## Westfield Community Association Yeovil
Trustees Annual Report and Financial Statements for the Year ended 31 August 2022
## Charity Number 1195615
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## **1 Reference and Administration details**
## **Charity Principal Address**
49 Stiby Road Yeovil, Somerset BA21 3EQ
Names of the Charity Trustees
## **Trustee name**
- 1 Steven Robert Harding
## **Office (if any) Appointed/ Resigned**
Chair
- 2 Dinah Mary Davies
- 3 Michael James Chant
- 4 Peter James Chapman
- 5 John Ernle Clark
- 6 Claire Dawn Mallinson
## **2 Structure, Governance and Management**
Westfield Community Association registered as a Charitable Incorporated Organisation (CIO) on the 24[th] August 2021, (Reg. No.1195615) and is governed by a Constitution.
Trustees are appointed in accordance with the Constitution and give their time voluntarily.
## **3 Objectives and Activities**
## **Summary of the objects of the charity set out in its governing document are as follows: -**
1. The promotion for the benefit of the public of regeneration in the Westfield Area of Yeovil, Somerset by all or any of the following means:
- A. The Maintenance, improvement, or provision of public amenities.
- B. The provision of recreational facilities for the public at large or those who by reason of their youth, age, infirmity, or disablement, financial hardship, or social and economic circumstances, have need of such facilities.
- C. The protection or conservation of the environment
- D. The promotion of public safety and prevention or crime
- E. Such other means as may from time to time be determined subject to prior written consent of the charity commissioners for England and Wales and
2. To promote for the benefit of the inhabitants of Westfield without distinction of sex, sexual orientation, race or of political, religious, or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisation in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and other leisure time occupations with the objects of improving the conditions of life of the said inhabitants. The “Area of benefit” is Westfield (Yeovil), defined as the area bounded by Preston Road, Larkhill Road, Thorne Lane and Ilchester Road.
## **Summary of the main activities undertaken for the public benefit in relation to these objects**
- environmental improvements (identification of and work on 46 ‘plots’ for bulb, tree and flower planting)
- cultural awareness (e.g., links with Somerset Library which include plans for new activities for the vulnerable, young, parents, elderly etc),
- joint fundraising with St Peter’s Church for maintaining the new Community Centre,
- support for residents affected by drug, gang and other anti-social behaviour,
- traffic safety reporting and support,
- various fundraising activities,
- organisation of seasonal community fetes,
- police liaison,
- periodic publication of a newsletter,
- litter picking projects,
- liaison with and involvement of local schools,
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- liaison with Yeovil College – e.g., historical community research projects.
- We have ambitious plans to develop a Community Garden, or ‘Pocket Park’, for which we would very much welcome your practical or other support.
## **4 Achievements and Performance**
## **Summary of the main achievements of the charity during the year**
March 2022 saw the official opening of the ‘Westfield Community Garden’, with over 200 residents and local supporters in attendance, acknowledging the transformation of a long-term derelict piece of land.
Since the opening of the garden, we have developed a team of specific volunteers to maintain the garden, develop its use and connect with local residents and interested partners.
In June 2022, during the yearly Bath and West agriculture show, 4 of the Community Association team attended a cream tea reception with the Lord Lieutenant of Somerset to celebrate the community association’s nomination for QAVS (Queen’s Award for Voluntary Service)
In July 2022 we hosted a visit to the community garden by the Lord Lieutenant of Somerset – Mrs Annie Maw and her deputy Steve Pilkington alongside students from the local academy.
During the year we have continued to represent the community association on the management committee of the St Peters Community Centre, to show our commitment and support of this great resource within our local community.
Committee Report
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## Westfield Community Association Yeovil Receipts and Payments Accounts
For the Year ended 31 August 2022
|notes
**Unrestricted**
**Fund**
**Restricted**
**Funds**
**Total**
**Receipts**
Grants and Donations
1
0
13,634
13634
Fund Raising
0
0
0
Other Income
0
0
0
**Total Receipts**
**0**
**13,634**
**13,634**
**Payments**
Bank Fees
0
0
0
Bookkeeping/ Examination
0
0
0
Insurance
0
685
685
Stationery and advertising
31
78
109
Refreshments
18
441
459
Sundry Expenses
140
35
175
Service Providers
0
1050
1050
Repairs and Renewals
0
178
178
Website costs
150
0
150
Pocket Park Equipment
0
10,999
10,999
**Total Payments**
**339**
**13,466**
**13,805**
Net Receipts Less Payments
**-339**
**168**
**-171**
Fund Balances B/F
2,028
5,370
7,398
**Fund Balances C/F**
**1689**
**5.538**
**7,227**
**Summary of Funds**
Balance
Receipts
Payments
B/F 1.9.2021
**Unrestricted Funds**
General Funds
2,027
0
339
**Restricted Funds**
Community Garden Fund
5,371
13,634
13,466
7,398
13,634
13,805|**Unrestricted**
**Fund**
**Restricted**
**Funds**
**Total**
0
13,634
13634
0
0
0
0
0
0|
**Prior Year**
**31/8/2021**
29,423
0
0
**29,423**
5
40
821
42
0
0
0
0
150
29,878
**30,936**
**-1,513**
8,911
**7,398**
Balance
C/F 31.08.2022
1,688
5,539|
|---|---|---|
||**0**
**13,634**
**13,634**||
||0
0
0
0
0
0
0
685
685
31
78
109
18
441
459
140
35
175
0
1050
1050
0
178
178
150
0
150
0
10,999
10,999||
||**339**
**13,466**
**13,805**||
||||
||**-339**
**168**
**-171**||
|||7,227|
## **- Balances Represented By :**
The Co-op Bank Account -65266931 Balance as per statement 31 August 2022 £7,226.90
## **The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**----- Start of picture text -----**
Signature(s)
Name Steven Harding Dinah Davies
Position Chair Treasurer
Date
**----- End of picture text -----**
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## **Notes to the accounts**
## **1. Grants and Donations**
|**and Donations**||
|---|---|
|08/01/2021
MHCLG grant via SSDC
01/02/2021
Wessex Water - 1 (via SCF)
26/02/2021
MHCLG grant - via SSDC
12/03/2021
Our Place funding SSDC
26/03/2021
St Peters CC - site clearance
12/04/2021
Abri Group Ltd (Grant)
09/07/2021
SCF - growing grant
22/07/2021
SCF - water grant - 2
27/07/2021
St Peters CC - Fencing
Donations
22/10/2021
Ikea
16/12/2021
Somerset Community Foundation
11/03/2022
SSDC – Open Day
16/03/2022
Clark Foundation|2022
2021
6,000.00
2,500.00
4,500.00
3,597.96
2,046.70
2,350.00
5,000.00
1,500.00
1,850.00
133.56
78.00
5,000.00
4,000.00
500.00
4,000.00|
||13,633.56
29,422.66|
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**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/ members of** Westfield Community Association Yeovil **On accounts for the** 31 August 2022 **Charity no** 1195615 **year ended (if any) Set out on pages** Pages 4 - 5 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/08/2022. Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|29 June 2023|
|---|---|---|
||||
||Frances Croxford||
||||
||N/A||
||||
||28 Marsh Lane||
||Yeovil, Somerset||
||BA21 3BX||
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