_Helping our community grow..._ **The Gardeners’ House, Penzance, Annual Report 2021-2022** **The Gardeners’ House – Penzance, CIO** is a registered charity in England and Wales (1195599) **Location:** Morrab Gardens, Morrab Road, Penzance, Cornwall. **Site Office** : Lower Ground Floor, The Regent, 54 Chapel Street, Penzance, Cornwall. TR18 4AE. **Email** : info@thegardenershouse.org **Website** : www.thegardenershouse.org ## **Annual Report 2021-2022** _Helping our community grow..._ ## **Our vision...** for the Gardener’s House, special collections and archives, is to provide a home for an evolving knowledge bank, a base for knowledge exchange and a fertile ground to grow an ecosystem to connect people, planet and place. It will collect, preserve and safeguard the past, whilst empowering the community to find well-being in the present and develop sustainable change for the future. ## **Introduction** As Co-Chair of The Gardeners’ House, Penzance, I am pleased to present the first annual report for the charity showing our journey so far. The seed for the project was first planted in 2020 with the original idea of developing the derelict stable block to become a productive, welcoming, integral part of the Morrab Gardens and Penzance, providing a safe and accessible environment for the collections and related activities. The vision came from the late Dr Melissa Hardie-Budden, MBE, an academic, publisher and founder of The Hypatia Trust. ## **Brief history** The Gardeners’ House resides in a Conservation Zone in Morrab Gardens, within the curtilage of Grade II listed Morrab House. Dating from 1841, the Gardeners’ House is a twostorey, linear stone construction. Listed building consent for its refurbishment and extension has been granted. Originally a groom’s cottage, it became a home for successive gardeners and their families. Its surviving structure reflects its relationship to Morrab House, a mid-19th century villa built by wealthy brewer, Samuel Pidwell. The re-development of the Gardeners’ House will complement Morrab Gardens. At 1.3 hectares, Morrab Gardens is Cornwall’s first public park, and retains the walls from when it was the private garden of the Pidwell family. Morrab Garden, bandstand and war memorial, share the garden’s Grade II classification. It is registered under the Historic Buildings and Ancient Monuments Act 1953 and contains an extensive collection of subtropical plants, including the largest collection of externally-cultivated tree ferns in the British Isles. We will restore the Gardeners’ House with traditional local materials to fit within its environment. ## **WCD Watson,** Head Gardener at Morrab Gardens 1929 to 1951, with his grandchildren, outside The Gardeners’ House. © The Gardeners’ House, Penzance, Archives ## **Annual Report 2021-2022** _Helping our community grow..._ ## **Development** The charity has been working with the support of the NLHF (National Lottery Heritage Fund) and taking their advice and guidance particularly on the governance of the project. The Gardeners' House project became an independently registered charity with its own specific mission and aims, and Board of Trustee, and has strengthened the areas identified by the NLHF. It was felt that the new organisation would best reflect the diverse partnerships that the Gardeners’ House, Penzance, now represented. The seed germinated into an independent registered CIO (Charitable Incorporated Organisation), registered with the Charity Commission on 23rd August 2021. The initial special collections and archives collected by Dr Hardie, with specific relevance to The Gardeners' House, Penzance, were donated to the charity and formally signed over in May 2022. The Gardeners' House, Penzance, and the Hypatia Trust will continue to work closely together as part of a network of closely linked organisations. ## **Over the past year the Board of Trustees and the Core Team have:** - consulted widely on the vision and development of the Gardeners’ House, Penzance built strong local and national partnerships - successfully raised funding for the development stage of the project secured Town Deal funding - submitted further funding bids - strengthened the governance of the project - held fund-raising events including a musical evening and Christmas wreath-making ## **Members of the** ## **Wednesday Wanderers** ## **Group** (people living with dementia and their carers) visited Morrab Gardens to take part in a focus group about the