activities which contribute to the best possible education for the pupils.
The Parents and Friends’ funds shall be held at the discretion of the Trustees.
ORGANISATION
The Parents and Friends of the Grammar School at Leeds CIO (Charity Number 1195863) has a sole member/shareholder and this is GSAL. As the sole member, it is GSAL who elects Trustees of the PFA. There are 4 types of Trustee:
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One Trustee who is appointed by the Member, (i.e. appointed by GSAL)
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One Trustee who is a member of the Senior Leadership Team (referred to as a Deputy Head of School) and is appointed by the Principal
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Four “ex officio” Trustees. This means that they become Trustees by virtue of the roles that they hold at the School. They are: the Principal, the Vice Principal and Head of Primary; the Director of Finance and Operations; the Parents and Friends Liaison Officer (this can be anyone who the Principal thinks will provide a positive addition to the workings of the PFA, a current or past parent or a member of staff. Currently this is Helen Forshaw.)
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- Elected Trustees who are appointed by the Member and there must be between 3 and 15 Elected Trustees
The Trustees shall meet at least once each term.
The Parents and Friends of the Grammar School at Leeds Trust (Charity Number 1195863-1) has one sole Trustee, The Parents and Friends of the Grammar School at Leeds CIO (Charity Number 1195863).
THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2025 (Continued)
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
The Trustees have the legal responsibility to control, manage and administer the affairs of the PFA and to ensure that it meets its objectives.
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year, which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to :
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping proper accounting records that enable them to disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with The Charities Act 2011 and The Charities (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. The Trustees are responsible for the appointment of new trustees after having considered appropriate recommendations from the Committee.
REVIEW OF PROGRESS AND ACHIEVEMENTS
All Social activity for the Financial year ending August 2025 passed through Parents and Friends of the Grammar School at Leeds CIO (Charity Number 1195863) with only legacy activities passing through the Parents and Friends of the Grammar School at Leeds Trust (Charity Number 1195863-1). Accounts are combined here, however you will see that funds are separately identifiable.
Whilst in previous years, raising funds for the School’s development within a friendly and enthusiastic environment has been the Parents and Friends main aim, greater focus has been placed this year (and will be in future years) on developing a sense of community within the parent group alongside this. This activity is carried out on a wholly voluntary basis by the committee members and a number of additional helpers. All funds generated are used to improve and enhance the facilities at the Grammar School at Leeds which are offered in a number of ways for the benefit of the public.
The Parents and Friends aim to raise at least £10,000 each year and in the year under review cash of £10,018 (£9,5143CIO, £505 Trust) was raised.
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2kit gently used uniform sales continue to be popular despite a lower level of stock due to Uniform supplier changes. We would anticipate an upturn in sales in the next financial year as stock of the new uniform supply are donated. Sports Nights, Primary Family Events and the Choir have also proved popular.
THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
TRUSTEES’ REPORT FOR THE YEAR ENDED 31 AUGUST 2025 (Continued)
RESERVES POLICY
The Charity has reserves at the end of the year amounting to £110,980 (CIO: £32,060, Trust £78,920). The reserves are retained to provide future donations to the School as and when they are required.
REVIEW OF FINANCIAL ACTIVITIES AND AFFAIRS
Net income from social activities was £10,018 (CIO: £9,513, Trust: £505) and in 2024 it was £15,380 (CIO:£14,600, Trust: £780). Principal sources of income were the 2 kit gently used Uniform Shop (CIO: £3,798), Sports Nights (CIO: £2,592) and the Primary Christmas Event (CIO: £2,084). As a result, available funds at 31 August 2025 were £110,980.
No expenses have been incurred by the Trustees which have been reimbursed by the Parents and Friends of the Grammar School at Leeds.
By order of the Trustees
17[th] November 2025
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INDEPENDENT EXAMINER’S REPORT
TO THE TRUSTEES OF THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
I report on my examination of the accounts of the Parents and Friends of The Grammar School at Leeds for the year ended 31 August 2025.
Responsibilities and basis of report
The Charity’s Trustees are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).
