Eu]&llGrS.opproVed by TruSteGumaY 202fi PETERSFIELD OPEN AIR SWIMMING POOL Report and Financial Statements For The Year To 31st December 2025 Charity number 1195755 lersfield ool.or Petersfield Open Air Swimming Pool is a Charitable tncorporated Organisation. Reg Charity No. 1195755
PETERSFIELD OPENAIR SWIMMING POOL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR TO 31 DECEMBER 2025 Annual Report Index 3 - 4. Charity Information 5-16. Trustees, Annual Report 17. Independent Examiner's Report 18. Statement of Financial Activities 19. Balance Sheet 20-28. Notes to the Accounts
Charlty Information Charity number.. Principal Office: 1195755 Heath Road, Petersfield, Hampshire GU314DZ Our advisers Independent Examiner Gordon Beer MA (Cantab) FCA CRB Chartered Accountant 4 ChilgTove House, Marden Way, Petersfield, Hampshire GU314PU Bankers Nat West Bank plc 4 High Street, Petersfield, Hampshire, GU32 3IF Trustees who served during the year and to the date of this approval were as follows: Name ointed Resi Nominatin Bod Jo Chittenden Linda Knutsen 12Ma 2025 Effective 01 Jan 2022 ' 14 Nov 2023 30Se t 2025 ert Kirb David Robbins Effective 01 Jan 2022. 13Au 2024 Simon Russell Nicci She herd 11 Nov 2024 Sheila S ence Effective 01 Jan 2022" 11 Nov 2024 13 Jul 2025 Piers Stor Mei-yun Valdivia I'onions Ichairl Sall Williams 11 Nov 2024 12 Ma 2025 Trustees ' who also acted r the old ( re CIO) chari ure shown in oste OMOI un 2022 Principal Officers Pool Manager.. Assistant Pool Manager: Tom Callingham Edume tasquibar Treasurer: Patsy Fernandez
I)ILY5 ftOTy ML'i-vun Valdiva a I'ojuvnb Petersfield Open Air Swimming Pool Trustee and Staff Team rom Callin%ham IclurnL' Li%iuiLkir
Petersfield Open Air Swimming Pool Report of the trustees for the year to 31 December 2025 The trustees are pleased to present their annual report together with the financial statements of the charity and for the period ending 31 December 2025. This bein8 the fourth year as a Charitable IncoryoTated Organisation (CIO). The trustees have adopted the provisions of the Statement of Recomrnended Practice (SORPI.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland and (FRS 102) issued on 14 July 2014 and the Charities Act 2011. Chair's Report We have had a really encouraging year at the Petersfield Open Air Swimming Pool, driven by both good weather and the strong focus of the operational team and trustees. We continue to listen to C115toiner5, check our data trends and grow our programme. OUT continued focus on providing inclusive, imovative and community driven swim events has helped to grow a loyal and enthusiastic customer base. Customer feedback was positive and confirmed that our offering continues to provide an oasis for family fun, learnin& fitness and wellbeing. Of course a good season would not have been possible without another year of tireless dedication of our pool staff, trustees, volunteer5 and donations from local govemment, businesses and individuals. L would like to acknowledge some of the people and organisations whose contributions made a real impact in 2025. Tom Callingham, Edurne La5quibar and Patsy Fernandez for their tireless and positive dedication as our staff officers. Supported by our valued, dedicated and kind family of lifeguards. The wonderful volunteers who help us with everything froni making teas and coffees to sweeping the decks, helping with repairs and so much more, thank you. To our loyal supporters who have donated to our charitlT With both snialler and 50nietime5 more significant donations, without this Support we would not be able to grow our offering and give back more to our community EFIDC and HCC Councillors for their councillor grant contributions towards inclusive swims and equipnient Chris Gorman from Big Ladder Photographv for once again taking some amazing ima8es of the pool and supporting our marketins efforts as well as managing to get them published in national publications. The trustee teani who volunteer enornious amounts of passion, skills and tinie into safeguarding the'gem of Petersfield" In 2025 the trustee team grew in depth as we focused more on how to solidify our community base and grow this cherished local facility for the future. Sheila Spence stepped down as both Chair and a Trustee having guided the pool through redevelopnient work5 and laying the foundation for the revitalised management team. Her deep knowledge on the operations of the pool, historical decision making and trusted guidance will be missed. We would like to acknowledge the unfaltering time, eEfort and care she put in to developing and improving the pool facilities and the
