WRC CHAIR REPORT AGM Thursday 21[st] July
Introduction
Welcome to our AGM
So, Let’s start with agenda item #1
Apologies : Lacey Owen
#2. Minutes of the last AGM.
And now: I hope you’ve all had a chance to read and digest last year’s minutes as I now need a proposer to accept the minutes from Waterford Recreation Committees 2022 AGM…….and a seconder? Thankyou
Item 3: the Chairs Report
Barbara
It has been another strange year of rearrangements, cancellations and reinventions. We had planned a picnic in July 2021 to celebrate coming out
of lockdown and then the weather and resurging Covid defeated us and we had to cancel.
But one thing that’s clear about our village community is that we are an inventive, and ingenious bunch. So last September, we put our heads together and came up with a new event – just for last year as a replacement for our Pandemic affected village Fete we held a Bric a Brac sale : which was a great success! The Bric a Brac sale gave us all the chance to have a clear out and donate all our unwanted items and as ‘one man’s meat is another man’s poison’ so it proved to be with our sale! Local villagers were able to pick up some bargains and also benefit the Village fundraising to the tune of £1421, which was an amazing total despite a disappointing footfall on the day, being in direct competition with Hertford Castle re-enactment day.
However it was an amazing example of the community coming together. All friends and neighbours turned out in force to erect gazebos, carry, sort, price and sell, creating a joyful occasion!
In November and December events were planned and once again Waterford benefitted from numbers of volunteers supporting our fundraising and social activities, enabling us to raise a total of £1671.73 in the last two months of the year!
Bonfire Night was a sell out and went with a bang But this year it was a bang with a difference, because for the first time the professional firework display was child and animal friendly with low noise fireworks, created to be an exciting spectacle rather than a terrifying racket! The night was be filled with the excited ‘oohs and ahhs’ of the crowds and the snap, crackle and pop of the colourful fireworks but no bangs! So it was another triumph and also raised a total profit of £1,582.84.
Sadly our Christmas Bazaar was another casualty of the pandemic as it was felt to be too great a risk to meet together in a confined space; however our wonderful crafters still raised nearly £130 with a range of decorations – chocolate snowmen, dried orange decorations, pompom snowmen, bottle lanterns, and Christmas cards which were sold online, through our Facebook page. Many thanks to those crafters, the cake makers, the hall and tree decorators and everyone who contributed to the village life in those strange times. And if anyone out there is of a creative disposition, and would lie to join
our crafting group, do give us your name at the end of the meeting. There is often (that is always) wine involved!
On Saturday 5th February, we did what Waterford does best; got together as a community, for a Mental Health Awareness Coffee Morning . This was part of the Mind national ‘Time to Talk’ initiative, in partnership with The Co-op, to encourage supportive communities to come together to have conversations about mental health.
Our event, attended by a number of local residents and some from further afield, was an opportunity to hear a talk by local headteacher and Wellness Coach, Emma Flawn about strategies we can all use to monitor and improve our mental health, and also meet up with friends old and new and have a cuppa. Refreshments were donated by our local Sele Farm Co-op and local residents Emma Flawn and Linda Wilkerson, whose cakes were delicious! After such a positive event it was decided to repeat this again - so watch out for the announcement of the next one!
With Spring in the air in Waterford , once again, it was a busy time in the village; our Easter Bazaar took place despite our volunteer workforce being hit by Covid, bereavements and other unforeseen events and we managed to deliver a reduced but well attended community get-together.
Our Easter Balloon Race took to the (virtual) skies creating fun and excitement over Waterford and the owner of the winning entry ‘Nora’s Balloon’, won a £30 Amazon voucher.
And then in June, what a wonderful celebratory PLATINUM JUBILEE PICNIC we had in Waterford ; a lovely crowd of villagers and friends came to the playing fields with their picnics to share a joyful village event. The sun shone, The Junkyard Dawg Jug Band entertained us with their fabulous music, adults savoured a Pimms or beer from the bar, children enjoyed the bouncy castle and colouring competition, and we even made a profit of £114.74 after covering our costs!
and incredibly HER MAJESTY ATTENDED!
