Pembury Pavilion: CIO - 1195596
Information from AGM 3 August 2022:
Chairman’s Report:
It has been pleasing to return to a more business-as-usual year for the Pavilion with the lifting of COVID restrictions that has brought a return to more regular and one-off bookings. More of that under the Treasurer’s Report section.
Of particular note in the past 12 months has been the achievement of the CIO status for the Pavilion Management Committee; many thanks to Nigel taking the lead on this. We potentially have access to further funding opportunities, of required, but the greatest immediate impact is that we are now exempt from paying Business Rates for the Pavilion.
Work has also been undertaken to update the Heads of Agreement to create a single document that more closely reflects the operations and needs of the Management Committee. We need to ensure we comply with this agreement that gives greater clarity on the funding arrangements in the event of a shortfall and will help us to meet CIO requirements.
I look forward to us welcoming Christine Snow back to the committee as a PPC Rep and look forward to the time when David Gow (PAYFC chairman and Management Committee rep) will be able to join us for meetings.
Thanks once more for the ongoing input from Clare and Gillian who have provided unwavering support for so many years.
Treasurer’s Report
A welcome increase to income to above pre-COVID levels with total income of £9775. (Year ending June 2019 - £8500).
Payment for the recent redecoration was not made until after our financial year end on 30 June. Even after ‘late’ payments are taken into consideration we carry forward a bank balance of over £7000 into the next accounting period.
Unwanted water costs from taps left running remain as one of our greatest cash risks. I hope we can finally upgrade the pavilion taps over the next few months to much reduce this risk.
Booking Managers Report:
Some regular hires had not returned following the Pandemic; lost Weightwatchers and Tai Chi on Monday evenings. However, we have a new Tia Chi on Wednesday mornings and a Mummy & Me Pilate's class on Tuesday mornings.
Spare time slots at present are Tuesday, Wednesday and Friday afternoons and Thursday evening. Party bookings starting to pick up as people got more confident with socialising.
Election of Officers:
CF, GM and CC agreed to continue in their present posts in the absence of any other volunteers. CC said this may be her last year unless PAYFC get more involved and suggested to attend a PYFC coaches meeting, which was agreed.
PEMBURY PAVILION CIO: 1195596
Income & Expenditure 1/7/2021 to 30/6/2022
| Opening Balance | 01/07/2021 | £ | 7,857.98 |
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|---|---|---|---|---|---|---|---|
| Payments to 30/6/22 | £ | 8,610.14 |
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| Decorating | £ | - |
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| Cleaning | £ | 1,071.00 |
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| Water | £ | 329.52 |
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| Electricity | £ | 3,155.36 |
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| Sundry | £ | 770.00 |
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| Alarms | £ | 658.37 |
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| TV Licence | £ | 159.00 |
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| Maintenance/Repairs | £ | 1,465.00 |
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| Insurance | £ | 681.63 |
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| COVID Expenditure | £ | - |
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| Business Rates | £320.26 | ||||||
| Credits / Income | Regular | £6,580.00 | |||||
| One-off | £3,195.00 | ||||||
| PAYFC | £0.00 | ||||||
| Grants | £0.00 | ||||||
| Total receipts | £9,775.00 | ||||||
| Cl i B l os ng a ance |
30/06/2022 | £ | 9 022 84 , . |
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| Payments issued not yet debited* | £2,196.19 | ||||||
| Available balance | £ | 6,826.65 |