## **Trustees’ annual report (including Directors’ report) for the period** **From: 01 July 2022** # **To: 30th June 2023** **Charity name: Orinoco – The Oxfordshire Scrapstore** **Charity registration number: 1195735** ## **Company number:** ## **Objectives and activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision of facilities for recreation and
other leisure time occupation for children,
young people and adults with special needs
being facilities:
a) of which such children have need by reason
of their age or social and economic
circumstances
b) which will improve conditions of life for
such children and adults by promoting their
educational, physical, mental, or spiritual
wellbeing
To promote the use of waste things as
playthings.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Our principal activities are:
•running a ‘scrapstore’ (often known as a
children’s scrapstore or art scrapstore) where
unwanted items from businesses and
householders are sold at negligible cost to
facilitate artistic endeavour and creative play.
•running a garden and workshop tool re-use
project.
•providing activity sessions at our headquarters
and in the community, utilizing our van, “The
Amazing Scrapmobile”.
•providing leaders to run creative play events in
the community.
•running workshops and training sessions for
students,teachers, playworkers and others.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Yes| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference ||SORP reference|| |---|---|---| |Policy on grantmaking|Para 1.38|Orinoco does not have a formal grant making
policy. Orinoco uses the money raised through
our two scrapstores to provide free support to
teachers, parents, and art workers in the
community. Orinoco’s contribution is in kind
(scraps to use and staff’s time). Orinoco does
not have an investment programme as our
turnover is small and all available funds are used
to fund the organisation’s work.| |Policy on social investment
including program related
investment|Para 1.38|Orinoco’s policy in social investment is
fundamentally focused on social capital.
Orinoco focusses on engaging the community in
activities using discarded materials and through
these activities participants relate to each other.| |Contribution made by
volunteers|Para 1.38|Volunteers are vital to Orinoco’s work. Orinoco
have volunteers at all levels: collecting goods
destined to landfills, serving in the scrapstores,
running outreach activities, running the café and
workshops. Training events and working on the
management committee is another way
volunteers contribute to the work of the charity.
During the financial year (1JUL22-30JUN23), the
team and the charity were the recipients of
9,829 hours of volunteer work.| |Other||Central to Orinoco’s work is its contribution to
the minimisation of discarded goods and
materials going to landfill. This year Orinoco
have been consistently recording the amount (in
weight – kilograms) of goods and materials
gathered to be reused by the charity and the
public via the scrapstore and workshops.
Orinoco collected 19,503 kgs that were destined
togo to a landfill.| ## **Achievements and performance** |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|• Orinoco is operating, currently, out of two
sites: one in Oxford City and the second in
Banbury, Oxfordshire
• Orinoco Banbury, throughout all this last year
has had the opportunity to make its presence
known in the town’s high street. The location
has helped the organisation become known in
a new site (Banbury opened its doors in
December 2021).
• Orinoco Banbury started developing a
network of relationships with the council and
other organisations.
• The revenues generated by the two Orinoco
sites have been phenomenal and has
contributed toproviding part-time,| |---|---|---| employment for 8 people in Banbury and Oxford and able to rent larger space to ‘house’ the Banbury store. • Orinoco’s volunteers come from all walks of life. • The changes up to now represent a big leap, in comparison to the three previous years. • Orinoco in Oxford attended the annual green fair in city hall, green meetings organised by other local charities, and the annual fair at Swann School to raise awareness of recycling, reuse and reduce, as well as Orinoco’s work in this area. • Orinoco increase the volunteer hour from over 2.5 thousand to almost 10 thousand. • Also, the amount of discarded material going to landfill and collected by Orinoco tripled. • 55 children's art packs created and given to local food bank to distribute to food bank users. **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|Team held several workshops including junk
journaling, overlocker introduction, jewellery
making and a second session for original sewing
machine group.
The team in Banbury provided support to home
schooled children on a regular basis, one session
per week.| |Investment performance
against objectives|Para 1.41|| |Other||The new premises in Banbury came with space
to set up a café which is another opportunity to
raise the charity’s profile, raise funds and
diversify income stream and to have a space to
carryout meetings with differentgroups.| **Financial review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|During this year, the remarkable work done by
Orinoco’s part-time staff, trustees and
volunteers allowed the charity to be able to
almost break even. Thus, reserved funds have
not been touched. The foreseeable future will be
challenging, due to the high levels of inflation
and energy costs. Everybody at the charity is
willing to operate within our means and grow as
the revenues allow it.| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity does not have a wide-ranging policy
on reserves. This financial year, the charity
decided to put on reserve the equivalent to
approximately3 months’ operation costs.| |Amount of reserves held|Para 1.22|Unrestricted funds £86,715 and Restricted funds
£12,888 – The trustees approved to keep in a
savings account £32,000 to be used in case of
charityfolding.| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity has continued to face uncertainty
regarding the retention of trustees. Orinoco has
the minimum 3 trustees; however, the amount
of work is becoming untenable for 3 trustees
who are so on a part-time basis. At times the
responses needed are not as swift as they are
required.
