The Gardener< House, Penzance, Annual Report 2022-2023 Our vision for the Gardener's House, special collections and archives, is to provide a home for an evolving knowledge bank, a base for knowledge exchange and a fertile ground to grow an ecosystem to connect people, planet and place. It will collect, preserve and safeguard the past, whilst empowering the community to find well-being in the present and develop sustainable change for the future. Inlroductlon A5 Co-chair of The Gardelle, House, Penzance, l arn pleased to present the Second annual report for the charity showing our journey so far. This has been an exciting year for the development and growth of the project, with funding for the pital build secured from Penzance Town Deal first, followed by the National Lottery Heritage Fund INLHFI 3w3 rding funding for capital, running costs and activities. We are grateful lor all the support shown by the project team, representatives from the Town Council, and volunteers who 311 came together to attend a presentation given to the NLHF in March 20231 prior to the funding being awarded. Development and activities Over the past year the Board of Trustees and the Core Team have- held fund-raising events including a musical evening and ChTiStma5 wreath-making. increased the number of potential volunteers and held meeiings and coffee mornings with them. participated in lotal events such as the Morrab Library Spring Fair to raise awareness of the project. We displayed plans, signed up potential volunt@ers and were very pleased by the amount of positive interest Shown in the project by the local community. Followlng the fundlng awards we have been able to appolnt io a number of key roles to help wilh the next stages, and following interviews held in july 2023 we now have in place= a marketing and communications role fund-raising post monltorlnE and evaluatlon expertlse The archives and special collections continue to be supported by two key volunteers who have documented the archives and are listing the special collection5. This is important preparatory work prior to the appointment of an archivist. We continue io liaise with Kre5en Kernow and 8re part of the Cornish Archives Network. The archive5 and special collections are being highlighted in an exciting additional project made possible through additional funding from the Tanner Trust and using the expertise of film-maker, writer and artist, Jane Darke, with Andrew Tebbs, fine artlsculptor. Furnlture and designs are belng commlssloned and developed for the sensory garden based on community interpretation of the collettions.
Our Mission - we plan that this project will: Brlng together the Gardeners, House Collectlon In a permanent. flt-for-purpose home. helping to Sustain the colleuions and developing them by collecting contemporary material relaling to the community response to the Climate Ernergencv Provide PLJblic access to the collection, Dn-site by creating research facilities and interprelalion, and through the use of digital tools to reach more people online Develop a programme of events and activities that are inspired by the collertion and help a wide rznge of people to learn, to improve their wellbeing and to take positive action to reduce their environmentsl impact Restore the former stables block. connecting it with its setting throuEh the development of the sensory garden, and create 3 place that the local community can access for a r3nEe of purposes Oevelop volunteerinÈ and training opportunities in key areas of the service.. the Collection. the sensory garden and the activity programme, encouraging a diversity of people to volunteer and creating flexible opportunities Establish an effective operating model for the G2rdeners' House, learning from the opportunity to trial activitie5, listen to audience5, and work with partner5 to develop an economically resilient organisation Board of Trustees Paul Brett. An agricultural stientist with a specialism in animal nutrition and information technology. He is a long-term environment21 volunteer at Morrab Gardens. with the Pen2ancè Floral Group and Penwith Landscape Partnership. Tamsin Daniel. Cornwall Council's Principal Historic Environment Officer and resident of Penzance. Tamsin has led various council heritage-led regeneration projects and for over eight years was on the South West and then London & East National Lottery Heritage Fund committees. Jane Forsyth. Jane worked developing policies for employment and economic development. As a partner at 'Roger Tym, she produced the feasibility and funding plan for National Maritime Museum Cornwall. Rachel Lambert. Co-chair. Author and foraging guide. Rachel has a background in community consultatlon. communlty nutrltlon and the creatlve arts. Doreen Pinfold, Co-Ch3ir. Formerly a university librarian, Doreen has worked in the education sector for mogt of her career. She is also a trustee of the Hypatia Trust. Catrina Saunders. Head Gardener for the NT at Trengwainton. She qualified as M.Hort in 2017. Special interests include garden management and garden conservation.
