Final Version - Approved by Trustees on 12 May 202fi HEATED /'%• PETERSFIELD OPEN AIR SWIMMING POOL Report and Financial Statements For The Year To 31st December 2024 Charity number 1195755 etersfield ool.or Petersfieia Open Air Swimming Pool is a Charitable Incotyoratea Organisation. Reg Charity No. 1195755
PETERSFIELD OPENAIR SWIMMING POOL ANNUAL REPORT AND ACCOUNTS FOR THE YEAR TO 31 DECEMBER 2024 Annual Report Index 3- 4. Charity Information 5-15. Trustees, Annual Report 16. Independent Examiner's Report 17. Statement of Financial Activities 18. Balance Sheet 19-27. Notes to the Accounts
Charity InforniatAon Charity number.. Principal Office: 1195755 Heath Road, Petersfield, Hampshire GU314DZ Our advisers Independent Examiner Gordon Beer MA ICantab} FCA GRB Chartered Accountant 4 Chilgrove House, Marden Way, PeteTsfield, Hampshire GU314PU Bankers Nat West Bank plc 4 High Street, Petersfield, Hampshire, GU32 IIF Trnstees who served during the year and to the date of this approval were as follows: Name ointed Resi Nonunatin Bod Liiida Knutsen Effective 01 Jan 2022 * Effective 01 Jan 2022 ' 08 Nov 2022 Vau han Clarke 11 Nov 2024 Andrew Elder 13Au 2024 Ru ert Kirb 14 Nov 2023 Paul Milner Former Chair 14 June 2022 14 May 2024 David Robbins Effective 01 Jan 2022 * 11 Mar 2023 Elizabeth Pillans 11 Nov 2024 Simon Russell 13Au 2024 Nicci She herd 11 Nov 2024 Sheila S ence Chair Effective 01 Jan 2022 ' 11 Nov 2024 Piers Sto Mei-yun Vaiaivia a I'onions 11 Nov 2024 Trustees . Ii7ho also ficted r tlw old ( re CIO) chnri llre 5hoiiyn in oste clil m 01 lan 2022 Principal Officers Pool Manager: Tom Callingham Assistant Pool Manager.. Treasurer.. Edurne Lasquibar Patsy Femandez
Petersfield Open Air Swimming Pool Trustee Team and Staff Iv
Petersfield Open Air Swimming Pool Report of the trustees for the year to 31 December 2024 The trnstees are pleasea to present their annual report together with the financial stateinents of the charity and for the period ending 31 December 2024. This being the third year as a Charitable Incorporated Organisation (CIO). The trustees have adopted the provisions of the Statement of Recommended Practice (SORP): Accounting and Reporting by CELarities PTeparing their accounts in accordance with the Financial Reporting Staiidara applicable in the UK ana Republic of Ireland and (FRS 102) issued on 14 lul! 2014 and the Charities Act 2011. Chair's Report What a fantastic year Mre have haa at the Petersfield Open Air Swinmiing Pool. We celebrated a number of'ftrsts" this year while at the same time grew our traditional programme. Despite the cool and changeable surnmer season weather we covered our operational costs and changed our programming, so the pool was buzzing with p05itivitv and enthusiasm. Customer feedback Colred that our programme met the needs of most of our user community providing a peaceful haven, fun for the Eamily, a training spot or a social venue for friends. Of course, another good season would not have been possible without another year of tireless dedication of our pool staff, trustees, volunteers and donations from local government, businesses and inaivi£tuals. l M'ouia be Temiss if I did not make special mentioii of a few people who made enormous contribution in 2024. Lloyd Moore and Rupert Kirby with their aiving ana engineering skills replacea ana repaired the underwater po(Il lights. This task would have been almost impossible to achieve and prohibitively expensive IE we had been reliant on an external contractor. Tom Callingham, Edurne Lasquibar and Patsy Fernandez for their tireless and positive dedication as our stafE officers. EHDC ana HCC Councillors for their councillor grant contributions to the purchase of the portable sauna. Chris Gorman fToLn Big Ladder Photography for once again taking some anZIng images OE the pool ana managing to get them published in national publications. The trustee team who put enormous amounts of passion, skills and time into safeguarding the "gem of Petersfield" 2024 saw major changes to the tLUStee team. We said Earewell to Linda Knutsen who has been very active trustee for over 20 years with seven of those as chair of trustees. Linaa will be stepping down in 2025. Vaughaii Clarke who has been involved with the pool for almost 20 years after initially joiiiing as the town council member of the trustee board also chose to step down. We owe an enormous debt of gratitude to both of them for their long-standing service. We also said goodbye to Andy Elder who as grant fundraising trustee was able to win us a number of grants whiLh helped us maintain and improve the pool inErastructure. Also departing as a trustee was Liz Pillans who we have also thanked. We have welcomed Eour new trustees who brought with them specialist skills and passion for the P(1. They are Nicci Shephard (MaTketing} Simon Russell (OpeTatioiis and Buslliess Development) Piers Story IMaintenanLe Management) ana Mei Yun Vaiaivia d'onions (Projects).
