Dunton Green Education in Full Foundation Registered Charity no: 1195704 ANNUAL REPORT 2025 c/0 Dunton Green Primary School, London Road, Dunton Green, Sevenoaks, Kent, TN13 2U P.
Introduction This is a report on the charitable and financial activity of the ragistered Gharity Dunton Green Education in Full Foundation (EIF) from 151 November 2024 until 31st O¢tober 2025. Contents 1. Trustee Board 2. Regular activities 3. Fu Ifilling Charttable Purposes 4. Raising Awareness Promotional materials Website 5. Fundraising 6. Risks 7. Thanks 8. Finance Fu ndraising Reserves Accou nts 9. Plans for 2025-2026 1. Trustee Board Atthaend ofthisfinancialyeartheTrustee Board has5 members: Judy Collins(Chair), Rebecta Meaton (Secretary), Pui Ching Isted, James Copeland and Sarah Brown. It was disappointing to have to say farewell to Amar Makhlia whowas Treasurer for EIF when family Commilments meant he had to sland down in May 2025. Our thanks go to Amar for the contributions he made during his timewith us. The same month wewere very pleased to welcomesarah Brown as a newtrusteeforthe charity. Sarah has considerable experience as a trustee, a senior civil seNant and was a member and chair of the Board of Govemors at Dunton Green Prtmary School for several years. Her knowledge of Dunton Green School and commitment to the welfare of the Childn are very welcome to the Board. The Board has advértised and soughta volunt8erto become atrustee and treasurer but has not had any success as yet. M8antime, the Chair cnntinues to manag8 th8 accounts.
- RegularActlvltles The Tnjstee Board has met 5 times this year. They are grateful to Dunton Green School for allowing them free use of the staff roon7forthese meetings. At their meets'ngs the trustees have checked income and expenditure, discussed plans for fundraising and the promotion of the organisation, and have reviewed and updated policies and procedures. Of note in the policy reviews are the following: A Communications Policy was written for guidanceon how those involved with EIF will communicate with each other, the public, other organisationsand their response to the media. Whisdeblowing- In h&rreviewof this policy, Sarah Brown proposedseveral constructive changes. In future there will be a separate, secure email address on the charity's 365 system for reporting a whisueblowing concem and a separate, secure folder in whith whisdeblowing records will be kepL Sarah has offered and been accepted as the Whislleblowing Officerfor EIF.
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Fulfilling the Charitable Purpose EIF is a charitable incorporated organisation and its charitable purpose as set out in its constitution is"To advance education forthe public benefitamong economically disadvantawl pupils attending Dunton Green Primary School through the provision of grants of finanaal assistance to fund such items and services as Ihe trustees shall detennine with the aim of enabling theirparticipation in thefull range of educational opportunities offered by the Sthool." In thefinancial year 1stNovember2024 until 31stOctober 2025, EiFhas r8c8ived and approved just 2 applications for grants totslling £450.00. Both these applicationswere to fund 2 child attending the Year 6 residential trip. Letters of thanks were received from both girls whith included.. 'Thanks so muGh ft)r my experience,, Thank you for enabling me to go on the Year 6 sidential,, and this commentfrom a member of staff: 'As you will see, they had a great time and we are extramelygTrteful to Education in Full fortheir kindfunding which enabledtheso students to have this experience andmake lifelongmemories. The trustees have been concemed aboutthe limited use of the Foundation thisyearand will be discussing this with senior school staff exploring ways in which EIF funds can be used to Ihe best advantage for ch ildren whose families are financially challenged.
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Ralslng Awareness of EIF Pmmotlonal Materials Bookmarks were designedand printed in time fordistiibution atthe Schoolsummer Fair and for use at otherevents. A QR code was included in thedesign which links diredyto the EIF website. A 'feather' flag and stand was also designed and produc&d in the EIF colours for usa al events lo raise awareness of EIF. Website Work on the website for EIF (www.eifdg.org.uk) was completed in May 2025 and it was launched with an article in the Augusteditie)n ofthe Dunton Green Parish Council Magazine. As well as a QR code that linksdirecljy to the website, there will be the opportunity on the website lo make donations to EIF through 'Just Giving, which will also collect Gift Aid c b8half of EIF. Parish Councll Magazine Articles aboutEiF, thewebsite and the needfor trusteeswere published in the Dunton Green Parish Council Magazine l¢e Ihis financial year.
- Fundraising A'spin the Wheel, game was purchasedfor EIF to be used al eventssuch as the School Fairs. Small prizes were also bought. TNstees ran stalls with the game at both the School Summer Fair in June, and at the Family Fun Day organised by Sevenoaks District Council on Dun Green Recreation Ground in July2025. Small toys were also mado available to purchase atthè Family Fun Day. These activities proved successful both in promoling EIF locally and in raising approximately £60.00 for the charity. For the third time, Trustees were invited to helpat the Dunton Green Parish Council Fir8worf(8 irs September2025 distributingglowsticks andcollectingdonationswhich will bedonated to EIF.