The challenge for the coming year is the
recruitment of other trustees who can share the
burden of the charity’s tasks.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity’s main source of sales income, as
stated above, is the scrap stores in Banbury and
Oxford.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|N/A| |A description of the principal
risks facing the charity|Para 1.46|The cost-of-living crisis has impacted footfall and
sales during this financial year. This reality
meant that Orinoco had less revenues than the
previous. Currently, Orinoco has employment
obligations and y may not be able to secure
premises in a timely fashion.
If scrap store is not open, the charity does not
have anyrevenues.| The location of the new, larger, shop may not be ideal which may impact on the store’s footfall and sales. The store is Banbury is facing vandalism during the nights and weekends. Both stores, in Banbury and Oxford, have experience increasing shoplifting and store managers and assistant managers face verbal abuse. Other ## **Structure, governance, and management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document:
for example,trust deed,
memorandum and articles of
association etc|Para 1.25|Constitution| |How is the charity
constituted?
for example limited company,
unincorporated association,
CIO|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are approached and invited to be
trustees.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity is managed by a committee made up
of the trustees and ordinary committee
members.
Day to day running of the charity’s activities is
managed by the management committee, two
part-time employed store managers, and five
part-time assistant store managers and an
outreach person, plus volunteers.
Orinoco maintains strong links with District, City
and County councils in Oxfordshire.
Orinoco is a small charity with limited turnover
and no borrowing or investment requirements.
Orinoco is fullyinsured. We haveprocedures in| |||place to counter fraud, to safeguard vulnerable
adults and children, to look after health and
safetywhile at the charity’spremises.| |---|---|---| |Relationship with any related
parties|Para 1.51|| |Other||The CIO Charity, this one, was ‘born’ when
trustees changed category of charity. Orinoco,
the Oxfordshire Scrapstore was founded in 1994
as a foundation charity. As of 2020s, this type of
charity did not fit the charity’s work purposes.
Trustees applied to the Charities Commission to
change the charity from a foundation charity to
a CIO. This was granted on 7thSeptember 2021.
After opening a new premises in Banbury,
Oxfordshire the charity began operations in
December 2021.| ## **Reference and administrative details** |Charityname|Orinoco - The Oxfordshire Scrapstore| |---|---| |Other name the charityuses|ORINOCO| |Registered charitynumber|1195735| |Charity’s principal address|Bullingdon Community Centre Peat Moors Headington, Oxford,
Oxfordshire Postcode OX3 7HS| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body)**
**entitled to appoint trustee (if any)**| |---|---|---|---|---| ||Zohra Fatima
Jenkinon|----------------|----------|---------| ||Victor Lal|---------|---------|---------| ||Marlen Ivette Llanes|---------|---------|---------| |||||| |||||| |||||| |||||| |||||| |||||| 10 11 – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (optional information)** |**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**|**Type of**
**adviser **
**Name**
**Address**| |---|---|---| |Accountant|Sheila Parry|SPX Oxford Ltd, Accounting and bookkeeping services for the
not-for-profit sector, Peace House, 19 Paradise Street, Oxford,
OX1 1LD| |||| |||| ## **Name of chief executive or names of senior staff members (optional information)** **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The company has taken advantage of the small companies’ exemption in preparing the report above.** **The trustees declare that they have approved the trustees’ report (including directors’ report) above.** **Signed on behalf of the charity’s trustees/directors** Marlen Llanes **Signature(s)** Zohra Jenkinson **Full name(s)** Zohra Fatima Jenkinson Marlen Ivette Llanes **Position (for example Secretary, Chair, etc)** Trustee Trustee **Date** 24.02.2024 **Charity Name No (if any) THE OXFORDSHIRE SCRAPSTORE 1195735 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/07/2022 30/06/2023 ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**144,925**