I would al80 like to extend a big thank you to the loyal pool comniurrity who continue to enjoy and support the p(x)l. We appreciate the words of appreciation. idea8 and sugge8tion8 and we strive to do our best to keep it a thriving asset for the whole convnunity. l am honoured to have i} the chair and look forward to handing the mantle over to the next chair in the sprins of 2025. Sheila Spence- Chair of the Trn8tees Hi8tOry Pwpose and Activitie6 The Eornier charity known a5 Petersfield Open Air Pool INo'.301917) was created on 31 Iuly 1961 with a Deed of trust by Petersfield Urban District Council who thereby made the land available at Heath Road, Petersfield, Hampshire, GU314DZ. On l., January 2022 the assets and liabilities of the fornier charity were transferred to a new CTharitrable Incorporated Organisation knomm as Petersfield Open Air Swinw Pool created on 8 September 202] with the new charity no of 1195755. The obj'ectives of the Petersfield Open Air SWimg Pool are to Prollte conununity parlicApalion in healthy recreation by the provision and Maintenance of a swim]g pool for the benefit of the inhabitants of Petersfield and the surrounding area for the purposes of providing leisure sw]mn& faltie, le¥yons. COUTSes and a55oEiated facilities foT I(Kal individualJ, h0o and organisations. Achievement8 nd Performance The variable sunittwr weather pattem of 2023 was iepeated in 2024 with in particulor a damp and soggy summu holiday period which impacted ak E10d attendae8. Despite this the conttnued roll-out and development of new initiatives and events helped to attract new sw1nurS to the pool and contributed to recording an excellent total of Just over 40,000 swims during the whole season. These initiatives were supported and boosted with dficient and flexible marketing activity.
TWILIGHT SUMMER SOLSTICE ADULT COACHING SWIM & SUPPER Join vsforo wd nv3h1M on 1Fm20kn& Ilw.12.. Lthd2 The year started well with a healthy level of season ticket sales, followed by seasonal peaks ana troughs of swimming activity and sales. As a trial, our season was extended with a reduced session Cool Water Season from October to early January 2025. This period of Cool Water swimming together with 8reat interest in the Portable Sauna was successful in attracting new customers and in maintaining a satisfactory level of income over the whole period. It Is now planned for this to become part of OUT I programme in 2025. The seasonal monthly profile of our swimming tumstile income ana swimmer numbers including season tickets and passes can be represented gTaphically as follows: POASP 2024 Swim Intomo p@r Month POASP 2024SmMer Nos Per Month .IilV,. -2 pr As may be expected but not necessaray guaranteed our swimmer numbers profile over the season c105ely matches the income trend. Working aTouna the Teporting limitation5 of our booking syste data we have now been able to collate and tabulate our detaile¢l swimmer numEers by activity type over the last tmro seasons which has been very helpful for our season planningi scheduling and budgeting. This data is summarised below..
HIRE THE POOL 2024 Pod Usa¢t Nvmbeis seon 2023 %c 2024 Numbers Nos Fr 2023 Se150nfK*et5& Pa5St5 General Swim Quick Dip Lane Swim Spectètors 4uO 22.1% 196% Planning a paty, why not have 4t at the pool? 10.85L 2.55Q 75 12.895 1.406 -15 9% 814% 75.9% 372% 20.4% AvoikJb19 to hire For privole events on Friday. Jhjrdoy and Svndoy eveniNJs from 6..30pm Prices kom £3(K) For h¥(hoUrS exclusive use 1.895 177 20 hVSo15ti£e Swim Club Front Crowl ial Swirns L.526 117 4.2% 03% 669 128.1% 35 931 928 S% 41.5% 3.6% 3.5% Soun Under 5.51 l Lane SubTot•l 1.286 30? 410 -26 3% 16a¥ 18.615 77 Tot 56,714 IMA I876 27.1% Olh•r Swm Swim Le550Tr5-5ch¢ols er 5(hool Sessions Swirn Le550n5- Private Priyaie Hitt k$$1$ SybTot4 1.770 270 47.4% 7.2% 18.0% B22 875 22.0% 234% i(K)o% 1.284 .12 5% .30 5% IEATED/ www.peterslieldpool.org 5784 &rOBc Ov¢rolTotd5 40N51 32.660 23.9% Highlights, Trends and Changes The pool was open from the beginning of May 2024 until the beginnin% oflanuary 2025 the longest season we have ever provided. The extension of the season of4 x Cool Water morning swims each week has taken the total numbers of swims for the year to 40,451 and boosted total income for the year by IO¥o This total of40,451 swim for the year represents growth year on year of + 23 %. We opened the season with newly renovated toilet / shower facilities and a revamped website. Partnership with "Earth to Oven" a quality local street food vendor- for our special evening events. Surnmer Solsts'ce Swim FthJay23rf Jjne 8".Wpm- lop (SPENAIR SWIMMING FC JrAnu£hx Friday 23rd June 8."30pm- 10pm Dppr.ftKrEdTrBknmBrf&&T