The Core Project Team comprises: MSkl htOn. Project Coordlnator. Orlginally a deslgner. she tralned at the Chelsea College of Art. Since 2015, Miki ha5 been re5pon5ible for the operation of the Hypatia Trust and has been involved with The Gardeners, House project from the outset. Trevor Humphrey, Capital projects Manager Bsc IHonsl MRICS is an experienced Project M3n3ger and Chartered Quantity Surveyor whose focus is in the cultural / community sector with a wealth of projects in heritage, arts and the natural world. For many years Trevor ha5 had direct experience and success in grant aided work such as the National Lottery Heritage Fund, Arts Council, Historic England, Architectural Heritage Fund and ERDF programmes. Past clients include Bristol Zoo Gardens, Avon Wildlife Trust, Devon Wildlidfe Trust, Cornwall Council and Clevedon Pier. Laurel Miller, Project Oversight Adviser. Laurel spent 6 years working for NLHF. She has detailed knowledge of the Fund's priorities, funding requirements and processes with an understanding of what makes a fundable application. In 3 20-year career, Laurel h35 specialised in community engaBement, diversity and inclusion Kate Picknett, Admin and Finance. An experienced business manager. she has worked with organlsètSons in the prlvate. public and charlty sectors. Statement of Trustees. Responsibilities Charity law requires the trustees to prepare statements for each financial year which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to- Select suitable accoLJnting Policies and then apply them consistentlv- Make judgements and estimates that ère reasonable and prudent.. stste whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explalned in the financial statements,. and Prepare the flnancial ststements on the going concern basls unless it is inapproprlate to presume that the Charity will tontinue in operational existence. The trustees are responsible for keeping proper accountinE records which disclose with reasonable accuracy at any time the financial position of the charity 3nd to enable them to ensure that the financial Statements comply with the Charities Act 2011. They are also re5pon5ible for safeguarding the assets of the charity and hence for taking reasonable step5 for the prevention and detection of fraud and other irregularitie5. SO far as they trustees are aware, there is no relevant informa1ion of which the charity's independent examiner is unaware. and rhe trustees have taken all the steps that they ought to have taken in order to make themselves aware of any relevant information and to establish that the charity's independent examiner 15 aware of that information
Signed on behalf of the charity's trustee5 We are registered with the Charity Commission as 'The Gardeners. House- Penz)nce" registration number 1195599 https:l/www.thegardenershouse.orEI
Independent Examiner's report to the trustees of The Gardeners’ House - Penzance
I report on the accounts of the charity for the year ended 31[st] August 2023 which are set out on pages 6 to 10.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records [; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
.
Name : Dick Maule F.C.A. Address : The Cross House South Woodchester GL5 5EL Date:
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The Gardeners' House - Penzance
Statement of Financial Activities [including Income and Expenditure Account] for the year ended 31st. August 2023
| Unrestricted | Restricted | Total | Total | |||||
|---|---|---|---|---|---|---|---|---|
| Funds | Funds | Funds | Funds | |||||
| Notes | 2023 | 2023 | 2023 | 2022 | ||||
| £ | £ | £ | £ | |||||
| Income from | ||||||||
| Donations and fundraising | 1,233 | - | 1,233 | 669 | ||||
| Investment income | 45 | - | 45 | - | ||||
| Grants and contracts | - | 170,966 | 170,966 | 131,904 | ||||
| Total Income | 1,278 | 170,966 | 172,244 | 132,573 | ||||
| Expenditure on | ||||||||
| Charitable activities | 9 | 1,002 | 80,980 | 81,982 | 99,677 | |||
| Net income/[expenditure] | 277 | 89,986 | 90,262 | 32,896 | ||||
| Reconciliation of funds | ||||||||
| Total funds brought forward | 605 | 32,291 | 32,896 | - | ||||
| Total funds carried forward | 882 | 122,277 | 123,159 | 32,896 |
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The Gardeners' House - Penzance
Balance sheet as at 31st. August 2023
| Notes £ Fixed assets Tangible assets 2 Current assets Debtors and prepayments 3 Cash at bank and on hand Total current assets Current liabilities Creditors: amounts falling due within 12 months 4 Net Current assets Net assets The funds of the charity: Unrestricted funds 7 General funds Restricted Funds Total charity funds |
2023 £ - - 123,934 123,934 (775) 123,159 123,159 882 122,277 123,159 |
2022 £ - - 33,671 33,671 (775) |
|---|---|---|
| 32,896 32,896 605 32,291 32,896 |
These financial statements were approved by the Trustees.............
On behalf of the Trustees ...............................
dated:-
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The Gardeners' House - Penzance
Notes to the accounts for the year ended 31st. August 2023
(1) Principal Accounting Policies
The principal accounting policies adopted in the preparation of the financial statements are set out below and have remained unchanged from the previous years.