project **Annual Report 2021-2022** _Helping our community grow..._ ## **Key Aims** During the year have been to build partnerships and to consult with the local community on the vision and plans of the Gardeners’ House. Partnerships have been developed with: - Sustainable Penzance, a delivery partner for the project and who will be based in the refurbished building. - Earth’s Green Guardians (EGG) - Friends of Morrab Garden - Pengarth Day Centre - Morrab Library Advice, guidance and support on the special collections and archives have been gratefully received from Kresen Kernow, the British Library and the National Archives. A number of activities this year have centred around using the special collection and archives. © Gardeners’House, Penzance, Archives **Annual Report 2021-2022** _Helping our community grow..._ As part of developing an activities plan for the project a number of consultation events and activities were held during the year and over 330 local people were consulted at varied locations. Workshops were held with pupils from local schools. Discussing activities in the collection and creating ‘moti-cards’ to take home to inspire them, at the workshop with Sustainable Penzance ## **Our Mission - we plan that this project will:** - Bring together the Gardeners’ House Collection in a permanent, fit-for-purpose home, helping to sustain the collections and developing them by collecting contemporary material relating to the community response to the Climate Emergency - Provide public access to the collection, on-site by creating research facilities and interpretation, and through the use of digital tools to reach more people online - Develop a programme of events and activities that are inspired by the collection and help a wide range of people to learn, to improve their wellbeing and to take positive action to reduce their environmental impact - Restore the former stables block, connecting it with its setting through the development of the sensory garden, and create a place that the local community can access for a range of purposes - Develop volunteering and training opportunities in key areas of the service: the Collection, the sensory garden and the activity programme, encouraging a diversity of people to volunteer and creating flexible opportunities - Establish an effective operating model for the Gardeners’ House, learning from the opportunity to trial activities, listen to audiences, and work with partners to develop an economically resilient organisation **Annual Report 2021-2022** _Helping our community grow..._ ## **Meet the Team** ## **Board of Trustees** ## **Paul Brett.** An agricultural scientist with a specialism in animal nutrition and information technology. He is a long-term environmental volunteer at Morrab Gardens, with the Penzance Floral Group and Penwith Landscape Partnership. ## **Tamsin Daniel.** Cornwall Council’s Principal Historic Environment Officer and resident of Penzance. Tamsin has led various council heritage-led regeneration projects and for over eight years was on the South West and then London & East National Lottery Heritage Fund committees. ## **Jane Forsyth.** Jane worked developing policies for employment and economic development. As a partner at ‘Roger Tym’ she produced the feasibility and funding plan for National Maritime Museum Cornwall. ## **Rachel Lambert, Co-Chair.** Author and foraging guide, Rachel has a background in community consultation, community nutrition and the creative arts. ## **Doreen Pinfold, Co-Chair.** Formerly a university librarian, Doreen has worked in the education sector for most of her career. She is also a trustee of the Hypatia Trust. ## **Catrina Saunders.** Head Gardener for the NT at Trengwainton. She qualified as M.Hort in 2017. Special interests include garden management and garden conservation. **Annual Report 2021-2022** _Helping our community grow..._ ## **The Core Project Team comprises:** ## **Miki Ashton** Project Coordinator. Originally a designer, she trained at the Chelsea College of Art. Since 2015, Miki has been responsible for the operation of the Hypatia Trust and has been involved with The Gardeners' House project from the outset. ## **Trevor Humphrey** Capital projects Manager BSc (Hons) MRICS is an experienced Project Manager and Chartered Quantity Surveyor whose focus is in the cultural / community sector with a wealth of projects in heritage, arts and the natural world. For many years Trevor has had direct