Introduction of new sessions including swim club for adults, technique improvement sessions and serene sound bath sessions. Purchase ofa grant funded sauna for the cool waterseason, which proved very popular with customers and a new viable income stream. The sauna has been a key element ofthe Cool Water Season programme and has successfully complimented the swim sessions. Since coming into use in September the sauna has had 1286 sessions with 830h of these since October. •0 Five local community schools scheduled group swimming le550ns with approximately 1,770 total swirns. A further 822 swims were recorded for private lessons albeit impacted by the poor summer weather this season. The poolside team enjoyed providlng a safe facility and great customer service with many of the pool attendants retuming Eor their second or third season. Excellent staff moral and efficiency across the extended season with a strong customer care focus. Refreshment income at the Dive Thru Café, was £40,024 representing sales growth oF27n/o. Our website etersficld ool.or and social media profile was further improved to provide added functionality and customer information as a focus for all pool-based enquiries. Facebook and Insta%ram posts were re%ularly used to promote pool activities, special events and for communication purposes with growth in numbers of followers. POASP given the "Owl Award" from the Petersfield Society awarded annually for significant contributions to the character of Petersfield and/or surrounding villages. ond his team Ore to nwT. Al11&{D 2024 ?7 April i lil, wwl r
Night & Day at The Pool with thanks to The Big Ladder Photographer f4 WWW.Dl ladaer.co.UK 10
Financial Review This report covers the third year of trading for POASP as a CIO with a calendar year Einancial perioa and full comparative Eigures Erom 2023. Given the trading performance of the charity the Eollowing observations have been noted and discussea by the Trustees. Trading Results and Budget The overall revenue (unrestricted reserve) position shows a small loss of £12,156) was in line with the break-even budget set albeit laTgely derived through increased net income across the varLOUS headings reported matching some adverse expenditure headings as explained below. The table below compares trading income over three years and indicates the positive gTowth in core swimming session income in 2024 of which the trial Cool Water season was a significant factor. The table illustrates the grom.th of total trading income over the last two years which is a material chaiige and is matched with growth of our customer base ana refreshment sales. Tradln8 Incom¢ H¥dln8s Anatysls Daily Tickets Season Tickets Swim Vouchers 2024 2024 2023 2023 2022 2022 171,451 23,329 10,493 4,721 59Y. 134.426 19,867 15,430 4,610 46Y. 7/. 109.246 13,999 18,527 3,245 45Y. 6°A 4Y. 2Yo Merchandise Refreshmenl Sales 2/0 1/0 ijx 40,024 20,2S4 19,888 2,127 292,280 loo% 49,895 20.6% 14% T/0 31.263 14,310 20.812 1,674 242,391 38,218 23,730 13,960 19,837 1.629 204,173 10QA 6° 8Y. l°A 84Y• Potsl Hire & Sauna 5/0 Swimming Lessons and Courses Solar Panel Tariff Income 1/. 83Y• 18.7% Year on Year Change POASP Charitable Activity Income Sources 2024 Daily TFckets 1% SEa5un Ti(ets . Swbm Vouthers 14% MerchaThthse 5Y% Refreshment Sales . Pool HI & Sovna 8% 5wimmin8 Lessons and Lourses Solar Panel Tariff Inccme The unrestricted expenditure headings have increased from £248,803 in 2023 to £312,878 in 2024 which represents a +25.7°A change. A longer season with matching running costs, additional refurbishment project expenaiture and growth in staff costs {inLluding a new Assistaiit Manager post) are the main factors here.
b. SensitivAty of Trading Performance The sensitivity of swimming activity and thu5 the trading performance to weather conditions and its seasonal profile are factors that the Trnstees routinely monitor, ana the 2024 weekly income profile was markedly varied MTith limited sunny days peaks during the season with the peak summer holiday period characterised by gre! skies and heavy rain for Lnuch of the time. This trend was tracked with data fvom the booking system and was a factor in the Lontinuea development of new and vaTied events and activitie5 to try and boost and sustain the season income levels. The extension of the season into Cool Water Swimming was a suLcessFul trial and the grant assisted purchase of a Portable Sauna also added to the variety of pool-based activities ana events. Other Income The 2023 accounts included the full amount of a &>uth Downs CIL Fund Grant i.e. £50,000 with the refurbishment project expenditure amounting to £74,051 being incurrea over the Oct 23 to March 24 period. The excess sum of £24,051 was funded from unrestricted funds as shown in the SOFA on page 17. No further restricted grant monies were received for this project. Grant funds of £7,000 were received as shown in note 4. Given the sensitivity of core trading performance, it IS Tecognised that growth in this heading will fuTther help to fund site and facility improvements and to secure the reserve funding policy position. d. Staff Costs Total employed sL]fE costs & pensions OE £130,332 {£106,707) are reported representing 45.3% of total unrestricted expenditure ana included those for a both a Pool Manager and the new Assistant Manager post. A seasoiial staff bonus OE 4°k was paid together with salary amounts to the pool peTmaiient pool staÉf for the extended Cool Water Season duties. The efficiency of staff rotas and allocations is key to the operational planning for the season. Notwithstanding