Now Her Majesty The Queen may have only attended in cardboard form though we know that her heart was with us and all the other celebrations around the country! And there was general agreement that we did our Queen proud with our community celebration.
And finally I’m sure you will have noticed that once again we have a colourful display around the hall as evidence of the green fingered efforts of Jane Guinn, Tess Gatens and Brian and Linda Wilkerson for our HERTFORD IN BLOOM entry.
Waterford Recreation Committee would like to express our sincere thanks for the hard work performed by Jane, Tess, Brian and Linda and the watering team who have once again done a magnificent job Every year since the ‘Hertford in Bloom’ competition started, thanks to this wonderful team, we have won a prize for our floral display; but even more importantly, our village hall and gardens look fantastic. So thank you Jane and the whole team!
Now onto item #4 on your agendas,
FINANCIAL REPORT DELIVERED BY TREASURER Jo Willis
Thank you, Jo
And now onto item #5:
Election of Officers:
Item #6:
the Hall redevelopment project Update so I’ll hand over to. …
Finally item #7:
AOB and Matters Arising
So that completes our business of this evening. Thank you for coming and I would like to invite you to join us for glass of wine and refreshments.
Thank you
Management Report
Waterford Recreation Committee For the period ended 31 March 2022
Prepared on 4 January 2023
For management use only
Table of Contents
Financial Activities............................................................................................................................................3 Balance Sheet..................................................................................................................................................4
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Financial Activities
14 September, 2021 - 31 March, 2022
| Financial Activities 14 September, 2021 - 31 March, 2022 |
|
|---|---|
| Total | |
| INCOME | |
| Balloon Race | -36.00 |
| Bonfire Night | 1,582.84 |
| Charitable activites | 276.39 |
| Christmas Fete | 88.89 |
| Services | 6,102.62 |
| Summer Fete | 178.69 |
| Total Income | 8,193.43 |
| TOTAL | 8,193.43 |
| EXPENDITURES | |
| Event | 82.25 |
| Gifts | 50.00 |
| Hall Maintenance | 2,573.87 |
| Insurances | 1,157.37 |
| New Village Hall | 2,338.00 |
| Office/General Administrative Expenses | 362.11 |
| Phone Costs | 115.15 |
| Playing Field | 1,256.80 |
| Utilities | 926.01 |
| Total Expenditures | 8,861.56 |
| NET OPERATING INCOME | -668.13 |
| NET INCOME/(EXPENDITURE) | £ -668.13 |
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Waterford Recreation Committee
Balance Sheet
As of March 31, 2022
| Balance Sheet As of March 31, 2022 |
|
|---|---|
| Total | |
| FIXED ASSET | |
| Total Fixed Asset | |
| CASH AT BANK AND IN HAND | |
| HSBC | 51,376.63 |
| Land Fund | 2,130.83 |
| Paypal | 8,392.29 |
| PettyCash | 26.31 |
| Total Cash at bank and in hand | 61,926.06 |
| DEBTORS | |
| Debtors | 707.00 |
| Total Debtors | 707.00 |
| CURRENT ASSETS | |
| Stock Asset | 176.69 |
| Total Current Assets | 176.69 |
| NET CURRENT ASSETS | 62,809.75 |
| NET CURRENT ASSETS(LIABILITIES) | 62,809.75 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | 62,809.75 |
| TOTAL NET ASSETS (LIABILITIES) | £62,809.75 |
| CHARITY FUNDS | |
| Opening Balance Equity | 33,361.50 |
| Retained Earnings | 24,373.76 |
| Surplus/(Deficit) | 5,074.49 |
| Total Charity funds | £62,809.75 |
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Waterford Recreation Committee