experience and success in grant aided work such as the National Lottery Heritage Fund, Arts Council, Historic England, Architectural Heritage Fund and ERDF programmes. Past clients include Bristol Zoo Gardens, Avon Wildlife Trust, Devon Wildlidfe Trust, Cornwall Council and Clevedon Pier. ## **Laurel Miller** Project Oversight Adviser. Laurel spent 6 years working for NLHF. She has detailed knowledge of the Fund's priorities, funding requirements and processes with an understanding of what makes a fundable application. In a 20-year career, Laurel has specialised in community engagement, diversity and inclusion ## **Kate Picknett** Admin and Finance. An experienced business manager, she has worked with organisations in the private, public and charity sectors. **The Gardeners’ House – Penzance, CIO** is a registered charity in England and Wales (1195599) **Location:** Morrab Gardens, Morrab Road, Penzance, Cornwall. **Site Office** : Lower Ground Floor, The Regent, 54 Chapel Street, Penzance, Cornwall. TR18 4AE. **Email** : info@thegardenershouse.org **Website** : www.thegardenershouse.org Statement of Trustees, Responslbllltles The Truslees arg responsible for preparing the Trustees, Annual Rgport and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable lo charit19s in England & WaleslNorthern Ireland requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charily for that period. In preparing ihese financial statements, the trustees are required to= select suitable accounting policies and then apply them consistenlly- observe the methods and principles in the Charities SORP 2015 {FRS 102},' make judgements and estimates that are reasonable and prudent., state whether applicable accounting slandards have been followed, subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensur8 that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities Approved by the Board of Trustees on and signed on its behalf by Inde endent Examinerfs re ort to the trustees of The Gardeners, House - Penzance I report on the accounts of the charity for the year ended 31 August 2022, which are set out on the following pages 10- 14. Responslbllltles and basls of report As the charity'5 trustees you are re5pon5ible for the preparation of the accounts in accordance with the requirements of the Charities Act 201L I'the Act'l I report in respect of my examination of the charity's accounts carried out under section 145 of the Act and in carry out my examination I have followed all the applicable directions given by the Charity Commission under section 14515llbl of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to mv attention in connection with the examination giving me cause to believe that in any material respect.. l. accounting records were not kept in respect of the charity as required by section 130 of the Act,. or 2. the accounts do not accord with those records I; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view, which is not a matter considered as part of an independent examinationl. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. NAME: Dick Maule FCA ADDRESS: The Cross House, South Woodchester GL5 SEL SIGNED DATE: The Gardeners. House - Penzance statement of Financial Activities lin¢luding In¢ome and Expenditure A¢¢ountl for the yearended 31st. August2022 Unrestricted Funds Restricted Funds Total Funds Notes 2022 2022 2022 Income from Donations Inveslmenl income Grants and contracts 669 669 131,904 131,904 131,904 132,573 Total Income 669 Expenditure on Charitable activities 64 99,613 99,677 Nel incomellexpenditure] 605 32,291 32,896 Reconciliation of funds Total funds carried forward 605 32,291 32,896 io The Gardeners. House - Penzance Balance sheet as at 31st. August 2Q22 Notes 2022 Fixed assets Tangible assets Current assets Debtors and prepayments Cash at bank and on hand Total current assets 33,671 Current liabilities Creditors.. amounl5 falling due within 12 rnonth5 775 Net Current assets 32,896 Net assets 32,896 The funds olthe charity: Unrestricted funds General funds 605 Restrlcted Funds 32.291 Total charlty funds 32,896 'I'li¢se fiiiaii¢ial tstatenrnts V+¢re aPp￿￿"¢d b) the "I ru¥t¢¢s............. Oil belialf of th¢"I"ru¥tee¥ date(I:. li 'I'hL GardcnLrs' Housc - Pln7A￿rL ri.ot￿ to th¢, #ciwunts for th¢ ycxr ¢Nd¢,d 31sL ilugust 2022 {1) Prin¢ipJl.Ic¢ouNting Pvli¢iL The prinupal 8¢¢ounling wli¢ie$ adopted in the prepar8tion of the financi81 stalemenl$ are set out below 8rid have remaine(J unch8nood from the previous yaars. 