**300**
**900**
**-**
**-**
**106**
**868**
**-**
**147,099**
**-**
**-**
**-**
**147,099**
**1,546**
**228**
**1,066**
**397**
**4,056**
**1,016**
**153**
**30**
**12,818**
**78,736**
**206**
**2,820**
**6,218**
**6,529**
**2,177**
**689**
**401**
**1,650**
**1,013**
**-**
**307**
**122,056**
**-**
**-**
**-**
**122,056**
**25,043**
**-**
**61,672**
**86,715**|**Restricted**
**funds**
**to the nearest £**
**979**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**979**
**-**
**-**
**-**
**979**
**-**
**2,956**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**233**
**-**
**-**
**-**
**-**
**-**
**-**
**8**
**-**
**3,197**
**-**
**-**
**-**
**3,197**
**2,218**
**-**
**-**
**15,106**
**12,888**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**145,904**
**300**
**900**
**-**
**-**
**106**
**868**
**-**
**148,078**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**145,904**
**300**
**900**
**-**
**-**
**106**
**868**
**-**
**148,078**
**-**
**-**
**-**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Sales|**144,925**|||||**41,327**| |Donations|**300**|||||**18**| |Events|**900**|||||**-**| |Transfer fromprevious charity|**-**|||||**60,345**| |Grants|**-**|||||**2,844**| |Interest|**106**|||||**3**| |Other|**868**|||||**21,911**| ||**-**|||||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**147,099**|||||**126,448**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| |**Restrictedgrant**|**-**|||||| ||**-**|||||**-**| |~~**_Sub total_**~~|**-**|||||**-**| |**_Total receipts_**
**A3 Payments**||||||| |||||**148,078**||**126,448**| |||||**1,546**
**3,184**
**1,066**
**397**
**4,056**
**1,016**
**153**
**30**
**12,818**
**78,736**
**206**
**2,820**
**6,451**
**6,529**
**2,177**
**689**
**401**
**1,650**
**1,013**
**8**
**307**
**125,253**
**-**
**-**
**-**
**125,253**
**22,825**||| |Administration|**1,546**|||||**2,528**| |Grant expenditure|**228**|||||**-**| |Van Expenses|**1,066**|||||**361**| |Van Insurance|**397**|||||**394**| |Event|**4,056**|||||**448**| |Buildingand LiabilityInsurance|**1,016**|||||**-**| |Phone|**153**|||||**180**| |Van Diesel|**30**|||||**-**| |Rent|**12,818**|||||**9,900**| |Staff Salary|**78,736**|||||**24,754**| |Transportation for volunteer|**206**|||||**94**| |Volunteer subsistence|**2,820**|||||**139**| |Business Rates|**6,218**|||||**1,538**| |Utilities|**6,529**|||||**2,908**| |Café expenses|**2,177**|||||**-**| |Outreach expenses|**689**|||||**99**| |Staff travel and subsistence|**401**|||||**681**| |Small equipment|**1,650**|||||**2,844**| |Payroll / accountingfees|**1,013**|||||**275**| |Electrical repairsproject|**-**|||||**2,527**| |Trustee expenses
**_Sub total_**|**307**|||||**-**| ||**122,056**|||||**49,670**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_**|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**49,670**| |||||||| ||**25,043**|**2,218**
**-**|**-**|**22,825**||**76,778**| ||**-**|**-**|**-**|**-**||**-**| ||**61,672**|**15,106**|**-**|**76,778**||**-**| ||**86,715**|**12,888**|**-**|**99,603**||**76,778**| CCXX R1 accounts (SS) 22/04/2024 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Savings Account
Business Account
Co-op account
Signature
Marlen Llanes|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**25,921**
**-**
**60,694**
**12,888**
**100**
**-**
**86,715**
**12,888**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Marlen Ivette Llanes|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||Marlen Llanes|Marlen Ivette Llanes|15.04.22| ||||| CCXX R2 accounts (SS) 22/04/2024 2 **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the**
**period ended**
**Set out on pages**|Charity Name
ORINOCO - THE OXFORDSHIRE SCRAPSTORE|Charity Name
ORINOCO - THE OXFORDSHIRE SCRAPSTORE|Charity Name
ORINOCO - THE OXFORDSHIRE SCRAPSTORE| |---|---|---|---| ||||| ||30/06/2023|**Charity no**
**(if any)**|1195735| ||||| ||3-4
(remember to include the page numbers of additional sheets)||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **30/06/2019** **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 12/04/2024 **Signed: Name:** Sheila Parry **Relevant professional** FCCA **qualification(s) or body (if any): Address:** SPX Oxford Ltd, Peace House 19 Paradise Street OX1 1LD 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . None 2 **October 2018** **IER**