stsble state in which She was able to hand it over in. Mei-yun Valdivia a I'onions has since taken on the role of chaiT for the year. We welcomed Jo Chittenden and Sally Williams as new trustees who bring sKEcialist sktlls and passion for the pool to focus more directty on community engagement and fundraising respectively. Siwe the year end Piers Story ha5 Stepped down as a trtsstee havins worked with the operatiorts team on setting up maintenance Plat and implementing many necessary on-site works. Nica Shepperd has also recently made a strateC move from a trustee to operational team member. heading up the rnarketing and altal functions. A heartfelt thank you musi be &ven to OUT loyal pool community who eontinue to both enjoy and support the pool and help it to flourÉ5h. We are hUbled by the word8 ofappreciation, grateful for the ideas and suggestions. warmed by the many personal conversation and inleractions and we continue to strive to do our best to keep it as an oasis for the whole community. l arn honiM]Ted to have been the chair this year and to be working with knowledgeable and lovely team of custodians. dicated. Mei-yun Valdivia a I'Onions- Chair of the Trnstees History, Purpose and AetivitieB The fornier charity known as Peter5field OE*n Air Pool (No:301914 was created on 31 July 1961 with a Deed of trn5t by PeteT5Eield Urban DAstrict Council who thereby made the land available at Heath Road, PetersfAeld, HamFthire, GU31 4DZ. On I,, January 2022 the assets and liabilities of the fornier charity were transferred to a new Charitable Incorporated Organisation known as Petersfidd On Air Swillug PTh)I created on 8 ptember 2021 wilh the new clwity no of 1195755. The obj'ective5 of the Petersfield Open Air SWing P(K)l are ID promote community participation in healthy recreation by Ihe provision and maintenance of a swimming pool for the benefit of the inhabitants of PeteTsfield and the surrounding area for the Purposes of providing leisure swimmin& training Eaalities, lessons. course5 and a550ciated facilities for l(tal individuals, schools and organisations. Achievenients and Perforne Following two poor sununers in 2011 and 2024 the 2025 weather was generally very good with the Met Offitr ConfmIng that it was one of the wartnest on record. This Lxy)sted peak season attendanS and gave our pwl comtnunity a gcKJd number of blue sky days. The straff team continued to roll-out and develop new initiatsves and events which hel to attract new SwiMnrS the FKx>I and contributed to the recording of over 56.820 pool visits of swimmers, spectators and event suests dwing the whole season. These initiatives were fa(ylitated with a new online Iking System and excellent marketing all of course deIivered by the great POASP team of staff, volunteers and trustees.
The 2025 season effectively started on 14 April with two weeks of Cool Water swimming prior to the HeateLI Season commencing on 26 April. This ran through to 26 September when our Cool Water sessions resumed with the pool temperature at 18 deg C and the Porta-sauna in use through to 4 Jan 2026. This last period of the year included the 2025 XS period with heated pool {to 26 des C) sessions over the festive period which proved very popular and plarniing is in progress for'2026 Christmas at the Pool,. Various Membership categories were introduced in 2025 in addition to x 10 and x 5 swim tickets to attract swimmers and offer pricing options to reward frequent pool visits. The uptake of these through our booking system together with numbers of pool visitors was as follows during the year.. POASP Tables of 2025 Swirn and Visitor Numbers and Memberships & Passes I urcliabed 15.949 15AIi 4250 022 177B IO60 Cwl WaletLatte PoolEv•Ji l)llck DJ ivateHire5 Prtslwt Name 2025 Nos Sdd 176 125 10 Sw"m Pa5S S Water Swir Pa$s Ambassador Membershi E* Biyd Healed Sea$on Ikaled Season Memr$h. Fe51Ne 5 Swm Pass 0Peak 10 Swim Pass 2025 To - U Ambassador 20da a55 5 Sauna Pa55 Cool Water Mernbet5Fi S•Jna Membershi tthtJatablE 1024 2WTviiilv Fe5tsveCeneTaisry[5 721 629 L>th¢ThT202é % 4DS% 51 37 37 31 27 26 23 21 11 s7 Batr 5wimLe55)n5. Private 40.451 fdwthLtsT2021- 7.791 tatOf5 i57 i29 522 402 394 291 ?2? uaFJt CoDISYalerQuick Under),5 GthtttIttfiatablt & Hotc1¢013te Otherkliwlknion5 IWTM Thdfills
Highlishts, Trends and Chanses The pool was open forthe longestperiod ever in 2025 with 38 weeks of continuous use. The above total of 56,820 swim visits for the year represents significant growth year on yearof+40%. Adoption and use of Ticketsolve as our new online booking system provider with flexibility to offer various Membership and Season Ticket options with dynamic links for customer comms and marketing. MEMBERSHIP BENEFITS oy SP Swim ¢u The new Membership Category swimmers were welcomed to the pool and our Ambassadors were given swim caps and discounted sessions amongst other benefits. Partnership with'Little Salmon'_ a qualitylocal street food vendor- for our Swim & Sushi evening events. SWIM&S Development of the 2024 introduced sessions including swim club for adults, technique improvement sessions and the very popular serene sound bath sessions. Continued use of the Porta Sauna introduced in 2024 with growing use during the Cool Water sessions Indeed, the sauna continued to be a key element of the Cool Water Season programme and has successfully complimented the swim sessions. Overthe yearthere were 2050 sessions [growth of+60%) in the Octoberto December period.
