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2023-10-01-accounts

Trustee Annual Report 1[st] October 2022 – 1[st] October 2023

The trustees present their report with the financial statements of the charity for the year ended 1[st] October 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).

Objectves and Actvites

Veterinary Education Malawi aims to improve the welfare of animals in Malawi through the provision of educational support to vet students at the first and only vet school in Malawi, the Lilongwe University of Agriculture and Natural Resources (LUANAR) and to para-vets, who currently provide most of the veterinary care in country. Our aims are also achieved through the provision of free veterinary care to low-income communities, mostly in canine population control and rabies vaccination and primary care for donkeys owned by farmers in rural communities.

The main actvites carried out this year:

Public beneft

Trustees have read, understood and agree that the services provided by VEM are in line with guidance issued by the Charity Commission on public benefit. All work carried out by VEM is to further animal welfare and veterinary education in Malawi. Animal welfare and human welfare are intrinsically linked and in improving the welfare of animals, human welfare will simultaneously be improved, in Malawi this is most evident in the reduction of zoonotic diseases, most notably in Malawi, rabies. Improving the welfare of donkeys will impact their farmers and the communities they are working for overall.

Achievements and Performance

Veterinary Education Malawi received their first grant this year from The Marchig Trust to develop and implement a clinical skills laboratory at the vet school, LUANAR. This consisted of stations in which students can carry out self directed learning in the following areas: suturing, microscopy, faecal worm egg count, sterile gloving, bandaging, using a refractometer, attaching and removing a scalpel blade, drug calculations, skin scrapes and

scrubbing for surgery. All the stations are practiced on models so that students can develop the skill prior to transferring the skill to a live animal. The University of Bristol were very supportive and allowed us to use their resources for the skills lab.

VEM carried out a two week equine medicine and surgery teaching block at LUANAR. Prior to this and despite a large working donkey population, there had been no equine teaching in the syllabus. During the two weeks, VEM trustees, alongside a volunteer equine vet, ran 10 outreach clinics in which farmers brought their donkeys for health checks, dentistry, hoof care and castration. These clinics ran as a seminar where students would lead the clinical assessment and discuss treatment plans and protocols with the trustees and volunteer vet. Students were taught all aspects of donkey castration including field anaesthesia and recovery. The afternoons comprised of lectures and time spent in the clinical skills lab.

VEM trustees are delighted to have been able to start a vet student bursary for a Malawian vet student. VEM will cover tuition fees for one student to attend vet school for the five year course. Long-term, this is something the trustees hope to expand to help more people who otherwise would not have been able to afford to go to vet school. This is something the trustees are passionate about as it directly links to the aims of the charity, to improve animal welfare through education in a sustainable way.

From October 2022 – October 2023 VEM led four international vet student surgical training courses. During this time, 258 dogs were neutered and 81 donkeys were castrated free of charge in low income communities around Lilongwe and Dedza. These projects were run alongside the Lilongwe Society for the Prevention of Cruelty to Animals (LSPCA). Canine neutering is an important tool in preventing human rabies deaths by humanely managing the canine population, which cause the majority of human rabies deaths. VEM aims to raise awareness of rabies through neutering and rabies vaccination drives in order to reduce human rabies deaths. In rural areas such as Dedza, farmers rely on donkeys for both transport and farming practices, particularly during harvest. However, due to economic restrictions they have little access to veterinary care. Farmers frequently request for their donkeys to be castrated as it means they are easier to handle and they will also be able to manage the breeding of donkeys more suitable to work. However, currently, there is no one carrying out safe and humane donkey castration in country.

Financial Review

Review of f i nancial posit i on at end of the period

VEM is in a good position at the end of this accounting period with enough reserves in the bank to be able to continue our charitable activities. The trustees have not been renumerated for any of their work during the year other than to cover the costs of performing the charitable objectives on behalf of the charity. There are no restricted funds in reserve as they were all used to create the clinical skills lab at the vet school. The funds held in reserve are all unrestricted and can be used on any charitable activity in the future.

Policy for holding reserves

It is the charities policy to hold unrestricted reserves at the end of the accounting period to ensure there are funds available to use for charitable purposes in the coming years. We aim to hold minimum funds equivalent to one year’s Malawian vet student fees in reserve in order to ensure our ability to continue to fund our vet student bursary. Any other reserves will be used to fund educational projects at the vet school as well as para-vet training projects.

Amount of reserves held

At the end of the financial period, £7,966.89 were held in reserve. These are unrestricted funds generated from our international vet student volunteering programme. These funds will be used in the following years to achieve our aims of providing educational support to the vet school and to para-vets in Malawi.

Structure, Governance and Management

Const i tut i on and Governing document

The charity a CIO. It is controlled by its governing document, using a foundation model constitution.

Trustee select i on methods

VEM is a CIO. Additional trustees must be appointed by a resolution passed at a meeting of charity trustees. In selecting individuals for appointment as charity trustees, the charity trustees must have regard to the skills, knowledge and experience needed for the effective administration of the CIO, in particular knowledge and experience in the fields of veterinary medicine and surgery, animal welfare, charity management and structure.

