## **BLOC Productions** ## **ACCOUNTS** **Year ended 31[st] March 2023 Charity Number 1195809** BLOC PRODUCTIONS FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 |**CONTENTS**|**PAGE**| |---|---| |Legal and Administrative Information|3| |Trustees annual report|4 – 5| |Independent Examiners Report|6| |Receipts and Payments|| |Balance Sheet|| |Statement of financial activities|| 2 BLOC PRODUCTIONS FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 ## **Status** BLOC Productions is a registered charity governed by its constitution, Charity number 1195809 **Trustees and Committee Members 1[st] April 2022 – 31[st] March 2023** |Andrew Carpenter|Chair| |---|---| |Alex Turasiewicz|Vice Chair| |PhilipHallworth|Secretary| |Graham Lewis|Treasurer| |Jo Phillips|Marketing& Communications Manager| |Caroline Northam|Social Secretary| |LucyPope|CSR Manager & Patrons’ Secretary| |Peter Jones|Production Secretary| |Christopher Sterry|Members’ Representative| |Kathie Cooke|Club & Community Liaison Manager
(resignedpart waythrough theyear)| |Emma Griffiths(co -opted)|Club & CommunityLiaison Manager| |VickyHayes(co -opted)|EDI Officer| ## **Registered Office** 2 Bramble Lane Sneyd Park Bristol BS9 1RD ## **Independent Examiner** Andrew King ## **Bankers** Lloyds Bank The Trustees present their report and the unaudited financial statements of the charity for the year ended 31 March 2023. 3 BLOC PRODUCTIONS FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 ## **Structure, Governance and Management** BLOC Productions has been an unincorporated charity since XXXX, however during the previous financial year we have also established a new charity (with the same name) but have set this charity up as a CIO (a Charitable Incorporated Organisation). As we had started work on the 2022/2023 production for the year (Elf the Musical), we made the decision to trade all activities through the established unincorporated charity and not to use the CIO in the trading year in question. The CIO is now fully established and at the end of the trading year 2023, all future activities for BLOC Productions will move through the new CIO. All assets belonging to the unincorporated charity will be transferred to the CIO in the 2023/2024 trading year and the unincorporated charity will be closed. New bank accounts have been set up ready for this transition of assets. The CIO is a separate legal entity which means that it can enter into contracts and own property in its own right. The CIO operates under a constitution, similar to that of the unincorporated charity. By operating under a CIO structure in future years, we have the flexibility to change and implement policies for the benefit of the club in an easier manner. It also means that the group can operate more under a "company structure" which is essential in today's world. As stated, we will start trading through the new structure on 1[st] April 2023 and as such transfer of assets from the old unincorporated account to the CIO will be reflected in next years accounts / submission. The Company shall consist of acting members, non-acting members and life members including a President and Vice-Presidents and such other persons as shall have rendered special services to the Company. ## **Objects of the Charity** The objective of the charity is to educate the public in the arts and in particular to the art and of music and drama by the presentation of dramatic musical productions. ## **Organisation of the Charity** A committee is elected at an Annual General Meeting of the Members that is convened annually. The Annual General Meeting of the Company shall be held within three months of the year end, when the Report of the Management Committee and the accounts for the past year, duly audited, shall be presented. The committee shall comprise a Chair, Vice Chair, Secretary, Treasurer (who collectively form the Executive Committee) and a further eight ordinary committee members may be elected. All arrangements for the annual production (and other events if appropriate) and oversight of the finances are the responsibility of the committee. 4 BLOC PRODUCTIONS FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 ## **Reserves policy and risk management** The committee have examined and reviewed the potential major risks to which the charity is exposed and systems have been established to mitigate those risks. These procedures will be periodically reviewed to ensure that they still meet the needs of the charity. ## **Trustees’ responsibilities in relation to the financial statements** Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to: - Select suitable accounting policies and then apply them consistently; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees and signed on their behalf by: GRAHAM LEWIS Date ……17[th] November 2023 5 BLOC PRODUCTIONS FINANCIAL STATEMENTS YEAR ENDED 31 MARCH 2023 I report on the accounts of the Charity for the Year ended 31[st] March 2023. I can confirm that there were no trading activities through the CIO in the 22/23 tax year and as such confirm that the nil return is correct and appropriate. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: - Examine the accounts under section 43 of the 2011 Act; - to follow the procedures laid down in the general Directions given by the Charity Commission under section 43(7)b of the 2011 Act; and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s report** My examination was carried out in accordance with the general Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements: * to keep accounting records in accordance with section 41 of the 2011 Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Andrew King 2 Oakfield Road Clifton Bristol BS8 2AL Date 17[th] November 2023 6