FITNESS A ILfG swi Six local community schools scheduled group swimming lessonslsessions with approximately 1,950 total swims. A further 600 swims were recorded for private lessons. The poolside team enjoyed providing a safe facility and great customer service with many OE the pool attendants returning for their second or third season. Excellent pool safety, staff moral and efficiency across the extended season with a strong customer care focus. HALLOWEEN SPOOKY SWIM CHRisfMAg LIGHTS SWIM . NAL DIVE 25 FrJi (%bw 7*.9.1 Refreshment income at the Dive Thru Café, was £43,437 representing sales growth of Our website etersfield ol.or and social media profile was further improved to provide added functionality and customer information as a focus for all pool-based enquiries. Facebook and Instagram posts were regularly used to promote pool activities, special events and for communication purpose5 with growth in numbers of follower5. A number of the social media posts used to promote the 2025 pool activities and events are included above and below to illustrate the variety of use and the consistency of presentation.
TEOR , 25¥AA oro 7a(n. 9 O Clwislmas AT THE POOL BOOK HERE Open every morning Fomily swims, feslive events Sauna open pi ChrishTris . Waler heated to 26°C • Mulled wine, mince pies & more • Diving board open FESTIVE FUN FOR ALL AGES, MAKE MERRY MEMORIES WITH YOUR LOVED ONES 10
.*r With thanks to Chris Gorman for his support which gained national press coverage on several occasions www.bi ladder.co.uk
FAnancAal RevAew This report covers the fourth year of trading for POASP as a CIO with a calendar year financial period and full comparative figures from 2024. Given the trading performance of the charity the following obsetvations have been noted and discussed by the Trustees. Trading Results and Budget The overall revenue (unrestricted reserve) position shows a satisfactor! surplus of 11.9k which was above the bTeak-even budget set albeit largely derived throu] increased net income across the various headings reported less some advetse expenditure headings as explained below. The table below compares trading income over three years and indicates positive growth in memberships (introduced in 2025), season tickets and COTe swimming session income with again an irnportant contribution from the Cool Water season. The table loW illustrcltes the growth of total trading income over the last two years which is a material change and is matched with sryowth of our customer base and refreshment sales. Ti*dlnz In¢om• H•adln8s Analysls Daily Tickets Season Tickets Swim Vouchers Merchandise RÈfrÈshmènt Salès 2025 2025 2024 2024 2023 2023 206,414 4S,523 18,761 4,968 43,437 23,017 23,673 883 369.676 77,390 56% 13Y. 171,451 23.329 10,493 4,721 40,024 20,254 19,888 2,127 7% 291286 100% 49,894 20.6% 59% 8% 134,426 19,867 15,430 4,610 31,263 14,310 20,812 1,074 241392 38,218 55Y• 8P/ 2Yo 14% 7% 2Y• 13% 6% 9% Pool Hire & Sauna Swimming Lessons and Courses 6Dlai Panel Taiiff Income 6% 6/. loo% 26.5% Year on Year Change 18. 7% POASP Charitable Activity Income Sources 2025 Daity Tickets . Season Tickets 0% Swim VixJther5 12% . MerthdISe RefreshnI Sale5 56% Pod Hire & SauTh 13% Swimmin8 lessons and Courses Solar Panel Tarifl Income 12
The unrestricted expenditrure headings have increased from £288,827 in 2024 to £385,755 in 2025 which represents a +33.5'A change. A longer season with higher utility and running costs, and srowth in staff costs (including a full year with our Assistant Manaser in post) are the main factors here. b. Sensitivity of Trading Performance The sensitivity of swimming activity and thus the trading perforniance to weather conditions and its seasonal profile are factors that the Trustees routinely monitor, and the 2025 weekly income profile was more consistent than 2024 given a good season of summer weather. This trend was tracked with data from the booking system and was a factor in the continued development of new and varied events and activities to try and boost and sustain the season income levels. The extension of the season at both ends of the summer into Cool Water Swimming was Succsful followins the 2024 trial. A christn5 season over the two weeks up to 4 Jan 2026 with the pool heated to 26 deg C was a sreat success and will be planned for repeat in 2026. Extension of the Cool Water season has already taken place and will run in 2026 from February to April paving the way for 12 months of opening. It is planned that future seasons will cornprise seven months of Cool Water swimmins and five months of heated season activity. Membership and Pass prices have been reviewed accordingly and reflect the frequency of swim use that our rnembers recorded in 2025 with analysis of data from our booking systern. c.Other Income (grants & donatAons) As detailed in the financial accounts notes 3 and 4 our income from donations, grants and legacies has increased significantly and we are very grateful to all who have donated funds. This includes donations made at the time of swim session bookins via our online booking system. Donations also include monies received from the East Hampshire Community