- Risks The Trustee Board has reviewed and assessed potential risks to the organisalion in the ¢oning year. Below are the risks the Board considered most likely and how the Board will deal wi them:
Rlsk Management The Chairwill be encouraged to give at least 6 months notice of stepping down and the Board will appoint 8 'ChairelecUChair designate, to work with the existing chair forthat period. The current Chairwill draw up a summary of the role of Chair. Loss of Chair Loss of trustees The Boardwillcontinuepublicityin DuntonGreen aboutits activities and the need for trustees. They will also Gonsider other ways to promots the need fortrustees and invite anyone they identify as a likely candidate to apply to be a tsustee. Competition with the School PTA EIF will maintain good communications wilh Ihe PTA (DG Team) committee to ensure that publicity and events for the 2 organ isations do not clash or, if working together. their diffenI roles are clear to the public. Lack of demand for grants The trustees plan to discusswith the relevant School staff how its charitable Purpose can best be fu If illed to ensure ch ildren al the school in financial need Gan make use of EIF funds for their education and the Board will review Ihe EIF Grant Making policy in the light of those discussions. 7. Thanks The EIF trustses would like to Ihank.. Dunton Green Primary School staff fortheirsupportanden(x)uragementthroughoutlheyear Team DG (the School Parent Teacher Association) for offering us Spa al their Summer Fair Dunton Green Pafish Council forincluding artides aboutEiF in theirmagazine and allowing us to collect donations atthe Fireworf(s Display, and Sevenoaks District Council forspace at the Family Fun Day in Dunton Green. 8. Flnance Since May 2025 the Chair has overseen the day to day rnanagemenl of finances following guidancefrom the firatTreasurer. Whilethe Chaircontinuesto be an authorised person on the SanL9nderbank accountforEiF, 2 otherlrustees, Rebecca Meaton and James Copeland, were nominated and approved to have access and make payments on behalf of EIF by following the EIF Financial policy.
Gift Aid was not applied for this year and will be an initial task for a new treasurer. There has been justone individual donab'on this year. Fundralsing Whilethere were costs forthe promotional materials, game and prizes this year, almost £59.00 was raised aftercosts at the School SummerFair and Family Fun Daywhich is more than twice the amount raised in previous years. The Parish Council have informed us that they will be giving EIF donations made al the Village Firework Display in September 2025 which will be shown in nextyearfs accounts. An a¢¢ountwas set up with Sumup forth8 EIF card reader which facilitated laking paymentat the Family Fun Day and is thoughtto accountfor some of the inGrea5e in fundraising as the public generally seem to prefer paying by card rather than cash. Reserves The reason for a Reserves Policy is to ensure that EIF fulfils its charitsble purposes to make granls forchildr8n at Dunton Green School and has suffKientfunds in thaaccountsforthis any other unforeseen circumstanc8s. For the coming financial year, 1st November 2025 unl'l 31 st October 2026, the Trustees have allocated £2.000.00 to reserves. Accounts Income received financial year 1st November 2024 until 315t October 2025.. Fundraising: £ 122.31 Donations.. £ 50.00 enditure Grants paid.. Fundraising Expenses: PR resources: £ 570.00 (including £120 paid for a grantapproved in 23124) £ 63.36p £ 226.51 Starting charitable funds £9006.71 Income £ 172.31 Expenditu re £ 859.87 Balance at year end £ 8319.15 Plans for 2025 to 2026 The Trustee Board for EIF will conb'nu8to review its policies and proceduresand to develop the
the charity to meet the demand made on it forgrants by.. Discussing with senior School staff how more grants can be made to ensure children attending the School can all benefitfrom the opportunities that the School provides Recruiting more trustees with appropriate skills io manage the charity Reviewing the Financial Policyand procedures to confomi to the practicalities of managing use of the computer system and bank a¢count Considerthe cost benefitofputting excessfunds such as reseNes into a suitable accountto raise interest on the funds ContinuingtoidentifyandusesuitsblefundraisingopporbJnities,potentiallyTunnngaspecific EIF fu ndraising activity or event. Signed.. Name.. .... Signed.. Role:.S&&R&TA.W............. Date:. Name..
Account Summary- Receipts and Payments From 1/11124 - 31110125 Unrislricted Funds Restricted Funds Endowment Funds Total Funds Last Year Receipts Fundraising Events General Donations. Gift Aid Other Donations 122.31 50.00 122.31 50.00 0.00 0.00 25_00 100.00 276.50 777.90 Miscellaneous Sub Total Gro$$ In¢om• 0.00 0.00 0.00 172.31 0.00 1179.40 172.31 Payments Grants Expenses Bank Charges Resources Raising Funds Running Costs (IT elc.) Miscellanèous Sub Total Payments 570.00 0.00 0.00 226.51 63.36 0.00 0.00 859.87 570.00 0.00 0.00 226.51 63.36 0.00 0.00 859.87 436.00 0.00 0.00 0.00 0.00 34.00 0.00 470.00 0.00 a.00 0.00 0.00 0.00 0.00 0.00 Nel of Payments and Receipts Transfers beeen accounts Cash Funds18St year end Cash Funds to date -687.56 0.00 0.00 -687.56 709.40 9006.71 8319.15 0.00 0.00 9006.71 8319.15 8297.31 9006.71 Recorded on 'lndividual Donations, Spreadsheet
Statement of Assets and LiabS1ities nnslricle Funds estricte Funds owmenl Funds Cash Fund5 Santander Business Account 8319.15 0.00 nristncte Funds eslncte Funds owmenl Funds Other monetary assets un low asset belongs Urn1 Iopllonal) ue Cost {optionall Assets retained for the charities own use un low liability relates Unrestricted Unrestricted mount loplional} ue en ue {Oplionall Uabllltes: Grants Agreed & Yet to be Invoiced Grant5 Invoiced & Yet to be Paid un tow Ic asset belongs urrenl Va (Optronall ue Cost loptionall Liabilites Signature Print Name Date Signed by one or two of the trustees on behalf of all the trustees JL4D7TU 11fv1/20