1018)$i$ of pr*p8ra¢ion The ¢h8rity ¢onslilutes 8 public bonefil 8ntily 8$ éefin8d by FRS 102. The fin8n¢k81 $18tem&nls h8V8 prep8rad in 8cctrrd8nc8 with Accounling 8nd R&porlino by Ch8ri1iès'. S181emènt of Ro¢omm&rded Pr8clice $pplicabl& lo ¢h8rtties preparing thoir accounis in accordance with Iho Financial Rèporting Standard appli¢abl& in Iho UK and Ropublic of Ireland IFRS 1021 85 updalgd by Update BUl￿tin 2. and Ihg Chariligs Act 2011. The financial slalernents have beon prepa￿d ufider the historical cost convention. Ibl Fund accounting lil Unr&slricled funds aro available for use at tho discrebon of the Irustees in furtherance of the general objeclives ol the charily. liilD&signaled funds are unrestricled funds earmarked ty the Managem&nl Comrnitlee for particular purposes. liiil Restricted funds are subjected to restrictions on their expendilure imposed by Ihe donor or through the terms of an appeal. Icl Income Incorne is included in Ihe statement of financial activities when the charty is enlilled to the income and Ihe amount can be quantified with reasonabk accuracy. The following specrfic polieies are applied lo pariicular categories of income. lil Income reeeived by way of grants, donations and gifls and is included in full In the Statemont of Finan¢ial A¢lNilies when receiv2ble. Grants, whère entitlement is not ¢onditional on th& delivery of a specific performan¢o by the Charity, are ￿cOgnISed wh¢n the Charity becomes Ljnconditionally entilled lo the grant. lill Donated seNices and faulities are induded at the value to the ¢h8rity Whe￿ this Can be ouanlrfied. liiilTh? value of sorvi¢es provided by volvntgers has not been induded in these 8¢¢ounts. livl Investment iTh¢ome 1$ In¢ludocJ when re¢eivable. Ivllnwmg from ¢harit8ble tr8ding a¢tivtty are accounted for when earned. Ivillncome from gr8nts, where felated to parform8n¢a and sp&¢rfic dèliverablss. 8ie aewunted for as tha ch8rity eains the right to consid&r8tion by ils p&rfom8n¢e. Idl Exponditvre EX￿ndItur0 is recognisod on Jn gccrugl basis as g liability is incurtad. Expéndituio includos any VAT which cannot bo fully r6¢r>verèd lilcosts of generaling funds comprise the costs associ31gd wrf(h altracling voluntary incorn& and thè costs of trading for lundraising purposes. lill Charilabl& expendituro cornprises those cosls incurred by the charity in the delivery ol its activilies and services for its beneliciaries. 11 includes bolh costs Ihal can be allocaled direclly to such activities and Ihose costs of an indirect nalure necessary lo supp(yl them liiilAI costs are allocaled between the expenditure Cate￿rieS of the SOFA on a basis designed to reflect the use of the resource. Costs relating lo a particukqr activity are allocated direcdy, olhers are appodioned on an appropriate basis. 12 'I'hL GardcnLrs' House - PLn7AIIICL rs'otL'S to thL' liClYlUllts fur the ycmr eNdL,d 31sL ilugyst 2022 (l) Prin¢ipJl.Ir¢vuNting Poliuil (el Fixed assets Tangible fixed a55ets are written off over the expected u5efvl life of the 45set, at 25YTr per annum on the redtjcing balance method. Items costing over £5W are capitalised. (21 Fixed Assets Fittings & equipment Net book value 31st. August 2022 Net book value 31st. August 2022 2021 (31 Debiors 2022 Sundry debtors (4) Credltors Amounts falling due within 12 months Sundry creditors 775 151 Employee information Number of employees (61 Trustees information Trustees remuneration and expenses 13 'I'hL GardcnLrs' Housc- PL117ATICL ri.ot￿ to th¢, #clwunts for th¢ yL¥r ¢nd¢d 31t*t. ,lygy¥t 2022 (71 Movements in funds Balance 31st. August 2022 Income Expenditure Balance Transfers unre￿rIcted funds General Fund 669 1641 1641 605 669 605 Restricted funds AHFgrant Penzance Town Deal Grant NHLF Stage l Grant Penzance Town Council grant 16,146 42,275 48,483 25,000 119,0581 142,7261 133,4291 14,4001 2,912 451 15,054 17.237 13,3631 131,904 199,6131 32,291 Total funds 131.904 199.6131 32.896 181 Charitable expenditure Total 2022 Bid Writing Capti31 Project Mana8ement & QS Busine55 Plan Architects Project Co-ordinator AdminlBookkeeper Adminlmarketing c05t5 other professional fees Bank Fees/ln5urance Subscriptions Independent examination 6,400 13,788 12,000 37,206 10,250 2,235 408 16,170 85 360 775 99,677 (9) Analysls of net assets between funds General Funds Designated Restricted Funds Funds Total Fixed assets Current assets Current liabilities 1.380 17751 605 32,291 33,671 17751 32,896 Net assets at 31st August 2022 32,291 14