Lottery which POASO joined during the year. Grant funds of £8,262 were received as shown in note 4 with £6,250 being project specific and therefore shown as Restricted. Three generous lesacy sums amountins to £24,200 are shown as Restricted Income as they are earmarked as contributions to site capital expenditure planned for 2026 as discussed and agreed with the legacy donor families. Given the sensitivity of core trading performance, it is recognised that growth in these headings will further help to fund any significant site and facility improvements whilst securing the reserve funding policy position. d.Staff Costs Total employed staff costs & pensions of £178,8411£130,332} are reported representing 46.3 1 of total unrestricted expenditure and included full year costs for our Pool Manager and A5SlStant Manager posts. A seasonal staEf bonus of 4% to the pool seasonal staEf at the end of the heated season. The efficiency of staff rotas and allocations is key to the operational planning for the season. Notwithstanding this factor the requisite safe staffins ratios remain an essential priority in the planning of staffing schedules. e.Bank and Loan Balance At the year-end a total bank balance of £282,332 is reported comprising two separate current accounts, a savings account and a 90 day term deposit account which are used for operational and fundraing purposes. Given the sensitivity of core tradins perfOrnCe, the longer trading season and associated growth in sales, it is recosmised that growth in the cash 13
balance will help to fund site and facility improvements, facilitate the seasonal cashfiow of the pool businesq and also secure the reserve funding policy position necessary for business continuity and planning. f.2026 Season Planning Budget Given the plan for 12 months of swimming a prudent revenue budget for 2026 has again been set with an objective of breaking even as a minimum which is accepted as justified for specific operational pury)oses re staffing needs despite being below the target of a 10 lo net surplus to total income ratio. It is also noted that in the current economic climate cost sensitivities of operational, nIntenanCe and utility expenditUTe in addition to the need for an efficient season timetable are all key to the setting of ticket and session prices. A key thread of plarniing for a twelve-month season including Spring and Autumn Cool Water sessions will be the approach taken to incentivising the purchase of customer memberships and frequent swim passes which are transacted via the booking system. Pool sessions and events booked via the booking system enable subsequent customer comms and nrketIng to Cllr which turnstile pay as you go sessions do not. Our booking system nnageS the data-PTOtection aspects and enables cross selling of other products including rnemberships, passes, donations and events all of which are essential to the generation of income to cover costs arising from the lonser season. Following the successful introduction of the portable sauna in 2024 the provision of a permanent sauna facility is now planned for 2026 subject to plannin& a final fundins plan and confirmed project budget. Reserves Policy Unrestricted funds (being reserves not represented by fixed assets} are needed to provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and to cover planned administration, fund raising and support costs without which the charity could not function including those arising during the period when the pool is closed. The trnstees consider it prndenl that the unrestricted reserves level should be qufficient to cover 4 months of staff wases (salaried staff, excluding overtime), 6 months of operations and maintenance (establishment costs), 3 months of administration costs and as a contingency for major maintenance works and unforeseen risk expenditure based on 20°A of budseted total income. Given these criteria the level has been revised to £185,LX)O and this is monitored and reviewed by the trustees on a regular basis. Plans for the Future The current Business Development Plan for the pool has a 5 year focus i.e. 2024 - 2029 plus reference to the long-terni position arising from an internal SWOT analysis, customer feedback and comparative/marketplace analvsis. The executive summary of the plan is set out below together with the status of the 2024 action plan points.. The Petersfield Open Air Swimming Pool IPOASPI has been operating as a charitable enterprise since its establishment in 1962. Our 25m heated open-air swimming pool attracts a diverse range of customers, offering multiple activities and well-maintained 14