this factor the requisite safe staffing ratios remain an essential priority in the planning of staffing schedules. e. Bank and Loan Balance At the year-ena a total bank balance of £229,172 is repoTted comprising two separate current accounts and a savings account which are used for operational and fundraising purposes. Hisher interest earning accounts are being evaluated by way of Seeking higher cashÉlow bal7Ce return5. Given the sensitivity of oore trading performance and the absolute growth tn sales, it is recognised that growth in the cash balance will help to fund site and facility improvements, facilitate the seasonal cashflow of the pool business and also secure the reserve funding policy position necessary for business continuity and planning. f. 2024 Season Planning Budget A prndent revenue budget for 2025 has again been set with an objective of breakiiig even as a minimum which is accepted as justtfied for specific operational purposes re staffing needs despite being below the target of a IO°A net SUTplus to total income ratio. It is also noted that in the current economic climate cost sensitivities of operational, maintenance and utility expenditure in addition to the need for an efficient season timetable aTe all key to the setting of ticket and sesSLon prices. A key thread OE planning Eor another extended season including Autumn Cool Water sessions will be introduction of a new Booking System with improved customer service and marketing functionality. This will be launched with the introduction of various Membership Lategories with 12
the aim of growing the customer base and income over the longer season period. Following the successful introduction of the portable sauna the concept OE a permanent sauna is being explored by the trustees. Reserves Policy Unrestricted Eunds (being reserves not represented by fixed assets) are needea to provide funds which can be designated to specific projects to enable these projects to be undertaken at short notice and to cover plaiined adininistration, fund raising aiid support costs without which the charity could not function including those arising during the period when the pool is closed. The trnstees consider it Prudent that the unTestricted reserves level should be sufficient to cover 3 months of staff wages (salaried staff, excludtng overtirne), 3 months of operations and rnainten8nce (establishment Losts), 3 months of administration costs and as a continsency for major maintenance works and unforeseen risk expeiiditure. Given these criteria the level has been revised to £170,0(X) and this is monitored and reviewed by the trustees on a regular basis. Plans for the Future The Trustees have now finalised a new Business Development Plaii for the pool with a 5 year focus i.e. 2024 - 2029 and reference to the long-term position arising from an internal SWOT analysis, customer feeaback and compaTative/marketplace analysis. The executive suninw}T of the plan is set out below together MTith the status of the 2024 action plan points.. The Petersfield Open Air Swimming Pool IPOASPI has been operating as a charitable enterprise since its establishment in 1962. Our 25m heated open-air swimming pool attracts a diverse range of customer5, offering multiple activities and well-maintained facilities. Customers include families, fitness enthusiasts, seniors and visitors from the Petersfield community and beyond. It is one of only a few remaining outdoor pools in Hampshire and surrounding counties. It is a viable entity thanks to a dedicated team of trustees, staff and volunteers. Our business plan seeks to provide a 5-year roadmap of activity which aligns with our mission, vision and values and is organised in terms of three pillars.. health and wellness, and environmental sustainability and business sustainability. Grants and fundraising play a crucial role in supporting our operations and growth, enabling us to fulfil our mission and serve the community effectively and deal with the challenges of running an asset of this vintage. Over the next five years. we aim to achieve our objectives through continuous improvement activities, ensuring that POASP remains a vibrant and valued asset for Petersfield and its surrounding areas. This business plan includes a S-year action plan to deliver the various objectives and ambitions set out in this business plan. 13
Action Plan- 2024 Progress Status Update Develop community, educational & corporate partnerships Trial sauna usage on site Explore local signage improvements for pool accessibility Develop a strategic marketing plan Develop a rolling 10 year maintenance plan Review site facility lighting for safety & ambiance Update and review the Governance plan Evaluate alternative booking systems for business efficiency O In progress ¢ Completed in Autumn 24 In progress ¢ Completed in Autumn 24 Completed in Autumn 24 <> Completed in Autumn 24 O In progress O New system pending for 2025 Progress on the business plan will be reported annually including within the Annual Report. Strncture, Governance and Management Governing Document and Organisation Petersfield Open Air Swinirning