## **THE ROTARY CLUB OF GRAVESHAM WITH EBBSFLEET TRUST FUND**
(Registered charity no. 1195646)
## **ANNUAL REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 30[TH] JUNE 2024**
Approved by the trustees and the club at a
special general meeting of the club on
5 December 2024
**THE ROTARY CLUB OF GRAVESHAM WITH EBBSFLEET TRUST FUND**
## **EXAMINERS’ REPORT**
Independent Examiners’ Report to the members of the Rotary Club of Gravesham with Ebbsfleet in respect of the year to 30 June 2024
This is a report in respect of an examination carried out on the accounts set out on page 2 under Section 130 of the Charities Act 2011 and in accordance with directions given by the Charity Commission under section 145(5)(b) of the Charities Act.
## **Respective Responsibilities of Members and Independent Examiners**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of Opinion**
Our examination was carried out in accordance with general Directions given by _the_ Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Opinion**
In connection with our examination, no matter has come to our attention.
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Date: 30 November 2024
M. FIELDER-WHITE
D. GAY
……………………………………..
…………………………………
Martin Fielder-White
David Gay
Wilmington, Gravesend Road, Shorne, Gravesend, DA12 3JH
10 Harold Road, Cuxton, Rochester, ME2 1EE
1
**THE ROTARY CLUB OF GRAVESHAM WITH EBBSFLEET TRUST FUND**
## **ACCOUNTS FOR THE YEAR ENDED 30[TH] JUNE 2024**
(Including On Your Bike)
|**Receipts**
Donations
Events
Sundry
_On Your Bike ride 2023_
Entry donations
Commercial sponsors
_On Your Bike ride 2024_
Entry donations & gift aid
Other donations
Commercial sponsors
HMRC gift aid
Sundry & bank interest
**Payments**
Donations
Event osts
Foundation
_On Your Bike 2023_
No payments
_On Your Bike 2024_
Hire of facilities & equipment
Printing
Other expenses
Sundry
**Surplus/Deficit**
Trust Fund balance at 1 July 2023
On Your Bike balance at 1 July 2023
Balance carried to 2024/25
**REPRESENTED BY**
General fund: Lloyds Bank Treasurers Account
OYB: Lloyds Bank deposit account
**FUNDS**
General Fund
Designated funds
On Your Bike reerve for 2023
Restricted funds
Hospice of Hope global grant
**See notes on the next page**|2,445
9,707
2
10
1,000
11,204
555
1,200
866
300|27,289
22,635|
|---|---|---|
||16,424
1,780
1,855
0
1,634
311
306
325
9,962
3,099
1,500||
|||**4,654**
6,750
7,811|
|||19,215|
|||6,639
12,576|
|||19,215|
||||
||14,561||
||||
2
## **NOTES TO THE ACCOUNTS**
These figures provide further information but are not complete and do not form part of the formal account.
## **DONATIONS RECEIVED**
|District grant, Shears Green Sch'l
District grant, Footsteps Intern'l
**SURPLUS FROM EVENTS**
Concert (September)
Santa Claus sleigh
Concert (April)
Intrnational quiz
**PRINCIPAL DONATIONS MADE**
Rotary Foundation INCL. End Polio Now
Mary's Meals
Mayor's Charity
District Turkey Appeal
Hospices of Hope
St Johns RC roof fund
SVP S Sudan Appeal
Alzheimers' & Dementia Support Services
Age UK
Gravesham Sanctuary
Guildford Eye Project
Waterside Parents' Centre
Samaritans Medway
Nourish (Eastgate)
PHAB
Hive Hope
District 1120 Ukraine Ambulance
Others through On Your Bike
Total|795
820|
|---|---|
|||
||1,717
1,532
3,966
562|
||8,393|
||1,855
500
100
50
1,500
687
687
2,401
500
460
300
300
300
300
292
1,602
100
1,450|
||13,38
4|
3
**THE ROTARY CLUB OF GRAVESHAM WITH EBBSFLEET TRUST FUND**
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 30[TH] JUNE 2023**
## **Secretary:** David Johncock
**Treasurer:** Andrew Moffat, Three Elms, Shorne, Gravesend, DA12 3HH
**Reporting Accountant:** None
**Bankers:** Lloyds Bank plc, Gravesend
## **ACCOUNTING POLICIES:**
**Accounting Convention:** The financial statements are prepared under the historical cost convention in accordance with the Financial Reporting Standard for Smaller Entities and the Charities Statement of Recommended Practice.
**Incoming Resources:** All incoming resources are included in the SOFA when the Charity is legally entitled to the income and the amount can be quantified with reasonable accuracy.
**Resources Expended:** All expenditure is accounted for on a cash basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings, they have been allocated to activities consistent with the resources.
**Fund Accounting:** General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes. Details of these funds (if any) are shown in the accounts.
**Debtors:** There were no debtors at the beginning or end of the financial year.
**Creditors:** There were no creditors at the beginning or end of the financial year.
**Reserves:** These are equal to the bank balance and are set out in the financial statements.
4
## **THE ROTARY CLUB OF GRAVESHAM WITH EBBSFLEET TRUST FUND**
## **TRUSTEES’ REPORT FOR THE YEAR ENDED 30[TH] JUNE 2024**
**Objectives:** The Charity was established under a trust deed dated 4[TH] July 2021. The deed provided a fund to be invested for relief of the poor and needy and such charitable purposes as The Rotary Club of Gravesham with Ebbsfleet shall in duly constituted meeting from time to time direct. Donations are agreed through the regular meetings of the Club Council or Leadership Team.
**Formatio** n: These accounts cover the first year of this charity. It started on 4 July 2021 with donations by the Gravesend Rotary Club Service Fund and the Rotary Club of Northfleet Trust Fund, both registered charities with similar objects to this charity, which closed down and have since been removed from the register of charities. Its accounting year is 1 July to 30 June.
**Trustees:** The Trustees are appointed by the Club President (with the authorization of of the club members in a duly constituted meeting) to manage the Charity's assets and during the whole period covered by the accounts they were:
David Robert Johncock, 63 Hall Road, Northfleet, Gravesend, DA11 8AN Andrew Moffat, Three Elms, Woodlands Lane, Shorne, Gravesend, DA12 3HH Simon Dudley Lancaster, 9 Gatwick Road, Gravesend, DA12 5AJ Mark Cecil Underwood, 334 Rochester Road, Gravesend, DA12 4TT
**Review of Developments, Activities and Achievements:** Income is generated by way of donations, and investment income. This is used to make donations to provide assistance to individuals, organisations and communities at home and abroad within the general provisions of the Rotary movement.
**Results and Reserves:** The results for the year and the Charity's financial position are shown in the attached financial statements.
**Risk Assessment:** The Trustees have considered all main risks to which the Charity is exposed. The careful control of donations made and the maintenance of adequate reserves is sufficient to maintain the successful future of the Charity for the foreseeable future.
**Trustees’ Responsibilities:** The Trustees are responsible for the preparation of the accounts and we consider that the Charities Act 1993 S43(2) (audit requirements) does not apply.
Law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the profit and loss of the Charity for that year. In preparing these the Trustees are required to:
- select suitable accounting policies and apply them consistently:
- make judgements and estimates that are reasonable and prudent:
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business
5
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the Charity and hence for taking responsible steps for the prevention and detection of fraud and other irregularities.
Approved and signed by all the trustees on 5 December 2024: AI MOFFAT MCUNDERWOOD DR JOHNCOCK SD LANCASTER AI Moffat MC Underwood DR Johncock SD Lancaster
6