facilities. Customers include families, fitness enthusiasts, seniors and visitors from the Petersfield community and beyond. It is one of only a few remaining outdoor pools in Hampshire and surrounding counties. It is a viable entity thanks to a dedicated team of trustees, staff and volunteers. Our business plan seeks to provide 3 5-year roadmap of activity which aligns with our mission, vision and values and 15 organised in terms of three pillars: health and wellness, and environmental sustainability and business sustainability. Grants and fundraising play a crucial role in supporting our operations and growth, enabling us to fulfil our mission and serve the community effectively and deal with the challenges of running an asset of this vintage. Over the next five years, we aim to achieve our objectives through continuous improvement activities, ensuring that POASP remains a vibrant and valued asset for Petersfield and its surrounding areas. This business plan includes a 5-year action plan to deliver the various objectives and ambitions set out in this business plan. Progress on the business plan will be reported annually, including within the Annual Report. Action Plan- 2025 Progress Status Update Develop community, educational & corporate partnerships In progress Growth in sauna usage on site with planning for a permanent facility ¢ In progress Explore site and local signage improvements for pool accessibility e In progress Develop a strategic marketing plan ¢ Update In progress Develop a rolling 10 year maintenance plan ¢ Update In progress Update and review the Governance plan Q In progress Consider a change in the trading known name to Petersfield Lido Q In progress Develop new booking systems for business efficiency including re In progress Memberships and on site refreshment sales Structure, Governanee and Managenient Governing Document and Organisation Petersfield Open Air Swimming Pool is a Charitable Incorporated Organisation ICJOI govemed by its constitution dated 14 Dec 2021. The charity has the power to borrow funds, lease equipment, dispose of property, employ & remunerate staff and to deposit or invest funds with all its powers subject to the relevant Charities Act 2011 provisions. Appointment of trustees The CIO constitution provides for a minimum of five and a maximum of eight trustees with a provision that the majority reside in the Petersfield Area of charity benefit. All trustees of the charity are appointed for a three-year term following a suitable resolution being passed at a formal meeting. Petersfield Town Council are an'Appointing Body, so may nominate one trustee for appointment. 15
Trustee induction and training New trustees will receive (before appointment) the following information.. A copy of the current version of the charity constitution b. A copy of the POASP CIO'S latest TTUStees' Annual Report and statement of accounts. Other eLements of new trustee induction will include.. A visit to the pool site to meet fellow trustees and the pool manaseT. d. A briefing covering the pool history, governance atTangements, actlVLty program, budgetary position and development plans. This will be undertaken by the Chair or other trustees as appropriate. Risk management The trustees have a risk management strategy which comprises.. an annual review of the risks the charity,. the establishment of systems and procedures to mitigate those risks identified in the plan,. and the irnplementstion of procedures designed to minimise any potential impact on the charity should those risits materialise. This work has identified that financial sustainability is the major long-terni financial risk for the charity. A key element in the management of financial rtsk is via a regular review of the reserves policy. Trnstees, responsibilitAes in relatAon to the fAnancial statements The charity trustees are responsible for preparing a trustees, annual report and financial statements in accordance with applicable law and United Kingdom Accounting Stsndards {United Kingdom Generally Accepted Accounting Practice). Company law and the law applicable to charities in England and Wales Tequires the charity trustees to prepare financial statements for each year which give a trne and fair view of the state of affairs of the charitable company and the sroup and of the incoming resources and application of resources, including the income and expenditure, of the charitable group for that period. In preparing the financial staternents, the trustees are required to: select suitable accountins policies and then apply them consistently,. observe the methods and principles in the Charities SORP,. make judgements and estimates that are reasonable and prudent. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statement5. prepare the financial statements on the going eoncern basis unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Companies Act 1985, the Charities Act 1993, the Charity {Accounts and Reports} Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence takins reasonable steps for the prevention and detection of fraud and other irregularities. 16