Pool is a Charitable Incorporated Organisatioii (CIO) governed by its constitution dated 14 Dec 2021. The charity has the power to borrow Eunds, lease equipment, dispose of property, elnploy & remunerate staff and to deposit or invest funds with all its powers sulry'ect to the relevant Charities Act 2011 provisions. Appointment of trnstees The CIO constitution provides for a minimum of five and a maximum of eight trustees with a provision that the majority reside in the PetersEield Area of charity benefit. All trustees OE the charity are appointed for a thTee-year term following a 5Ultable resolution being passed at a formal meeting. Petersfield ToTrm Counca are an'Appointing Body, so may noLninate one trustee foT appointment. Trustee induction and training New trustees will receive (before appointment} the following information: A copy of the CUTrent version OE the charity constitution b. A copy of the POASP CIO'S latest Trnstees, Annual Report ana statement of accounts. Other elements of new trustee induction will include.. A visit to the pool site to meet fellow trustees and the pool manager. a. A briefing covering the pool history, governance arrangements, activity program, buagetary position and development plans. This will be undertaken by the Chair or other trustees as appropriate. Risk management The trustees have a Ti5k management strategy which comprises.. an annual review of the risks the charity,. the establishment of systems and proccdure5 to mitigate those Tisks idcntiEied in the plaw" and the implementation of procedures designed to minimise any potential impact on the charity should those risks materialise. 14
This work has identtfied thatfInanC sustsinabiIity is the major long-terni finanLial risk for the charity. A key element in the ngement of financial risk is via a Tegular review of the reserves Thtee8, responsibilities in relation to the financial statements The charity trustees are responsible for preparing a trusteeg annual report and Einan statements in accordance with apph"cable law and United Kingdom Accounting Standards (United Kmgdom Generally Accepted Accounting Practice). Company law and the law applicable to charities in Fngland and Wales requires the charity trustees ts) prepare financ statements for each year which give a true and fair view of the stste of affairs of the charitable company and the group and of the incoming resources and app]ication of resowces, induding the income and expenditure. the charitable wup for that period. In PWaTins the financial statements. the trustees are wuired to.. select suitable accounting poliaes and then apply them consi8tently' ob8erve the methods and pTIr1pIe5 in the Charities )RP. make Judgements and estimates that are reasonable and prndentr, state whether applicable accounting standards have been followed, suliect to any material depaTiuTes disclosed and explained Én the financ statements: pwwre the financial statements on the 8oin8 concern basis unless it is inappropriate to presume that the charity will conlinue in business. The trustees are res)S11e for keeping proper accounting records that dI105e with reasonable ac£ia(Y at any time the financial position of the tharity and to enable thetn to ensure that the fxnancial statements comply with the Companie5 Art 1985, the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2(XKI and the provisiorL8 of the trust deed. They are also responsible for safeguaTding the &ssets of the clwity and hence takin8 reagonable steps for the prevention and detection of fraud and other irregularities. Sheila Spence- (1r of the TTUStee8 12 May 201 15
PETERSFIELD OPEN AIR SWIMMING POOL INDEPENDENT EXAMtNERYS REPORT TO THE TRUSTEES ON THE Accouwfs FOR THE YEAR ENDED 31 DECEMBER 2024 I r¢pvrt io tli¢ ttu¥ie¢s OAI Iiiy ¢xaniillat&on of the accounts of Pctctsfi¢ld On Air Swimming Pool for the year ended 31 December 2024. Responsibilities and B411$ of Report As the trustees of the Charity you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 ('the Act"). I trpvil iii res1 ofiiiy eX1)Inatio1] of thc Cl)arity's accounts ¢arricd out undcr scction 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the C.hArity C.ommi*ginn under ¢tin 145(5)b of the 2011 Acl. Indend¢llt Examiner's StatemeDt T l)ave completed my examination.1 confinn thal no material matters have corne to my aLi¢lliivn in LvnncLiiun with th¥ ¥X¢IllIalluII ¥iviiTrg fft)ie to b¢li¢v¢ that in any matcrial respect: l.accounling reconls were not kept in respect of the Charity as required by section 130 of the Act- or 2 the a¢¢ounts do nol accord with those records. or 3.the accounts do nol comply with the applicable requiremenls concerning the forni and content of accounts set out tn the Charities (Aceounts and Repnrt8) Regulations 21K)S other than any r¢quir¢ment that the accounts give a'tru¢ and fair vieW' which is not a matÈer considered &s part of an independent examination I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to ¢nable a prorKr UnderSLding of the accounts to be reached. /Kz34- GRBeer Chartered Accounlant 4,Chilgrove 14ouse, Marden Way Petersfield, Hampshire GU314PU (Cantsb) FCA 12th.may 2025 16
