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WATERFORD RECREATION COMMITTEE MEETING
Waterford Village Hall
Thursday 21 [st] July, 2023
Minutes
PRESENT : Barbara Perry, Lacey Owen, Shirley Howells, Jean Wildi, June Hounslow, Jo Willis,
Rod Willis, Peter Crossley, Trevor Chamberlain Dianne Shattock, John Oakins,
APOLOGIES : Dawn Crowdy
1 PREVIOUS MEETING MINUTES
The minutes of the previous AGM were agreed to be a fair Proposed by Sarah
reflection of the meeting Baldwin and
seconded by June
Hounslow
2 CHAIR REPORT ON 2023 ACTIVITIES
.
Barbara Perry delivered a detailed review of our village activities Barbara Perry
organised by WRC over the previous twelve months.
3 FINANCIAL REPORT
.
Jo Willis presented the WRC accounts which showed that our Jo Willis
annual income for the last financial year was£17800 and our
annual net income was £6000. Hall hire looked as if it was less
than the previous year but this was due to a covid grant that had
been received in 2021. There has been an increase in operating
costs mainly due to utilities, but hall hire costs have been raised
to counteract this.
Other notable financial news is that we changed our bank account
due to charges on the previous account. Co-op Bank do not
charge for their services.
The accounts have been independently examined and signed off.
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||**Steve Baldwin proposed accepting the account of the finances,**
**Joan Cheeseman seconded.**|**Steve Baldwin**
**Joan Cheeseman**|
|---|---|---|
|**4**
**.**|**ELECTION OF OFFICERS**||
||**Sadly, Barbara Perry had decided to resign as Chair of the WRC**
**after 8 years in the role. The committee invited nominations for**
**the Chair of the WRC and there was only one nominee, Lacey**
**Owen who was proposed wasSue Bonfield and seconded by**
**Jean Wildiand Lacey was duly voted into the role. The whole**
**committee welcomed her appointment; Lacey has the**
**wholehearted support of all the members, and we look forward to**
**working with her.**
**All other committee members were nominated for re-election by**
**Sarah Baldwin and seconded by June Hounslowand duly re-**
**elected.**
**A new member of the village community, Caroline Barnes,**
**volunteered to join committee.She was nominated to become a**
**member by Peter Crossley and seconded by Diane Shattockand**
**was unanimously welcomed on board.**|**Sue Bonfield,**
**Jean Wildi**
**Sarah Baldwin,**
**June Hounslow**
**Peter Crossley,**
**Diane Shattock**|
|**5**
**.**|**NEW HALL UPDATE**||
||**Rod Willis** reported back on the latest news from the Planning
Committee who are broadly sympathetic to our plan to build on Green
Belt but requested some clarifications on some issues : Chris Shattock
researched sustainability measures for planning requirements, such as
electric charging points, a rainwater harvesting scheme and integrated
solar panels to reduce our electricity consumption and this was sent to
our planning consultants and then to the Planning Department.
There is also the possibility that the flood risk assessment will need to
be repeated as the previous one has expired.
The lease on the Village Hall and Village Green are in the process of
being renegotiated; after a preliminary discussion with the Church
Warden, the proposition was sent to the diocesan solicitor. The
Diocese require a surveyors report on the proposed agreement, which
has been delayed due to the ill-health of their surveyor. An initial
report is expected soon from their surveyors.
Finally, a new Limited Liability Charity has been established as
Waterford Recreation Committee.|**Rod Willis**|
|**9**
**.**|**AOB AND MATTERS ARISING**||
||**Shirley Howells** delivered a speech thanking Barbara Perry for her
tireless service to WRC and the village, and Barbara was presented
with an original painting by June Hounslow as a thank you gift.|**Shirley Howells**|
|**1**
**0**
**.**|**FUTURE DATES FOR THE DIARY**||
|---|---|---|
||**Village Summer Fair Sunday 10th September**||
|**1**
**1**
**.**|**NEXT MEETING**||
||**Thursday 13th July, at .30pm in the Village Hall**||
## Management Report
Waterford Recreation Committee For the period ended 31 March 2023
Prepared on 4 April 2024
For management use only
## **Table of Contents**
Profit and Loss ................................................................................................................................................3 Balance Sheet .................................................................................................................................................4
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## **Profit and Loss**
April 2022 - March 2023
|**Profit and Loss**
April 2022 - March 2023||
|---|---|
||**Total**|
|INCOME||
|Balloon Race|12.00|
|Bonfire Night|1,660.03|
|Charitable activites|612.27|
|Christmas Fete|669.31|
|Coronation Picnic|-21.00|
|Donations and legacies|3,500.00|
|Easter|417.66|
|Plat Jubilee|180.23|
|Quiz night|851.40|
|Services|10,030.75|
|Summer Fete|-137.57|
|**Total Income**|**17,775.08**|
|TOTAL|**17,775.08**|
|EXPENDITURES||
|Advertising/Promotional|56.00|
|Event|559.48|
|Fundraising New Hall|152.00|
|Gifts|95.99|
|Hall Maintenance|3,401.75|
|Insurances|1,388.93|
|New Village Hall|71.82|
|Office/General Administrative Expenses|773.20|
|Phone Costs|235.20|
|Playing Field|1,208.80|
|Utilities|3,856.61|
|**Total Expenditures**|**11,799.78**|
|NET OPERATING INCOME|**5,975.30**|
|NET INCOME/(EXPENDITURE)|**£5,975.30**|
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Waterford Recreation Committee
## **Balance Sheet**
As of March 31, 2023
|**Balance Sheet**
As of March 31, 2023||
|---|---|
||**Total**|
|FIXED ASSET||
|**Total Fixed Asset**||
|CASH AT BANK AND IN HAND||
|Co-operative|64,214.42|
|Land Fund|2,140.41|
|Paypal|392.09|
|PettyCash|352.44|
|**Total Cash at bank and in hand**|**67,099.36**|
|DEBTORS||
|Debtors|1,298.00|
|**Total Debtors**|**1,298.00**|
|CURRENT ASSETS||
|Stock Asset|176.69|
|**Total Current Assets**|**176.69**|
|NET CURRENT ASSETS|**68,574.05**|
|NET CURRENT ASSETS(LIABILITIES)|**68,574.05**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**68,574.05**|
|TOTAL NET ASSETS (LIABILITIES)|**£68,574.05**|
|CHARITY FUNDS||
|Opening Balance Equity|33,361.50|
|Retained Earnings|29,237.25|
|Surplus/(Deficit)|5,975.30|
|**Total Charity funds**|**£68,574.05**|
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Waterford Recreation Committee