PETERSFIELD OPEN AIR SWIMMING POOL INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025 I report to the trustees on my examtnation of the accounts of Petersfield Open Air Swinmiing Pool for the year ended 31 December 2025. Re$pon$ibilities and BYdSiS of Report As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ("the Act"). I r¢port in respect of my examination of thc Charity's accounts carricd out undcr sc¢tion 145 of the 201 l Acl and in carrying out my examination I have followed the applicabl¢ Directions given by the Charity Commission under Section 145(5)b of the 2011 Acl. IndependeDt Examiner's Statement I have completed my examination.I confirni that no material matters have come to my attentkon in connection with the examination giving me cause to believe that in any material respect-. l.accounting records were not kept in respect of the Charity &$ required by section 130 of the Act; or 2 the accounts do not accord with those records; or 3.the accounts do not comply with the applicabl¢ requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) ReRulations 2008 other than any requirement that the accounts give a 'true and fair view" which is not a matter considered as part of an independent examination I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a PTop¢r undcr5tanding of thc accounts to be rca¥li¢d. G R Beer MA (Cantab) FCA Chartered Accounlant 4,Chilgrove House, Marden Way Petersfield. Hampshire GU314PU I I".May 2026 17
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2025 Total Funds 2025 Prior Year Funds 2024 Unre9tricted Funds Re9tricted Endowment Funds Funds INCOMING RESOURCES Not Income Income and Endowments from Dc)nations and Lesacies Charitable Activitie_% Other TTading Activities 16,378 369,676 13,581 30,4 46,828 369,676 13,581 12,072 292,286 6,364 Total 399,635 30,4 430W85 310,722 RESOURCES EXPENDED Expenditure on Raisiiig Funds Cliaritable Activitie5 372 387,383 372 387,383 977 339627 Total 387,755 387,755 340,604 Net Surplus 11,880 30,450 42,330 1291821 Transfer Between Funds Net Movement in Funds 11,880 30,450 42,330 129,8821 ReconcAliation of Funds Total Funds b/fwd at 01 January 2025 267,800 363,762 631.562 661A44 Total Funds c/fwd at 31 December 2025 279.680 30.450 363,762 673.892 631,562 The notes on pages 19- 27 form part of these accounts. 18
prTF.Rf fTr.i.r) riprN .ITf< qllrylllfrN c, pr)nT. CCC)L'ST8 BALANCE SHEET AT 31st DECEMBER 2015 unrestr1cd Restricted Endowment Fund5 Fwids Funds Trtal Total Nolt Fixed ABsets Tangible Assets io 51,(M)4 ,762 414,766 411,433 Totsl Fiyd Assets 51,(K)4 3.762 414766 Swks Debto Cash at Bar4k and In Hand li 12 16 4.573 5,In6 229,172 1778 281349 Total Curent A55ets 258,240 30A 238,761 Current Liabilities CredttuTh du¥ within VTLe y& 13 29,564 29J64 2732 Net Current Asaets 228.676 30,4X) iJ29 Total Net A8•et& 279,680 363.762 673A92 631562 Fund6 ofthe chty Endowmenl Fund& Restrirted Funds Unrestricted Fund8 19 19 19 3&3,762 8,762 30,49) 279,680 267I 363.762 279,(Al Total Funds 279,660 .&50 363.762 673,892 631J62 The chaTity was entitled to exemption from audit under s477 of the Companies Act 2(M)6 Telating to small compa The trustees have not T]rea the company to obtain an audit in accordance with section 476 of the Companies Act 20(Kp. The trustees acknowledge their responsibility for comptying with the Tequirements of the Companies Act with respect to accounting records and the PTeparation of accounts. These accounts have been prepared in accordance with the provision5 applicable to $llll companies subiKt to the small companies regime and Tll accoTdance with FILS102 RP. sig1d by D T Robbins on half of all the trustee5 .' D T Robbins Date of approval.. I&May-26 19
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st DECEMBER 2025 ACCOUNTING POLICIES a) Basis of Preparation These accounts have been prepared under the historical cost convention with iteins reco8nised at cost or transaction value unless otherwise statea in the relevant notels) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice.. Accuunting and Reporting by Charities preparing their accuunts. in accDrdance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and with the Charities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements include all transactions, assets and liabilities for which the charity is responsible in law. b) Going Concern The trustees con5ideT that there are no material uncertainties about the charity's ability to continue as a 80in8 concern. c) Incoming Resources All income and donations are accounted for when received by the charity. Grants are accounted for wlien the charity has entLtlement to the funds, certainty of receipt and the amount is measurable. d) Donated Services and Facilities Donated services OT facilitieb are included in incorning Tebourceb when the benefit to the charity is reasonably quantifiable and measurable. They are valued by the trustees at the atnount the charity would have been willing to pay for the Services or facilities on the open market. e) Fund Accounting ENdot4lF71eiilfviid.% are funds, the capital of which must be maintained- only income arising frotm investment of endowmei)t may be used eitlier as restiicted or unrestricted funds depending upon the purpose Eor which the endowment was established. Restrictedfvnds represent {a) income from trusts or endowments which May be expended only on those restricted objects provided in the terms of the trusty or bequest, and Ibl donations or grants received for a specific object or invited by the Petersfield Open Air Swimming Pool. Unreslrictcdfvnds are available to use to further any of the purposes OE the charity. 0 Resources Expended All re50urce5 expended are recognised when Incued. Any grants or donations expended are accounted for once awardeLI anLI there is a legal or constructive obligation on the charity. 20