I report in respect of my examination of the Trust’s accounts carried out under Section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect :
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the accounting records were not kept in accordance with Section 130 of the Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
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I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Geoff Daniel ACA 27 Plantation Gardens
Leeds
LS17 8SX
17[th] November 2025
THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024
| No te Incoming Resources Subscriptons 1 Income from social actvites 2 Income from Interest 3 Total incoming resources Resources Expended Cost of social actvites 2 Administratve expenses Donatons to GSAL 5 Bank Charges 4 Total resources expended Net Incoming Resources Balance at 1 September 2024 Balance at 31 August 2025 |
Unrestricted Funds CIO 2025 £ 0 26,709 0 26,709 17,196 75 5,400 0 22,671 4,038 28,022 32,060 |
Unrestricted Funds Trust 2025 £ 394 505 1,389 2,288 0 0 0 52 52 2,236 76,684 78,920 |
Unrestricted Funds Combined 2025 £ 394 27,214 1,389 28,997 17,196 75 5,400 52 22,723 6,274 104,706 110,980 |
Unrestricted Funds Combined 2024 £ 426 35,284 1,578 |
|---|---|---|---|---|
| 37,288 | ||||
| 19,904 25 0 0 |
||||
| 19,929 | ||||
| 17,359 87,347 |
||||
| 104,706 |
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THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
BALANCE SHEET AS AT 31 AUGUST 2025
| Not e Curre nt Asset s Stoc k 6 Cash at Bank Creditor s due within one year 7 Net Curre nt Asset s Unres tricte d Fund s |
2025 - CIO 2025 - Trust 0 328 32,060 80,867 32,060 81,195 0 (2,275) 32,060 78,920 32,060 78,920 |
2025 - Combined £ 328 112,927 113,255 (2,275) 110,980 110,980 |
2024 - Combined £ 328 105,028 |
|---|---|---|---|
| 105,356 (650) |
|||
| 104,706 | |||
| 104,706 |
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Approved by the Trustees on 18[th] November 2025
THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 - 1195863
1 ACCOUNTING POLICIES
The financial statements are prepared in accordance with applicable United Kingdom accounting standards and follow the recommendations in Statement of Recommended Practice: Accounting and Reporting by Charities (SORP 2015).
Subscription income is included in the financial statements when received.
Donations to the Grammar School at Leeds are included in the financial statements when the expenditure is committed by the Trustees.
2 SOCIAL ACTIVITIES - CIO 1105863
| 2 SOCIAL ACTIVITIES - CIO 1105863 | ||||
|---|---|---|---|---|
| Income | Costs | Net | Net | |
| 2025 | 2024 | |||
| £ | £ | £ | £ | |
| 2Kit Used Uniform Shop | 6,935 | 3,137 | 3,798 | 9,304 |
| Sport | 5,808 | 3,216 | 2,592 | 1,818 |
| Primary - Christmas Event | 4,395 | 2,311 | 2,084 | 1,518 |
| Primary - Halloween Disco/Movie Night | 1,143 | 677 | 466 | 525 |
| Music + Arts - Choir | 1,660 | 1244 | 416 | 180 |
| Primary - Halloween Disco/Movie Night (2025-2026) | 885 | 672 | 213 | 0 |
| Primary - Year 6 | 2,977 | 2,786 | 191 | 669 |
| Primary - Sports Day | 307 | 143 | 164 | 0 |
| Senior - Wreath Making | 851 | 800 | 51 | 10 |
| Primary - Wine Tastng | 1,258 | 1230 | 28 | 0 |
| Music + Arts - Crafs | 0 | 0 | 0 | 111 |
| Primary - Wreath Making | 0 | 0 | 0 | 65 |
| Primary - Easter Egg Hunt | 0 | 0 | 0 | 20 |
| Primary - Summer Disco | 0 | 0 | 0 | 485 |
| Primary - Coronaton/Paris Olympics | 0 | 0 | 0 | (21) |
| Music + Arts - Choir Gareth Malone | 0 | 0 | 0 | (36) |
| Senior - Year 7 Welcome | 0 | 0 | 0 | (48) |
| Primary - Back to School BBQ (2025-2026) | 490 | 980 | (490 | 0 |
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| 26,709 | 17,196 | ) 9,513 |
|
|---|---|---|---|
| 14,600 |
THE PARENTS AND FRIENDS OF THE GRAMMAR SCHOOL AT LEEDS
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025 - 1195863
| 2 SOCIAL ACTIVITIES - Trust 1105863 - 1 500 Club 3 INTEREST Bank Interest 4 BANK CHARGES Bank Charges 5 DONATIONS TO THE GRAMMAR SCHOOL LEEDS Classlist 6 STOCK GSAL Merchandise - Cups |
Income £ 505 505 AT |
Costs £ 0 0 |
Net 2025 £ 505 505 2025 £ 1389 1,38 9 2025 £ (52) (52) 2025 £ 5,40 0 5,40 0 2025 £ 328 |
Net 2024 £ 780 |
|---|---|---|---|---|
| 780 | ||||
| 2024 £ 1578 |
||||
| 1,578 | ||||
| 2024 £ 0 |
||||
| 0 | ||||
| 2024 £ 0 |
||||
| 0 | ||||
| 2024 £ 328 |
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| 7 CREDITORS 500 Club prizes outstanding Other creditors OTHER CREDITORS Covenanted loan |
328 2024 £ 2,22 5 50 2,27 5 50 50 |
328 |
|---|---|---|
| 2024 £ 600 50 |
||
| 650 | ||
| 50 | ||
| 50 |
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