PI,TE,RSFII,LD OPEN AIR SIfvIMMING POOL- 2024 ACCOUNTS CONSOLIDATED STATEMENT OF FINANCIAL AcfiviTIES FOR THE YEAR ENDED 31 DECEMBER 2024 Total Fund5 2024 Prior Year Funds 2023 Unrestricted Restricted Endow'ment Funds Funds Funds INCOMING RESOURCES Notes Income Income and Endowments from Donations and Legaiies Charitable Activities Other Trading Aitii'ities 12,072 292,286 6,364 12,072 292,286 68,476 242,391 5,546 Total 310,722 310.722 316.413 RESOURCES EXFENDED Expenditure on Raising Funds Charitable Activittes 977 287,850 977 339,627 51,777 270T17 Total 288,827 51,777 340.604 2n.077 Net Surplus 21,895 151,777) 129,8821 Transfer Between Funds 124,0511 24,051 Net Movement in Funds 12,1561 127,7261 129,8821 ReconcAliation of Funds Total Funds b/fwd at 01 January 2024 269,956 27,726 ,762 661.444 616.108 Total Funds rlfwd at 31 December 2024 267,81Y) 363,762 631562 661,444 The notes on page5 19- 27 form part of these occounts. 17
PI,TE,RSFII,LD OPEN AIR SIfvIMMING POOL- 2024 ACCOUNTS BALANCE SHEET AT 31st DECEMBER 2024 Unrestricted Restricted Endow'ment Funds Funds Funds Total 2024 Total 2023 Notes Fixed A55ets Tangible Assets 10 56,671 ,762 420A33 426,730 Total Ftxed Assets 56,671 ,762 420A33 426,730 Current Assets Stocks Debtors Cash at Bank and In Hand 4.573 5.016 229,172 4.573 5.016 229,172 12 16
,086 198,731 Total Curent Assets 238,761 238,761 256,256 Current Liabilities Creditors due within one vear 13 27,632 27,632 21,542 Net Current Assets 211,129 211,129 234,n4 Total Net Assets 267,8tK) ,762 631562 661,444 Funds of the Charity Endowment Funds Restritted Funds Unrestricted Funds 19 19 19 ,762 363,762 363,762 27,726 269,956 267,8(M) 267,81X) Total Funds 267,8(M) 363,762 631562 661,444 The charity was entitled to exemption ftom audit under s477 of the Companies Act 2006 relating to sjnall compan The tsu5tees have ilot required the company to obtain an audit in accordance with section 476 of the Companies Act 2006. The trustees acknowledge their responsibility for complying with the requirements of the Companies Act with respect to accounting records and the preparation of accouiits. These accounts have EEeii prepared in accordance with the provisions applicable to small comparrie5 sutyect to the small companies regime and in accordance with FRS102 SORP. Signed by D T Robbins on behalf of all the trust .' D T Robbins Date of approval .. 12-May-25 18
PI,TE,RSFII,LD OPEN AIR SIfvIMMING POOL- 2024 ACCOUNTS NOTES TO THE Accouivfs FOR THE YEAR TO 31st DECEMBER 2024 ACCOUNTING POLICIES a} Basis of Preparation These accounts have been prepared under the historical c05t convention with items recogn15ed at Cost or transaction value unless otherwise stated in the relevant notels) to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing tlieir accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 July 2014 and with the ChaIities Act 2011. The charity constitutes a public benefit entity as defined by FRS 102. The financial statements include all transactions, assets and liabilities for which the charity is responsible in law. b} Going Concern The trustee5 consideI that there are no material uncertainties about the charity'5 ability to continue as a going concern. c} Incoming Resources All income and donations are accounted for when received by the charity. Grants are accounted Eor when the charity ha5 entitlement to the Eunds, ceitainty of receipt and the amount is nieasurabLe. d} Donated Services and Facilitie5 Donated services or facilities are included in incoming resources when the benefit to the charity is reasonably quantifiable and measurable. They are valued by the trustee5 at the amount the charity would have been willing to pas, for the services or facxlities on the open market. e} Fund Accounting EKdoEvnientfiiiid.% are funds, the capital of which must be maintained,. only income arising Erom investment of eiidowmeiit may EE Used either a5 restricted or unrestricted fund5 dependins upon the purpose for which the endowment was established. RgstricledfvJid5 represent la) income EIOM trusts or endowments which a}, be expended only on those restricted objects provided in the ternis of the trusty or bequest, and Ibl donations or grants eived for a Specific object or invited by the Petersfield Open Air Swimnillig Pool. Ufr7restrEctedfiinds are available to Use to further any of the purp05e5 of the charity. fj Resources Expended All re50urce5 expended are recogni5ed when incurred. Any grants or donations expended are accounted for once awarded and there is a legal or constructive obIigation on the charity. 19