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st DECEMBER 2025 g) Tangible Fixed Assets The Freehold Property being The Open Air Swimming Pool in Heath Road. Petersfield and adjoining land is pending formal registration with the Land Registry haN ing been transferred to the POASP CIO structure under a Vesting agreement with Petersfield Town Council date 31 January 2022. It is treated as a Permanent Endowment in the Balance Shcet and haq ien valued by the Trustees in these accounts at its insurance value as no independent valuation was available. The Trustee5 consider that as Tlie Feter5field Open Air Swimming Pool and adjoining land ha5 a high residual value there is no need to charge depreciation on it in the STear. This position will be reviewed at each year end in Euture. Individual fixed assets costing £3,OiW or more are capitali8ed at cost and are depreciated on a reducing balance basis of IOYO as disclosed in note 11. h) Stock Stock is included at the lower of cost or net realisable value. i) Pension5 The charity has registered with NEST and eligible employees are auto enrolled as per pension regulations. The Scherne is a defined contribution scheme with the costs equal to the ci)ntributions made for the accounting period. The charity's contributions are shown in Note 10. j) Offsetting There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP QT FRD 102. k) Government Grants The charity has received sovemment srants in the reportins period, these are included in note 4. l) Tax Reclaims on Donations and Gifts Aid amount recovered on a donation is considered to be part of that sift and is treated as an addition to the sanie fund as the Initi donation unless the donor or the tenn5 of the appeal have specified otherwise. rn) Volunteer Help The value of any voluntary help received is not included in the accounts but is descriiEd in the trustees, ¢imual report. n) Redundancy Payments The charity nude no redundancy payments during the reporting period. o) Deferred Ineome No material item of deferred income has been included in the accounts. p) Creditor5 The charity hab creditors which are measured at settlement amounts less any trade dibcounts. 21
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st DECEMBER 2025 Legal Status of the Charity Petersfteld Open Air Swimming Pool is a Ch&itable Incorporated Organisation ICIOI governed by it5 constikntion dated 14 Deceniber 2021. The Charit! has the power to borrow funds, lease equipment, dispose of property, employ and reniunerate staff and to dep051t or invest funds MTlth all its pom'ers subject to the relevant Charitie5 Act 2011 provisions. If the POASP CIO is wound up, the members of the POASP CIO havc no liability to contribute to its assets and no pcrsonal responsibility for settling its debts and liabilities Schedule of Income Unrestricted Restritted Endowment Total Funds Prior Yeat Funds Funds Funds Donations & Legacies Donations & Gifts Gift Aid Legacies Ceneral Crants - Govt/Other MeMr$hipS & Sponsorships Total 10,582 761 10,582 761 24,200 8,262 3,023 46,828 4,472 600 24,2(X) 6,250 2,012 3,023 16J78 7,000 30850 12,072 Charitable Activities Daily Ticketts Season Tickets Swim Vouchers Merchandise Refreshment Sales Pool Hire & Sauna Swininiing Lessons & Courses Solar Panel Taniff Inconie Total 206,414 48,523 18,761 4,968 43,437 23,017 23,673 883 369,676 206,414 48,>23 18,761 4,968 43,437 23,017 23,673 883 369,676 171,450 23,329 10,493 4,721 40,024 20,254 19,888 2,127 292.286 Other Trading Activities Fundraising Activitie5 Interest I£eceived Booking Charge Incomes Total 864 3,287 9,430 13,581 864 3,287 9,430 13581 3,711 2,653 6,364 Total Income 399,635 30,45 430,085 310,722 22
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st DECEMBER 2025 . Analysis of Receipts - Government Grants 2025 2024 Petersfield Town Council ESC Lottery Fund- Sport Ensland East Hampshire District Council Hampshire County Counca East Hampshire District Council Perennial Grant Project Grant" Councillor Grant Councillor Grant Councillor Grant ' TrefileLI fif ll Rislrictive 2.012 4,750 5,000 1,5 5tKI 1,500 8262 This Year Last Year Details of any unfulfilled conditions and other contingencies attaching to grants that have been Tecognised in income The two grants treated as restrictive were funding for for inclusive swim sessions for low-income families, older people, and unpaid carers. The sessions will run for six weeks in spring 2026. The two Councillor sraiits were used to part fund the Portable Sauna in September 2024. The Sauna unit was sucessfully used throughout the trial Cool Water season. b. Legacy Donations Three legacy sums were received during the year amointing to £24,200 and will be used for site capital expenditure purposes Donated Goods, Facilities and Sevices The value of some generously donated soods and services for maintenance and improvementg are not nunierically included in th£se accounts but can be financially valued as follows.. 2025 2024 Lloyd Moore- Maintenance of the pool underwater lights 600 1,2(Kl 600 1,200 The trustees are extremely grateful for this donation of time and expertise together with the support provided at the beginning and end of the season and from time to time by a team of volunteers who support the operation and maintenance of the pool under direction of the trustees. 23