(a) Basis of preparation
The charity constitutes a public benefit entity as defined by FRS 102. The financial
statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) as updated by Update Bulletin 2, and the Charities Act 2011.
The financial statements have been prepared under the historical cost convention.
(b) Fund accounting
[i] Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
[ii]Designated funds are unrestricted funds earmarked by the Management Committee for particular purposes.
[iii] Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
(c) Income
Income is included in the statement of financial activities when the charity
is entitled to the income and the amount can be quantified with reasonable accuracy. The
following specific policies are applied to particular categories of income.
[i] Income received by way of grants, donations and gifts and is included in full
in the Statement of Financial Activities when receivable. Grants, where entitlement is not
conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
[ii] Donated services and facilities are included at the value to the charity where this can be quantified.
[iii]The value of services provided by volunteers has not been included in these accounts.
[iv] Investment income is included when receivable.
[v]Income from charitable trading activity are accounted for when earned.
[vi]Income from grants, where related to performance and specific deliverables,
are accounted for as the charity earns the right to consideration by its performance.
(d) Expenditure
Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be fully recovered
[i]Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes.
[ii] Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them [iii]All costs are allocated between the expenditure categories of the SoFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.
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The Gardeners' House - Penzance
Notes to the accounts for the year ended 31st. August 2023
(1) Principal Accounting Policies
(e) Fixed assets
Tangible fixed assets are written off over the expected useful life of the asset, at 25% per annum on the reducing balance method .
Items costing over £500 are capitalised.
(2) Fixed Assets
| (2) Fixed Assets Fittings & equipment £ Net book value 31st. August 2023 - Net book value 31st. August 2022 - (3) Debtors 2023 £ Sundry debtors - (4) Creditors Amounts falling due within 12 months Sundry creditors 775 (5) Employee information Number of employees - (6) Trustees information £ Trustees remuneration and expenses - |
2022 £ - 775 - £ - |
|---|---|
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The Gardeners' House - Penzance
Notes to the accounts for the year ended 31st. August 2023
(7) Movements in funds
| (7) Movements in funds | ||||||
|---|---|---|---|---|---|---|
| Balance | Balance | |||||
| 31st. August | Income | Expenditure | Balance | 31st. August | ||
| 2022 | Transfers | 2023 | ||||
| £ | £ | £ | £ | £ | ||
| Unrestricted funds | ||||||
| General Fund | 605 | 1,278 | (1,002) | - | 882 | |
| Restricted funds | ||||||
| CCF Tanner Trust grant | - | 25,000 | (15,000) | - | 10,000 | |
| Penzance Town Deal Grant | - | 128,433 | (4,500) | (11,656) | 112,277 | |
| NHLF Stage 1 Grant | 15,054 | 17,533 | (61,480) | 28,893 | - | |
| Penzance Town Council grant | 17,237 | - | (17,237) | - | ||
| 32,291 | 170,966 | (80,980) | - | 122,277 | ||
| Total funds | 32,896 | 172,244 | (81,982) | - | 123,159 | |
| (8) Charitable expenditure | Total | Total | ||||
| 2023 | 2022 | |||||
| £ | £ | |||||
| Bid Writing | 4,000 | 6,400 | ||||
| Captial Project Management & QS | 4,500 | 13,788 | ||||
| Business Plan | - | 12,000 | ||||
| Architects | 1,824 | 37,206 | ||||
| Project Co-ordinator | 16,150 | 10,250 | ||||
| Admin/Bookkeeper | 9,776 | 2,235 | ||||
| Admin/Marketing costs | 5,079 | 408 | ||||
| Other professional fees | 39,661 | 16,170 | ||||
| Bank Fees/Insurance | 217 | 85 | ||||
| Subscriptions | - | 360 | ||||
| Independent examination | 775 | 775 | ||||
| 81,982 | 99,677 | |||||
| (9) Analysis of net assets between | funds | |||||
| General | Designated | Restricted | ||||
| Funds | Funds | Funds | Total | |||
| £ | £ | £ | £ | |||
| Fixed assets | - | - | - | - | ||
| Current assets | 1,657 | - | 122,277 | 123,934 | ||
| Current liabilities | (775) | - | - | (775) | ||
| Net assets at 31st August 2023 | 882 | - | 122,277 | 123,159 |
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