PI,TE,RSFII,LD OPEN AIR SIfvIMMING POOL- 2024 ACCOUNTS NOTES TO THE ACCOUKfS FOR THE YEAR TO 31st DECEMBER 2024 g} Tangible Fixed A55ets The Freehold Property being The Open Air Swimming Pool in Heath Road, Petersfield and adjoining land is pending formal registtation with the Land Registry having been ttansferred to the POASP CIO Structure under a Vesting agreement with Petersfield Town Council date 31 January 2022. It is treated as a Permanent Endowment in the Balance Sheet and has been valued by the Trustees in these accounts at its insurance value as no independent valuation M'as available. The Trustee5 consider that as The Petersfield Open Air Swimming Pool and adjoinlng land has a high residual value there is no need to chaTge depreciation on it in the year. This position will be reviewed at each year end iii fllre. Individual fixed assets costing £3,000 or more are capitalised at cost and are depreciated on a reducing balance basi5 of IO% as disclosed in note 11. h} Stock Stock is included at the loweT of cost or net realisable value. i} Fen5ions The chaiity has registered with NEsf and eligible employees are auto enrolled as per pension regulation5. The Scheme is a defined contribution scheme with the costs equal to the contributions made for the accounting period. The chaiity's contributions are shown in Note 10. j} Offsetting There has been iio offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP OI FRD 102. k} Government Grants The charity has received goveTnment grants in the reporting period, these are included in note 4. l} Tax Reclaims on Donations and Gifts Aid amount recovered on a donation i5 considered to be part of that gift and i5 treated a5 ali addition to the same fund as the inxtial donation unless the donor or the terms of the appeal have speciEAed otherwise. m) Volunteer Help The value of any voluntary help received ts not included in the accounts but is described in the tru5tees' annual report. n} Redundancy Payments The charity made no redundancy payments during the reporting period. o} Deferred Income No material item of deferred income ha5 been included in tlie accounts. p} Creditors Thc charity has creditors which are measured at settlement amounts less any trade discounts. 20
PETERSFIELD OPEN AIR SVI'IMMJNC. POOL - 2024 ACCOUNTS NOTES TO THE ACCOUNfs FOR THE YEAR TO 31st DECEMBER 2024 Legal Statu5 of the Charity Petersfield Open Air Swimming Pool is a Chayitable Incorporated Organisation ICIOI governed by its constitution dated 14 Deceniber 2021. The Charity has tlie power to borrow fund5, lease equipment, dispose of property, employ and remuiierate staff and to deposit or invest funds with all its powers suty'ect to tlie Televant Charities Act 2011 provisioiis. If the POA£P CIO is wound up, the members of the POASP CIO have no liability to contribute to ils assets and no personal responsibility for settling its debts and liabilities Schedule of Income Unrestrioted Restricted Endowment Funds Funds Funds Total Funds Prior Year Donations & Legacies Donations & Gifts Gift Aid Legacies Geneial Grants- Govt/Other Memberships & Sponsorships Total 4,472 600 4,472 600 11,125 201 7,000 7,000 57,150 12,072 12,072 68A76 Charitable Activities Daily Trcketts Season Tickets Swim Vouchers MeIchandise Refre5hnient Sale5 Pool Hire & Sauna tmming Lessons & Courses Solar Panel Tairiff Inconie Total 171,450 23,329 10,493 4,721 40,024 20,254 19,888 2,127 292,286 171,450 23,329 10,493 4,721 40,024 20,2 19,888 2,127 292,286 134,426 19,867 15,430 4,610 31,263 14,310 20,811 1,674 242,391 Other Trading Activitie5 Fundraising Activities Interest Received Total 3,711 2,653 6,364 3,711 2,653 6,364 3,743 1,803 Total Income 310,722 310,722 316,413 21
PETERSFIELD OPEN AIR SVI'IMMJNC. POOL - 2024 ACCOUNTS NOTES TO THE ACCOUNfs FOR THE YEAR TO 31st DECEMBER 2024 Analysis of Receipts - Government Grants 2024 2023 Peter.sfield Town Counol Perennial Grant Petersfield Town Council UCP Ukraine Grant East Hampshire District Council Councillor Grant Hampshire County Council Councillor Grant South Down5 Authority CIL Fund Grant re Toilet & Changing Roorn Refurbishment Treated as a Restrictive 5,000 5,tx)o 1,500 500 IAOO 750 50,(XJO 7,0(Ml 57,150 This Year The two Councillor grants were used to part fund the Portable Sauna in September 2024. The Last Year Details of any unfulfilled conditions and other contingencies attachiiig to grants that have been recognised in income prytcoininenced OctnbeT 21 and is due fni conipletitin in Mairh 24 Total fuiid8awardrd amout to . Sauiia unit M'a5 sucessfully usea throughout the trial Cool Water season. clainied retrospectively to niatih project expenditure. At the year- eiid accrned graiitittiome of £AI.OW i% reported w'ith the Suili E£21274 expenoled ttsdate. Thv TnIaexPniknI ofEry7.726 be expended in thefirst le. nionthsDf the 2024 year. Detai]5 of any other form5 01 government assistance from which the charity has benefited Donated Goods, Facilities and Sevices The value of some generously donated goods and setwices for maintenance aiid the 2023 toilet facility improvement project are not numerically included tn these accounts but can be financially valued as follows.. 2024 2023 Lloyd Moore - Maintenance of the pool undenvater lights IL4K Ceramics- Sanitaryware and Tiles Horne Engineering Ltd Showers - Disabled Sower Fittings 1,200 7,747 1,000 1,2(M) 8,747 A5 mentioned in the report fTOm the Chair, the trustees aTe extremely grateful for these donations together with the support provided at the beginning and end of the season and from time to time by a team of volunteers who support the operation and nIntenanCe of the pool under direction of the trustees.