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st DECEMBER 2025 Expenditure Schedule Analysis Unrestritted Re$tritted/ Funds Endowment 2025 Funds Total Fund$ Urtrestri¢ted Funds 2024 Restritted/ Endowment unds Total Funds 2025 2024 Expenditure on Charitable Activities Staff, Teachins & Training 203,876 203,876 151,489 151,489 Pool Supplies 27.381 27.3SI 14,n3 14,713 Refreshment Purchases 25.055 25,055 23,239 23,239 Merchandise 1,976 1,976 Utilities 47,523 47,523 34,750 34,750 Repairs, Maintenance & Services 25,394 25,394 15,947 15,947 Conununications & Marketing 4,839 4,839 3,973 3,973 Administrative Costs 48,646 48,646 41,763 41,763 Fundraising Expenses 372 372 977 977 Project Expenditure 1,625 1,625 51,T77 51,777 Total Expenditure on Charitable Activities 387,755 387,755 288,827 51,777 340,604 24
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE Accouwfs FOR THE YEAR TO 31st DECEMBER 2025 Details of Certain Types or ExpendAture Fees For Examination of the Accounts 2025 2024 Independent examiner's fees Assurance Services Other than independent exarnination Tax adviso fees Other fees {Eor example.. financial advice, consultancy, 800 Other Profe55ional Fees tE8al Fees HR Support 825 1,512 Staff Costs 2025 2024 Salaries and wages Social security costs Pension costs (defined contribution Othcr employee bcnefits 175,440 1,714 1,687 129,227 1,105 Total Staff Costs I7641 130,332 No employees received employee bendits (excluding employer pensions costs) for the reporting period of more than £60,000. Our Pool Manager and Assistant Manager are employed 52 weeks of the year. All other staff we" by the Charity during the open season between April and December. There was an average of 11 casual stsff employed during the open season in 2025. Defined Contribution Pension Scheme 2025 2024 Amount of contributions recognised in the SOFA as an expense 1,687 1,105 1,687 1,105
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st DECEMBER 2025 io Tangible Fixed Assets Freehold Land & Buildings L"iant, Machinerv & Motor Vehicles Total Cost OT Valuation b/fwd at 01.01.25 Additions Revaluations Disposals 363,762 74,142 437,9M c/fwd at 31.12.25 363,762 74,142 437, Depreciation and Impairments b/fwd at 01.01.25 Disposals Depreciation Charge for the Year 17,4n 17,471 5,667 5,667 c/fwd at 31.12.25 23,138 23,138 Net Book Value b/fwd at 01.01.25 363,762 56,6n 420,433 c/fwd at 31.12.25 363,762 51,004 414,766 Fixed assets from the former (pre incorporation charity no 30191D were transferred on 14 April 2022. The Land and Buildings shown as a revalued asset were transferred to the new POASP charity under a formal tran5feT agreement. li Stock 2025 2024 Charitable Activities Opening Stock Added in the Year Expended in the Year ImpiTrired 4,573 1,439 3,134 iioi Closing Balanee 463 4,573 Stock held relates to pool chemicals, cleaning products, hygiene cOUmables, refreshment products and pool retail products. 26
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE ACCOUNfs FOR THE YEAR TO 31st DECEMBER 2025 12 Debtors 2025 2024 Trade Debtors Prepayments and Accrued tncome Other Debtors 620 1,658 500 2,416 2,600 Closing Balance 2.778 5,016 13 Creditors and Accrua15 Amount8 fallins due within Amounts falling due after one year more than one year 2025 2024 2025 2024 Bank Loan and OveTdrafts Trade Creditors Accruals and Delerred Income 2,841 26,723 3,391 24,241 Total 29,564 27,632 14 Bank and Loan Balances The bank balances Teported are represented by accounts held at Nat west Bank pLc. No bank loan balances are held by the charity. 15 Comniitments At the year end there are no other outstanding commitments, contingent or contractual a55ets or liabilities. With legac! funds as shown in note 4b being earmiirked for capital improvements the emerging Project subject to trustee approval and planning conseiit is the installation OE a permanent sauna facility during 2025. The estimated total cost of this project is approximately £80,000 with funding planned from the legacies received, new grant and resetwe funding. 27
PETERSFIELD OPEN AIR SWIMMING POOL- 2025 ACCOUNTS NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st DECEMBER 2025 16 Cash at Bank 2025 2024 Cash at Bank 281,349 229,172 281,349 229,172 17 TransactAons with Trustees and Related Partles None of the trustees have been paid any reniuneration or received any other benefits from a Telationship with the charity. 18 Analysis of Net A55ets Balance Sheet Heading UnrÈstrittÈd Funds Restricted Funds Endowment Funds TotaI Tangible Fixed Assets Land and Buildings Current Assets Current Liabilitie5 tnng Term Liabilities Total iI.004 51,004 363,762 288,690 129,5641 363,762 258,240 129,5641 30,450 279,680 30,450 363,762 673,892 19 Taxation Note The charity is exempt from tax on income and gains fallins within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objectives.