Reference and Administratve details

Name: Veterinary Education Malawi

Registered charity number: 1195815

Charites principal address: 2 Colliers Cottages, Midhurst Road, Fernhurst, West Sussex, GU27 3EX

Trustees

Rebecca Hampson – Chair

Angus Yeomans

Catherine Wood

Precious Mastala

Joe Banda

All trustees declare that they have approved the trustees’ report above.

Signature:

Full name: Rebecca Hampson

Position: Chair

Date: 14.01.2024

Unrestricted Restricted Endowment Total funds funds funds funds

to the nearest £

to the nearest £

to the nearest £

to the nearest £

A1 Receipts

A1 Receipts £ to te near est to t e near st to te nea est
Grant from The Marchig Trust - 2,000 - 2,000
Charitable Activities (Student
Volunteer Programme)		 24,750 - - 24,750
Public Donations 811 - - 811
Amazon Smile 13 - - 13
- - -
-
- - -
-
- - -
-
- - -
-
Sub total(Gross income for
AR) 25,575 2,000 - 27,575
A2 Asset and investment
sales, (see table).
-
- - -
-
- - -
Sub total - - - -
25,5 2,0
Total receipts 75 00 - 27,575
A3 Payments
Charitable Activites
13,060 - - 13,060
Medical Equipment
160 2,000 - 2,160
Programme Running Costs
(Accommodation) 546 - 546
Programme Running Costs (Flights)
3,116 - - 3,116
Programme Consumables (T-shirts)
385 - - 385
Website
142 - - 142
International Payment Fee
25 - - 25
Student Refund
175 - - 175
- - - -
Sub total
17,608 2,000 - 19,608

----- Start of picture text -----
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total
- - - -
17,6 2,0
Total payments 08 00 - 19,608
Net of receipts/(payments) 7,9 7,9
67 - - 67
A5 Transfers between funds
- - - -
A6 Cash funds last year end
- - - -
Cash funds this year end 7,9
67 - - 7,967
----- End of picture text -----

Veterinary Education Malawi 1195815 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.10.2022 01.10.2023

Section A Receipts and payments

Section A Receipts and payments
A1 Receipts
Grant from The MarchigTrust
-
24,750
Public Donations
811
Amazon Smile
13
-
-
-
-
25,575
-
-
Sub total -
Total receipts 25,575
A3 Payments
Charitable Activites
13,060
Medical Equipment
160
546
Programme RunningCosts(Flights)
3,116
Programme Consumables(T-shirts)
385
Website
142
International Payment Fee
25
Student Refund
175
-
Sub total 17,608
-
-
Sub total -
Total payments 17,608
Net of receipts/(payments) 7,967
A5 Transfers between funds
-
A6 Cash funds last year end
-
Cash funds this year end 7,967
Unrestricted
funds
to the nearest £
Charitable Activities (Student Volunteer
Programme)
Sub total(Gross income for AR)
A2 Asset and investment sales,
(see table).
Programme Running Costs
(Accommodation)
A4 Asset and investment
purchases, (see table)		 to the nearest £
Restricted
funds		 to the nearest £
Endowment
funds		 Total funds
to the nearest £		 Last year
to the nearest £
2,000
-
-
-
-
-
-
-
2,000		 -
-
-
-
-
-
-
-
-		 2,000
24,750
811
13
-
-
-
-
27,575		 -
-
-
-
-
-
-
-
-
-
-
-		 -
-
-		 -
-
-
-
-
2,000 - 27,575 -
-
2,000
-
-
-
-
-
-
2,000		 -
-
-
-
-
-
-
-
-
-		 13,060
2,160
546
3,116
385
142
25
175
-
19,608		 -
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-		 -
-
-
-
2,000 - 19,608 -
-
-
-
-		 -
-
-
-		 7,967
-
-
7,967		 -
-
-
-

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use
Signed by one or two trustees on
behalf of all the trustees		 Details
Details
Details
Details
Details
Signature
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
to nearest £
-
-
-
-
-
-
-
-
Agreement Error
OK
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Print Name
Unrestricted
funds
Restricted
funds
Unrestricted
funds
Restricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates
Amount due
(optional)		 to nearest £
Endowment
funds
-
-
-
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts . Section A Independent Examiner's Report Report to the trusteesl members of Veterinary Education Malawi On accounts for the year ended 30.09.2023 Charity no (if any) 1195815 Set out on pages 5,6 of the Trustee Annual report 2022-2023 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3010912023 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent examiner's statement Signed: Date: 041May/2024 Name: Christopher J Cheetham Relevant professional qualification(s) or body (if any): Chartered Accountant (ICAEW member) Address: Stables Cottage Forwood, Minchinhampton GL6 9AB Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). IER October 2018

Give here brief details of any items that the examiner wishes to disclose. No issues to raise IER October 2018