PETERSFIELD OPEN AIR SVI'IMMJNC. POOL - 2024 ACCOUNTS NOTES TO THE ACCOUNfs FOR THE YEAR TO 31st DECEMBER 2024 Expenditure Schedule Analysis Unre$lritted Restritted/ Totol Fund$ Unrestricled Funds Endowment 2024 Funds Restrittedl Total Fund$ Endowment 2023 2024 Funds 2023 Fund5 Fundraising Expenditure Staging Futidraising Ei'ents 977 300 300 Total Fundraising Expenditure 300 Expenditure on Charitable Activities Advertlsing & Markettng Audit & Accountsncy TrÈdSUTÈr FEÉS 3,973 870 12,888 7,895 11,748 475 2,114 3,973 870 12388 7,895 11,748 475 2,114 7J07 800 6,754 7,817 9,437 659 1.725 1.500 5,433 6J91 5,067 2/42 2,9]1 15,530 14,019 656 5,444 7J69 8,288 378 3,155 7,307 800 6.754 7.817 9,437 659 1.725 1.500 5.433 6,391 5,067 2,842 2,911 15,530 14,019 656 5,444 7,369 8,288 378 3,155 Teaching l,ge5 Bank & Payment Fees Licences Cleanin8 Consulting General Admin Expenses Depreciation Expense Loss on DIsp05al Poolside Equipment Merchandise Refreshment Purchase5 1,978 6,297 1,978 6,297 6,091 1,976 23,239 15,783 6,091 1,976 23,239 15,783 Insurance Interest Pdid Electricity Gas Water Supply & Discliarge Printing Stationery & Fixst Ai IT Sofm'are & Consumables Rates ClIloTine & Cheniica]5 9,627 11,018 14,105 1,390 3,on 151 8,622 9,627 11,018 14,105 1,390 3,on 151 8,622 63,973 1,637 130,332 374 405 20,229 1,304 106,707 133 4,805 42,503 1,304 106,707 1,833 Repciirs, M£iilltenance & Projects 12,196 Waste Collection 51,777 22,274 1,637 130J32 374 Salaries & Pensions Stalf Training & Unifortns Total Expenditure on Charitable Attivities 287/50 51,777 339,627 248,503 22,274 270,777 Total Expenditure 288,827 51,777 340,604 248,803 22,274
PETERSFIELD OPEN AIR SVI'IMMJNC. POOL - 2024 ACCOUNTS NOTES TO THE ACCOUNTS FOR THE YEAR TO 31st DECEMBER 2024 DetlS of Certain Types or Expenditure Fees For Examination of the Accounts 2024 2023 Independeijt examinerfs fees Assurance services other than independent examination Tax advisory fees Other fees (for example. financial advice, consultancy, 750 Other Professional Fees No fees were paid during the year in respect of Legal advice Eor the charity. Staff Costs 2024 2023 Salaries and wages Social security costs Pension costs {defined Other eniployee benefits 129,227 105,724 1,105 983 Total Staff Costs 130,332 106,707 No employees received employee benefits (excluding employer pensions costs) for the reporting period of more thali £60,000. There is one Pool Manager employed 52 weeks of the year. All other staff are employed by the Charity during the open season between April - October. There was an average of 29 casual staff employed during the open season. Defined Contribution Pension Scheme 2024 2023 Amount OE contributions recognised in the SOFA as an expense 1,105 983 1,105 24
PETERSFIELD OPEN AIR S,[MMINC. POOL - 2024 ACCOUNTS NOTES TO THE ACCOUNfs FOR THE YEAR TO 31st DECEMBER 2024 io Tangible Fixed Assets Freehold Land & Buildings PlanL Machinerv & Total Vehicles Cost or Valuation b/fwd at 01.01.24 Additions Revaluations Disposals 363,762 74,142 437,904 c/fwd at 31.12.24 363.762 74.142 437.904 Depreciation and Impairnients b/fwd at 01.01.24 Disposals Depreciation Charge for the Year 11,174 11,174 6,297 6,297 c/fwd at 31.12.24 17371 17A71 Net Book Value b/fwd at 01.01.24 363,762 62,968 426,730 c/fwd at 31.12.24 363.762 56.671 420,433 Fixed assets from the former {pre incorporation charity no 301917) were transferred on 14 April 2022. The Land and Butldings shown as a revalued asset were transferred to the new POASP charity under a fonnal transfer agreement. li Stoek 2024 2023 Charitable ActLVlties Opening Stock Added in the Year Expended in the Year Itnpaired 1,439 3,134 2,057 -618 C105ing Balance 4.573 1.439 Stock held relates to pool chernicals, cleaning products, hygiene consumables, refreshment products and pool retail products.
PETERSFIELD OPEN AIR SVI'IMMJNC. POOL - 2024 ACCOUNTS NOTES TO THE ACCOUNfs FOR THE YEAR TO 31st DECEMBER 2024 12 Debtors 2024 2023 Trade Debtors Prepayments and Accrued Income Other Debtors 1,212 4,473 50,401 2,416 2,600 Closing Balance 5,016 56,086 13 Creditors and Accruals Amotsnts falltn8 due within Amounts fallxng due after one year more than one yÈar 2024 2023 2024 2023 Bank Loan and Overdrafts Trade Creditors Accruals and Deferred Income 3,391 24,241 5,306 16,236 Total 27.632 21542 14 Bank and Loan Balances The bank balances reported are represented by accounts held at Nat w"e5t Bank plc. No bank loan balances are helcl by the charity. 15 Conunitments There are no other outstanding commithents or contingent assets or liabilities at the year. 26
PETERSFIELD OPEN AIR SVI'IMMJNC. POOL - 2024 ACCOUNTS NOTES TO THE ACCOUNfs FOR THE YEAR TO 31st DECEMBER 2024 16 Cash at Bank 2024 Cash at Bank 229,172 198,731 229.172 198.731 17 Transactions with Trnstees and Related Parties None of the twstees have been paid any remuneration or received any other beneEits from a relationship with the Lharity. 18 Analysis of Net Assets Balance Sheet Heading Unrestsicted Funds Restricted Funds Endow'ment Funds Total Tangible Fixed A55ets Land and Buildings Current Assets Current Liabilities Long Term Liabilities Total 56,671 56,671 363,762 238,761 127,6321 363,762 238,761 (27,6321 267,800 363,762 631,562 19 Taxation Note The charity is exempt from tax on income and gains falliiig within section 505 OE the Taxes ALt 1988 or section 252 of the Tation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable otyectives. 27